Calgary, Ab Operations & facilities assistant Jobs – 61 Openings This Week

Facilities Administrative Assistant - Calgary
Randstad —Calgary, AB
- $24.33 an hour
- Temporary
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
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13h
Driver Swamper
Rosenau Transport Ltd —Chestermere, AB
- $18 an hour
- Full-time
- Forklift
- Driving
- Warehouse experience
- Disability insurance
- Dental care
Quick apply
Assistant Restaurant Manager
True Wild Distilling —Calgary, AB
- From $55,000 a year
- Weekends as needed
- Serving
- Hospitality
- Bar
- Flexible schedule
Quick apply
Housekeeping Manager
Basecamp —Calgary, AB
- $50,000 a year
- Weekends as needed
- Hospitality
- Microsoft Office
- Hotel
- Dental care
- Vision care
Quick apply
1d
Assistant General Manager - Pigeonhole on 17th
Concorde Entertainment Group —Calgary, AB
- Hospitality
- English
- Microsoft Office
- Paid time off
9d
Assistant General Manager - Bridgette Bar Calgary
Concorde Entertainment Group —Calgary, AB
- Hospitality
- Bar
- English
- Paid time off
1d
Front Office Manager
Lake Louise Inn —Alberta
- $69,000 a year
- Full-time
- Customer service
- Hotel
- Front desk
- Wellness program
- Dental care
Quick apply
Assistant General Manager
About Staffing —Calgary, AB
- $50,000–$60,000 a year
- Weekends as needed
- Microsoft Word
- CRM software
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
15h
Operations & Facilities Assistant
Blum Academy —Calgary, AB
- $21–$24 an hour
- Part-time
- Heavy lifting
- Maintenance
- Construction
- Flexible schedule
Quick apply
Painter / Building Services Assistant - Full-Time
United Active Living —Calgary, AB
- $22–$27 an hour
- Full-time
- Heavy lifting
- Maintenance
- English
- Employee assistance program
- Vision care
Quick apply
13d
Office Administrator
HelloFresh —Calgary, AB
- $20.25 an hour
- Overtime
- Customer service
- Microsoft Office
- High school diploma or GED
Quick apply
14d
Flight Operations Assistant
Executive Compass Flight Institute Ltd. —Calgary, AB
- Up to $19 an hour
- Part-time
- Customer service
- Basic math
- English
Quick apply
1d
Community Assistant Manager-Aspen Calgary Alberta, CAN View Job
Silvera for Seniors —Calgary, AB
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Hospitality Supervisor
Aramark —Calgary, AB
- $50,000–$60,000 a year
- Hospitality
- Continuous improvement
- Food service
- Tuition reimbursement
- Employee assistance program
10d
Kitchen Assistant
Alexandra Comm Hlth Ctr —Calgary, AB
- $23.70–$24.88 an hour
- Part-time
- First Aid Certification
- Driving
- Communication skills
- Mileage reimbursement
- Dental care
Quick apply
District Manager
Planet Fitness —Calgary, AB
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Excel
- Marketing
- Paid time off
Quick apply
8d
Pharmacy Assistant
Alberta Health Services —Calgary, AB
- $24.65–$28.30 an hour
- 8 hour shift
- Oracle
- High school diploma or GED
- Hospital experience
6d
Faculty/School Administrative Assistant
Mount Royal University —Calgary, AB
- $48,794.20–$61,789.00 a year
- Full-time
- Google Suite
- Computer Science
- Microsoft Office
14d
Junior Executive Assistant
Leak Doctor —Calgary, AB
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Security Supervisor
Cushman & Wakefield —Calgary, AB
- $25.50–$30.00 an hour
- Full-time
Quick apply
6d

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operations & facilities assistant jobs near calgary, ab

Facilities Administrative Assistant - Calgary

Randstad -
Calgary, AB

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Job details

Temporary
$24.33 an hour
13 hours ago

Qualifications

Customer service
Call center
Post-secondary education
Microsoft Office
CMMS
Administrative experience
Database management
SharePoint
Customer support
Phone etiquette
Business
Communication skills
Time management

Full job description

Are you an energetic, resourceful, and tech-savvy professional looking to take the next step in your career? Randstad Professional is actively seeking a dedicated Facilities Administrative Assistant to fill an exciting, long-term contract position with our premier client as a Helpline Administrator. In this vital Administrative Assistant II role, you will serve as the core foundational pillar for the client's Facilities Management department, delivering exceptional customer service support while flawlessly managing day-to-day office administration. This business administration position offers a unique, rewarding opportunity to excel in an open, fast-paced environment where your organizational prowess and problem-solving growth mindset will directly optimize operational excellence.

As a specialized Facilities Administrative Assistant, you will operate as a key connector within the organization's corporate communication network. Working closely with internal staff, senior leaders across various departments, external integrated Facilities Management contractors, and technical consultants, you will ensure daily operational maintenance flows seamlessly. Whether you are answering urgent incoming service requests or coordinating a complex technical update with third-party contractors, your daily contributions within this business administration framework will directly influence the overall productivity and environmental well-being of the organization.

Operating within defined organizational guidelines, policies, and procedures, the Helpline Administrator exercises maturity, diplomacy, and sound independent judgment. From managing comprehensive work requests within a sophisticated computerized maintenance management system (CMMS database) to handling frontline communication inquiries with absolute professionalism, you will keep crucial office administration moving forward. If you thrive on variety, possess stellar phone etiquette, and want to align yourself with a global leader in talent solutions, we want to hear from you.

Advantages

Competitive compensation rate established at $24.33 per hour.
Dynamic hybrid work environment offering an excellent balance between remote work and an engaging on-site office concept.
Valuable exposure to large-scale infrastructure operations and integrated contractor frameworks within a business administration setting.
Opportunities to develop highly sought-after technical skills in facilities systems and database management.
Continuous learning environment with supportive professional mentorship and peer guidance.
Access to an international talent solutions leader connecting you to premium career growth paths.

Responsibilities

Manage all incoming Archibus and CMMS database work requests, including data entry, setting operational priorities, tracking time/costs, and providing real-time updates.
Provide technical in-house training and continuous support for internal software users.
Deliver superior customer service support via the dedicated department phone helpline and email inbox during regular business hours.
Promptly dispatch emergency maintenance work requests directly to tradespersons and technical engineering teams.
Perform diverse office administration duties, including financial requisition entries, purchase orders, and preliminary invoice processing.
Support corporate document management practices by serving as a designated SharePoint administrator.
Assist with operational project coordination, including developing schedules, updating action logs, and adjusting governance documents.
Participate actively in departmental committees, team-building initiatives, and special operational projects.

Qualifications

Postsecondary diploma or an equivalent combination of applicable education and related administrative experience.
An Administrative Certificate or specialized education in business administration is considered a strong asset.
Previous call centre experience or public-facing customer service support experience is highly preferred.
Possession of a Facilities Management Professional (FMP) designation, or a strong willingness to obtain it.
Basic functional knowledge of general building operations, trade terminology, and physical assets.
Comfort working within an open office concept subject to frequent daily interruptions and changing priorities.
Ability to sit for prolonged periods looking at screens, perform light lifting, and walk/navigate across a large facility setting.

Summary

Exceptional interpersonal skills combined with stellar written and verbal communication abilities.
Outstanding phone etiquette and a proven track record of delivering high-quality customer service support.
Advanced proficiency in the Microsoft Office Suite and overall tech-savviness with complex databases.
Superior organizational and time management skills, with the ability to prioritize multiple urgent tasks simultaneously.
Demonstrated problem-solving capabilities, adaptability, and a proactive growth mindset.
Strong maturity, emotional intelligence, and diplomacy required to interact with diverse populations and manage stressed stakeholders.
Ability to work autonomously with minimal supervision as well as collaboratively within a structured business administration team

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

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Refine Your Search

operations & facilities assistant jobs in calgary, ab

Facilities Administrative Assistant - Calgary

Driver Swamper

Assistant Restaurant Manager

Housekeeping Manager

Assistant General Manager - Pigeonhole on 17th

Assistant General Manager - Bridgette Bar Calgary

Front Office Manager

Assistant General Manager

Operations & Facilities Assistant

Painter / Building Services Assistant - Full-Time

Office Administrator

Flight Operations Assistant

Community Assistant Manager-Aspen Calgary Alberta, CAN View Job

Hospitality Supervisor

Kitchen Assistant

District Manager

Pharmacy Assistant

Faculty/School Administrative Assistant

Junior Executive Assistant

Security Supervisor

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