Brockville On Administration Jobs – 19 Openings This Week

Accounts Payable Administrator – Condominium & Property Management
Eastern Ontario Property Management Group —Brockville, ON
- $47,000–$51,000 a year
- Full-time
- Finance
- Organizational skills
- Business
- Disability insurance
- Tuition reimbursement
Quick apply
E Commerce- Managing Website
Boyd International Closeouts —Brockville, ON
- $18–$24 an hour
- Full-time
- Inventory management
- In-person
Quick apply
Unit Clerk (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $45,000–$57,000 a year
- Full-time
- Administrative experience
- High school diploma or GED
- Business
- Dental care
Quick apply
Client Care Coordinator – Mental Health Clinic (Remote)
First Step Men's Therapy —Ontario
- From $27 an hour
- Part-time
- Remote
- Google Suite
- Organizational skills
- In-person
Quick apply
Business Services Manager (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $56,000–$73,000 a year
- Full-time
- Administrative experience
- Front desk
- Budgeting
- Dental care
Quick apply
Business Services Manager (Deseronto)
MBQ LTC Home —Ontario
- $56,000–$83,000 a year
- Full-time
- Administrative experience
- Front desk
- Budgeting
- Dental care
Quick apply
Executive Director (Administrator) (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $100,000–$135,000 a year
- Full-time
- Supervising experience
- Team management
- Budgeting
- Dental care
Quick apply
11d
Ward Clerk (TFT 1.0 FTE)
The Royal Ottawa Mental Health Centre —Brockville, ON
- $27.14–$29.65 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
Office Administrator
Progressive Renovation Solutions —Prescott, ON
- $20–$25 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
- Flexible schedule
Quick apply
2d
Veterinary Assistant/Receptionist
Prescott Animal Hospital - Ontario —Prescott, ON
- Part-time
- Front desk
- Communication skills
- Hospital experience
Administration- Team Coordinator/ Medical Scheduler
CarePartners —Brockville, ON
- $17.60–$18.91 an hour
- Part-time
- Administrative experience
- Data entry
- Communication skills
- Dental care
- Employee assistance program
Seasonal Administrative Assistant
Shade Window Films —Augusta, ON
- Seasonal
- Administrative experience
- QuickBooks
- Organizational skills
Part-Time Dental Receptionist
Harbour Dental Centre —Yonge, ON
- $19–$21 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
- Dental care
Quick apply

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Dental Receptionist in Oshawa (Min 1 Yr Experience Reqd)
Grandview Dental Clinic —Oshawa, ON
Excellent interpersonal, communication, administrative and client handling skills with attention to detail. Making patient appointments and booking them into…
$20–$28 an hour
Quick apply
5d
Office Manager / Bookkeeper
Horn IT Solutions Inc. —Whitby, ON
HST/GST compliance and filing. This is a critical role that ensures financial accuracy, operational discipline, and a smooth administrative backbone for the…
$75,000–$85,000 a year
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Accounts Payable Administrator – Condominium & Property Management

Eastern Ontario Property Management Group -
Brockville, ON

Quick apply

Job details

Full-time
$47,000–$51,000 a year

Qualifications

Finance
Supplier management experience
Spreadsheets
Yardi
Accounting software
Post-secondary education
Filing
Finance
Invoice payment processing
Organizational skills
Business
Month-end close
Accounting
Communication skills
Account reconciliation

Full job description

Position Summary

The Accounts Payable Administrator supports the financial operations of condominium corporations and managed properties by ensuring the accurate processing of invoices, timely vendor payments, and proper documentation of all financial transactions. This role requires strong attention to detail, familiarity with reserve fund and operating fund accounting, and an ability to coordinate with property managers, site staff, and contractors.

Key Responsibilities

Review, verify, and process invoices for multiple condominium corporations/properties in accordance with management agreements and corporation budgets.
Ensure all invoices are properly coded to operating or reserve fund accounts and approved by the designated property manager or board signing authority.
Track, verify, and reconcile recurring contract invoices (e.g., cleaning, landscaping, mechanical, security).
Process utility invoices and monitor consumption irregularities for escalation.
Prepare weekly or biweekly payment batches (cheques, EFT, ACH) and ensure timely distribution.
Maintain organized digital files of paid invoices, purchase orders, service requests, and backup documentation.
Reconcile vendor statements and follow up on outstanding invoices, credits, and discrepancies.
Coordinate with property managers and building superintendents to verify work completion before payment.
Support month-end closing, including AP aging review, accruals, and coding corrections.
Assist with annual audits by preparing AP listings, vendor files, and invoice samples.
Monitor reserve fund project invoices for proper supporting documentation (quotes, board approvals, engineer certifications where required).
Respond to contractor and supplier inquiries in a timely and professional manner.

Qualifications

Post-secondary education in accounting, finance, business administration, or related field preferred.
2–4 years of experience in accounts payable within property management or multi-entity environments (preferred).
Strong understanding of condominium corporation accounting, including operating vs. reserve fund allocations.
Experience with property management accounting software (e.g., Yardi, Condo Manager, Buildium, TOPS, CINC).
High proficiency in Microsoft Excel and digital invoice management systems.
Strong attention to detail, accuracy, and organizational skills.
Ability to manage large invoice volumes and meet deadlines across multiple properties.
Professional communication skills and the ability to interact effectively with vendors, contractors, and property managers.

Core Competencies

Multi-entity financial management
Vendor communication and relationship management
Accuracy and compliance
Time management and prioritization
Understanding of condominium governance and audit requirements
Confidentiality and professionalism

Job Type: Full-time

Pay: $47,000.00-$51,000.00 per year

Benefits:

Disability insurance
Life insurance
Paid time off
Tuition reimbursement

Work Location: In person

Quick apply

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administration jobs in brockville on

Accounts Payable Administrator – Condominium & Property Management

E Commerce- Managing Website

Unit Clerk (Orillia)

Client Care Coordinator – Mental Health Clinic (Remote)

Business Services Manager (Orillia)

Business Services Manager (Deseronto)

Executive Director (Administrator) (Orillia)

Ward Clerk (TFT 1.0 FTE)

Office Administrator

Veterinary Assistant/Receptionist

Administration- Team Coordinator/ Medical Scheduler

Seasonal Administrative Assistant

Part-Time Dental Receptionist

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