Calgary, Ab Part time administrative assistant Jobs – 55 Openings This Week

Office Administrator
Master's Counselling Services —Calgary, AB
- $20–$27 an hour
- Part-time
- Microsoft Office
- Master's degree
- Administrative experience
Quick apply
10d
Medical Office Assistant
Radiant Health & Wellness —Calgary, AB
- $20–$25 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
6d
Administrative Support, Reception
Kindred Connections Society —Calgary, AB
- $16.00–$22.50 an hour
- Part-time
- Microsoft Office
- High school diploma or GED
- Organizational skills
- Disability insurance
- Dental care
Quick apply
10d
Medical Office Administrator
Baan Thai Massage —Calgary, AB
- Up to $26 an hour
- Part-time
- English
- Front desk
- Communication skills
Quick apply
1d
Office Administrator/Receptionist
ABM College —Calgary, AB
- Part-time
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
Quick apply
4d
Medical Office Administrator
CBI Health —Calgary, AB
- $17–$19 an hour
- Part-time
- Medical office experience
- High school diploma or GED
- Front desk
Quick apply
10d
Medical Office Assistant
Rockford Medical Clinic —Calgary, AB
- From $19 an hour
- Part-time
- Medical office experience
- Organizational skills
- Front desk
Quick apply
4d
Administrative Coordinator
The Commons Ltd. —Calgary, AB
- $25–$30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Google Suite
- Work from home
- Flexible schedule
Quick apply
4d
Administrative Support III
Alberta Health Services —Calgary, AB
- $25.72–$31.25 an hour
- Weekends as needed
- Microsoft Word
- CPR Certification
- English
1d
Part-Time Office Administrator
McCuaig & Associates Engineering Ltd —Calgary, AB
- $22–$28 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
12d
Administrative Assistant - Casual
Covenant Care —Calgary, AB
- $20.87–$27.67 an hour
- Microsoft Office
- Administrative experience
- Front desk
Quick apply
1d
Medical Office Assistant
One Medical Clinic —Calgary, AB
- $17–$19 an hour
- Part-time
- Bilingual
- Inventory management
- Medical office experience
Quick apply
1d
Office Assistant
Scope Immigration Services —Calgary, AB
- $15 an hour
- Part-time
- Word processing
- Administrative experience
- High school diploma or GED
Quick apply
Billing Coordinator (Medical Office Administrator)
The Newly —Calgary, AB
- $23.00–$26.50 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Finance
- Dental care
Quick apply
Health Administration Assistant
Shepherd’s Care Foundation —Chestermere, AB
- $17.67–$31.10 an hour
- Microsoft Word
- English
- Administrative experience
Quick apply
Administrative Assistant
Carrington Physio & Rehab —Calgary, AB
- $16–$17 an hour
- Part-time
- Inventory management
- Medical office experience
- English
- Paid time off
Quick apply
Medical Office Assistant
East Hills Medical Centre —Calgary, AB
- $15.45–$20.45 an hour
- Part-time
- Medical office experience
- Administrative experience
- High school diploma or GED
- Flexible schedule
Quick apply
9d
Coverage Office Administrator
CBI Health —Calgary, AB
- $17–$19 an hour
- Part-time
- No experience needed
- Microsoft Office
- Administrative experience
Quick apply
Executive Assistant & Client Care Coordinator
Rise and Shine Network —Calgary, AB
- From $25 an hour
- Part-time
- Hybrid work
- Administrative experience
- Communication skills
Quick apply
3d
Administrative Secretary E Schools
Calgary Board of Education —Calgary, AB
- $30.19 an hour
- Part-time
- Oracle
- Microsoft Office
- Administrative experience

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Office Administrator

Master's Counselling Services
Calgary, AB

Quick apply

Job details

Part-time
$20–$27 an hour
10 days ago

Qualifications

Case file maintenance
Customer appointment booking
Client inquiry handling
Administrative support experience
Filing
Process improvement
Microsoft Office
Master's degree
Administrative experience
Decision making
Client services
Customer service orientation
Front desk
Communication skills
Client interaction
Business process improvement
Time management

Full job description

Office Administrator – Part-Time

Master’s Counselling Services is looking for a warm, highly capable, and organized Office Administrator to join our team.

Our administrative team plays an important role in creating a welcoming, professional, and caring experience for every person who walks through our doors. We’re looking for someone who is a strong communicator and thoughtful problem-solver—someone who learns quickly, exercises good judgment, takes initiative, and can confidently manage the many moving pieces of a busy counselling practice.

This role requires someone who can balance efficiency and attention to detail with warmth and compassion. The right person will be able to think ahead, anticipate needs, solve problems independently, and recognize when something needs to be brought to the attention of leadership.

While this position will begin as a part-time evening and Saturday role, we are looking for someone who could grow with Master’s over time. For the right person, there is potential for increased hours, responsibilities, and involvement within the organization as the role develops.

What You'll Do

Welcome clients and help create a warm, professional office environment
Respond thoughtfully and professionally to client inquiries by phone and email
Support new client intake and help determine the most appropriate counsellor for each client
Book, cancel, and reschedule appointments
Process client payments
Provide administrative support to our counsellors and leadership team
Maintain accurate, organized, and confidential client records
Support appropriate filing, retention, protection, and disposal of records
Help keep day-to-day office systems organized and running smoothly
Identify administrative needs or concerns and use good judgment to address or escalate them appropriately
Respond calmly and professionally to clients who may be distressed or navigating difficult circumstances
Look for opportunities to improve processes, organization, and the overall client experience

What We're Looking For

2–3 years of office administration, reception, customer service, or related experience preferred
A quick learner who can understand new systems, processes, and information with confidence
Strong problem-solving skills and sound judgment
Excellent organizational and time-management skills
Ability to prioritize and manage multiple responsibilities in a busy environment
A proactive mindset and willingness to take initiative rather than always waiting for direction
Strong attention to detail and ability to recognize when something may have been missed
Warm, articulate, and professional communication skills
Ability to maintain discretion and confidentiality
Comfortable working independently while also contributing positively to a team
Able to navigate occasional difficult or sensitive client interactions with maturity and professionalism
Proficiency with Microsoft Office and general office/phone systems
Experience in psychology, counselling, mental health, healthcare, or a similar setting is an asset
Social media experience is an asset, but not required
Familiarity with a Christian faith environment could be beneficial, but is not a requirement

Hours

This is a part-time, in-person position, approximately:

Four weekdays per week, 4:00 p.m.–8:00 p.m.
Saturdays, 9:00 a.m.–2:00 p.m.

There is some flexibility within these hours, and we are happy to discuss scheduling with the right candidate.

Why Join Master’s?

You’ll be joining a caring, collaborative team doing meaningful work in the mental health field. We value people who think critically, take ownership of their work, care well for others, and look for ways to make the organization better.

This position has the potential to be more than an evening administrative role. For someone who demonstrates strong judgment, initiative, capability, and alignment with our team, we hope this can become a long-term role with opportunities for increased hours, greater responsibility, and continued growth within Master’s.

Job Type: Part-time
Work Location: In person

Benefits

On-site parking
Opportunity for increased hours and responsibilities over time
Supportive and collaborative team environment

This job will be posted until September 6th, at which time, successful applicants will be contacted for an interview. Thank you !

Pay: $20.00-$27.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

On-site parking

Application question(s):

How many years of office administration, reception, customer service, or similar experience do you have?

1. Less than 1 year
2. 1–2 years
3. 2–3 years
4. 3+ years

This role involves regular interaction with clients who may be experiencing stress or difficult circumstances. Briefly describe how you would approach an upset or distressed client while maintaining appropriate professional boundaries.
What interests you about working in an administrative role within a counselling and mental health practice?
We are hoping to find someone who could grow with Master’s over time and potentially take on increased hours and responsibilities. Is that something you would be interested in?

1. Yes, definitely
2. Potentially, depending on the role
3. No, I am specifically looking for a limited part-time position

Work Location: In person

Quick apply

Refine Your Search

part time administrative assistant jobs in calgary, ab

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