Caledonia On Office manager Jobs – 14 Openings This Week

CFO/Office Manager
Haybury Farms / County Line Construction —Jarvis, ON
- $80,000–$120,000 a year
- Overtime
- English
- Microsoft Office
- Accounting
- Paid time off
Quick apply
5d
Operations Coordinator
Aqua Fast Flush —Mount Hope, ON
- $52,000–$60,000 a year
- Full-time
- Administrative experience
- Bachelor's
- Business
- Dental care
Quick apply
Administrative Supervisor
BGC Hamilton-Halton —Hamilton, ON
- From $55,876.56 a year
- Full-time
- Administrative experience
- First Aid Certification
- Front desk
- Dental care
- Paid time off
Quick apply
14d
Branch Manager
Robertson —Hamilton, ON
- Sales
- Microsoft Office
- Supervising experience
- Disability insurance
- Dental care
Administrative Team Lead - Stoney Creek, ON
123Dentist —Stoney Creek, ON
- $25 an hour
- Full-time
- Microsoft Excel
- No experience needed
- Administrative experience
Quick apply
Branch Manager Trainee
DAIKIN COMFORT TECHNOLOGIES CANADA ULC —Hamilton, ON
- $29 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5h
Office Administrator
Alliance Elevator Ontario —Brantford, ON
- $19–$22 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
13h
Office Administrator / Service Coordinator
Alliance Elevator —Brantford, ON
- $19–$24 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
10h
Front Office Duty Manager (18-Month Maternity Leave Contract)
Sheraton Hamilton —Hamilton, ON
- $49,000–$54,000 a year
- Weekends as needed
- Customer service
- Microsoft Office
- Hotel
- Dental care
- Vision care
Quick apply
23h

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1d
Installation Coordinator & Field Technician – Interior Signage
Aroh Inc —Norfolk County, ON
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Dental Office Manager
Confidential —East York, ON
Office will be expanding in 2027 with more administrative staff hired so you would by then be familiar and experienced with all aspects of the office and could…
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8d
Associate Real Estate Branch Manager (Licensed Broker/Manager)
RE/MAX Hallmark Realty Ltd. —Richmond Hill, ON
Must possess a valid Real Estate Broker license in Ontario, Canada and is in good standing. Ongoing mentorship and support from an experienced leadership team.
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CFO/Office Manager

Haybury Farms / County Line Construction
Jarvis, ON

Quick apply

Job details

Full-time
$80,000–$120,000 a year
5 days ago

Qualifications

Sage
Accounts payable
Accounting software
Filing
English
DEC
Microsoft Office
Xero
Accounting
QuickBooks
Payroll
Certified Bookkeeper
Associate's degree
Bookkeeping
Communication skills
Time management

Full job description

About the Role

We are looking for a highly organized and detail-oriented CFO / Office Manager to support the day-to-day financial operations of multiple related company entities.

This role is responsible for banking, accounts payable and receivable, payroll administration, bookkeeping support, financial recordkeeping, reporting, and maintaining organized filing and tracking systems. The successful candidate will also work closely with office staff to coordinate shared duties and responsibilities, ensuring tasks are completed accurately, efficiently and on time.

The ideal candidate is confident working with numbers, deadlines, confidential information, and multiple priorities in a fast-paced agricultural, construction, and operations-based environment.

Key Responsibilities

Financial & Banking

Monitor and update bank transactions and accounts
Manage day-to-day cash flow and coordinate payments based on priorities, due dates, and available funds
Reconcile company bank accounts monthly
Maintain accurate financial spreadsheets and records
Prepare, process, pick up, and/or drop off deposits, EFTs, cheques, wire transfers, bank drafts, and other banking transactions
Upload and review bank transactions in QuickBooks
Follow up on missing transactions and ensure documentation is collected for accurate reporting
Investigate and resolve bank reconciliation discrepancies
Schedule and manage recurring payments, including property taxes, loan payments, internal transfers, and credit card payments
Assist with month-end financial procedures and reporting
Prepare year-end financial documents and submit information to the accountant to ensure books are accurate

Accounts Payable & Receivable

Download, organize, and file incoming bills and statements
Review accounts receivable reports and follow up with team members or customers regarding outstanding balances
Select bills for payment based on due dates, cash flow, and budgeting priorities
Send statements, bill stubs, and payment updates to customers
Support accurate tracking of invoices, payments, settlements, and loan payments
Assist with AR/AP priorities where cash flow and timelines are critical

Payroll Administration

Process payroll while following ESA compliance requirements
Track employee hours, time off, overtime, and payroll-related notes
Maintain payroll records and employee documentation files
Prepare letters of employment and related employee paperwork
Maintain employee benefits records and coordinate benefit payments, reimbursements, and related documentation as required

Multi-Company Financial Support

Process and track crop invoices, payments, settlements, and loan payments
Transfer funds between operating companies as required
Manage and track loan payments
Assist with financial deadlines related to applications, disbursements, repayments, and other finance-related programs
Maintain internal tracking systems for billable costs, fuel usage, internal expenses, and intercompany charges to ensure accurate reporting and billing

Records, Reporting & Administration

Maintain organized records, documentation, and administrative processes to support operational efficiency, consistency, and compliance
Coordinate financial and administrative information between management, employees, and external partners
Maintain organized digital and physical filing systems, including archiving, record retention, and long-term document storage
Monitor calendars, deadlines, and recurring financial tasks to ensure timely completion and proactive follow-up
Scan, organize, and maintain employee files and records
Complete journal entries and bookkeeping entries related to company assets and equipment activity

Qualifications & Skills

Experience with bookkeeping, payroll, accounts payable/receivable, and administrative support
Proficiency with QuickBooks, Google Workspace, and Microsoft Office
Strong organizational and time management skills
High attention to detail and accuracy
Ability to handle confidential financial and employee information
Effective written and verbal communication skills
Ability to prioritize tasks and work independently
Experience in agriculture, construction, operations, or multi-company administration is considered an asset

Ideal Candidate

The ideal candidate is dependable, organized, and confident handling financial records, payments, deadlines, and sensitive information. You should be comfortable working independently, while also collaborating closely with office staff on shared duties and responsibilities. This role requires strong communication, follow up and organized skills to ensure financial information accurate and up to date across multiple companies.

How to Apply

Please submit your resume outlining your experience with bookkeeping, payroll, accounts payable/receivable, QuickBooks, and office administration.

Pay: $80,000.00-$120,000.00 per year

Benefits:

Casual dress
On-site parking
Paid time off

Education:

DCS / DEC (required)

Experience:

Bookkeeping / Finance: 3 years (required)

Language:

English (required)

Licence/Certification:

Certified Bookkeeper (required)

Work Location: In person

Quick apply

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office manager jobs in caledonia on

CFO/Office Manager

Operations Coordinator

Administrative Supervisor

Branch Manager

Administrative Team Lead - Stoney Creek, ON

Branch Manager Trainee

Office Administrator

Office Administrator / Service Coordinator

Front Office Duty Manager (18-Month Maternity Leave Contract)

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