Cochrane, Ab Administrative services Jobs – 81 Openings This Week

Shared Services, Administrative Support
Bow Valley Credit Union —Cochrane, AB
- From $55,000 a year
- Full-time
- Social media management
- Customer service
- Writing skills
- Disability insurance
- Dental care
Quick apply
Primary Care Paramedic
911 Industrial Response Ltd. —Alberta
- From $400 a day
- Full-time
- English
- Patient care
- Organizational skills
- Disability insurance
- Dental care
Journeyman Service Technician
Wolfe Calgary —Calgary, AB
- $38–$50 an hour
- Full-time
- Administrative experience
- In-person
- Automotive diagnostics
- Dental care
- Paid time off
Quick apply
Manager, Executive Office & Projects
Bow Valley Credit Union —Cochrane, AB
- From $95,000 a year
- Full-time
- Customer service
- Microsoft Office
- Travel
- Disability insurance
- Dental care
Quick apply
Customer Support Representative
HAP Transportation Group ltd —Rocky View County, AB
- $45,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
7d
Drill Rig Medic - Primary Care Paramedic
911 Industrial Response Ltd. —Alberta
- From $400 a day
- Full-time
- English
- Patient care
- Organizational skills
- Disability insurance
- Dental care
Quick apply
13d
Sous Chef (Relocate to Banff,AB)
Fairmont Banff Springs —Alberta
- $65,000–$70,000 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
13d
Finance Manager - Automotive
Northland Kia —Calgary, AB
- $80,000–$175,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
Experienced Automotive Technician – Used Vehicle Inspections & Reconditioning
Wolfe Chevrolet GMC Buick Calgary —Calgary, AB
- $38–$50 an hour
- Full-time
- Heavy lifting
- Customer service
- Maintenance
- Store discount
- Dental care
Quick apply
7d
Interim Warehouse Technician, NGL SCM
Inter Pipeline Ltd. —Cochrane, AB
- Weekends as needed
- Microsoft Excel
- Forklift
- Microsoft Office
14d
Emergency Veterinary Client Care/Receptionist
Trinity Hills 24 Hour Pet Hospital —Calgary, AB
- $20–$23 an hour
- Full-time
- Customer service
- Laboratory experience
- English
- Dental care
- Vision care
Quick apply
Dental Technician
Canadian Armed Forces —Alberta
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Dental care
- Paid time off
RN - Cadet Camp Rocky Mountain (Bighorn-Cochrane)
Bayshore Medical Personnel —Cochrane, AB
- From $50 an hour
- 12 hour shift
- CPR Certification
- English
- First Aid Certification
Quick apply
LPN/RPN - Cadet Camp Rocky Mountain (Bighorn - Cochrane)
Bayshore Medical Personnel —Cochrane, AB
- From $45 an hour
- 12 hour shift
- CPR Certification
- English
Quick apply
Administrative Assistant, Solid Waste & Stormwater
Town of Cochrane —Cochrane, AB
- $37.76–$41.44 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
3d
Administrative Assistant (Temporary)
Alberta Conservation Association —Cochrane, AB
- $25–$28 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Business Process Analyst
Bow Valley Credit Union —Cochrane, AB
- $65,000 a year
- Full-time
- Analysis skills
- Continuous improvement
- Financial services
Quick apply
3d
Wellness Services Practitioner
Vecova —Cochrane, AB
- Working with individuals with disabilities
- Administrative experience
- Travel
- Dental care
- Paid time off
Quick apply
3d
Inside Support Representative
Gordon Food Service —Rocky View County, AB
- Full-time
- Microsoft Word
- Serving
- Microsoft Excel
- Profit sharing
- Dental care
5d
Accounting Clerk - Vehicle Purchases
Stoney Trail Mazda —Calgary, AB
- $45,000–$52,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
13d

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administrative services jobs near cochrane, ab

Shared Services, Administrative Support

Bow Valley Credit Union -
Cochrane, AB

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Job details

Permanent | Full-time
From $55,000 a year

Qualifications

Email marketing
Computer operation
Social media management
Customer service
Procurement
Writing skills
Post-secondary education
Filing
Microsoft Office
Administrative experience
Payroll
MailChimp
HRIS
Financial services
Office management
Proofreading
Business
Cash handling
Communication skills
Marketing
Time management
Office experience

Full job description

ABOUT THE ROLE

The Shared Services, Administrative Support role provides centralized administrative and operational support across multiple credit union branches and departments, ensuring efficient delivery of back-office functions, procurement, facilities coordination, and recruiting and onboarding support. This role is one of two complementary administrative positions within the shared service team that are a key resource for management and staff, maintaining operational consistency and supporting day-to-day business needs with a high degree of professionalism and discretion.

Responsibilities

Recruiting

Post and manage job listings across multiple platforms including LinkedIn, Indeed, and internal career portals
Screen resumes and conduct initial phone screens to assess candidate qualifications
Coordinate interview scheduling between candidates and hiring managers
Maintain and update the applicant tracking system (ATS) with accurate candidate records
Send offer letters, employment agreements, rejection notices, and other candidate communications in a timely manner as directed
Facilitate the bonding process for new employees
Support onboarding logistics including new hire paperwork, and orientation scheduling
Maintain confidential files and records in compliance with company policy and applicable laws
Assist with reporting and data entry in the HRIS system

Payroll

Process semi-monthly payroll accurately and in accordance with deadlines
Enter and update employee data including tax forms, direct deposit, and pay rate changes
Respond to employee payroll inquiries and escalate discrepancies to Finance as needed
Assist with year-end payroll tasks including T4 distribution and reconciliation support

Employee Benefits Coordination

Serve as a first point of contact for benefits-related questions regarding health, dental, vision, and RRSP plans
Coordinate with benefits vendors and brokers to resolve employee issues
Maintain accurate benefits records and ensure compliance with eligibility requirements
Support leave of absence administration including, Short-and-Long Term Disability, bereavement, and any other company-approved leave programs

Procurement and Vendor Management

Coordinate and source branded merchandise and promotional items
Process purchase orders and requisitions for office supplies, equipment, and services
Maintain relationships with approved vendors and research new suppliers as needed
Track procurement spending and maintain budget records for administrative expenses
Maintain signing authority documentation and ensure procurement practices align with approval authorities and organizational policy
Track and manage renewal dates for service contracts, leases, and business insurance policies

Facilities and Office Coordination:

Coordinate equipment maintenance, repairs, and service contracts
Liaise with service providers for facility matters
Manage supply storage areas and ensure adequate stock levels
Handle inbound and outbound mail, courier accounts, registered mail, and Canada Post coordination

Communications & Marketing:

Coordinate internal communications and distribute information across branch locations
Printing and distribution of marketing materials
Assist with drafting and distributing member newsletters, marketing emails, and service updates (e.g., Mailchimp) as requested
Maintain and segment email lists for targeted communications
Maintain and update external website
Co-ordinate Scholarship Program

Project, Event & Committee Support:

Assist with planning and execution of internal events, staff meetings, and training sessions
Coordinate logistics, as requested for special projects including timelines, resources, and communication
Maintain project documentation and track deliverables against workplans

REQUIREMENTS

Culture, Teamwork, & Values

Participate in a positive, collaborative work environment that encourages pride, teamwork, and mutual respect
Executes core responsibilities within assigned line while cross-training and providing backup support across Shared Services functions to meet team and organizational needs.
Participate in training and development programs provided by internal and external resources
Perform other duties in keeping with the purpose and accountabilities of the job
Demonstrate role model behavior by encouraging the desired corporate culture, including being active in continuous learning and development
Ensure all policies and procedures, including privacy, AML, compliance, and OH&S are adhered to in daily activities to meet safety, legal, and privacy requirements
Consider health & safety as a primary concern to ensure the overall well-being of self and others

Key Skills & Competencies

Organizational Excellence: ability to manage multiple priorities, deadlines, and stakeholders simultaneously without losing accuracy or professionalism
Written Communication: exceptional writing, proofreading, and editing skills; able to produce polished documents, minutes, and correspondence with minimal direction
Discretion & Confidentiality: sound judgment when handling sensitive governance, financial, and personnel information
Tech Proficiency: comfortable with Microsoft Office Suite, email marketing platforms (e.g., Mailchimp), social media management tools, and basic analytics platforms
Interpersonal Skills: professional and service-oriented; able to work effectively with executives, board members, vendors, and frontline staff
Attention to Detail: meticulous in document preparation, records management, and filing; able to process invoices, reconcile accounts, and maintain basic budget tracking with accuracy
Adaptability: comfortable shifting between administrative, communications, and governance tasks in a dynamic, multi-branch environment
Service-oriented mindset with a collaborative, problem-solving approach
Adaptable and comfortable working independently with minimal supervision
Reliable team player with capacity for cross-training and coverage responsibilities

Experience & Background

2-3 years of experience in an administrative, executive assistant, or office management role; experience in a financial institution or regulated environment is an asset
Demonstrated experience supporting senior leadership or a Board/Committee, including preparation of agendas, packages, and minutes
Prior experience in procurement, vendor coordination, or facilities administration
Hands-on experience with social media management and email marketing platforms
Experience managing competing priorities across multiple departments or locations is strongly preferred
Post-secondary education in business administration, office administration, communications, or a related field is preferred

Other Requirements:

Must be bondable; satisfactory criminal and credit checks required
Legal authorization to work in Canada on a full-time basis

WORKING CONDITIONS:

Schedule: Full-time, 37.5 hours per week, Monday–Friday, 8:30 AM to 5:00 PM
Location: On-site
Physical Requirements: Office environment with extended computer use, sitting, reaching, standing; minimal lifting and walking
Mental Demands: Moderate to high mental effort with periods of concentrated workload

We welcome applications from all backgrounds. Only candidates selected for an interview will be contacted.

Note: This description provides an overview of the position and is not exhaustive. Responsibilities may evolve at the discretion of Bow Valley Credit Union.

Job Types: Full-time, Permanent

Pay: From $55,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match
Vision care

Experience:

Cash handling: 1 year (preferred)
Customer service: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

administrative services jobs in cochrane, ab

Shared Services, Administrative Support

Primary Care Paramedic

Journeyman Service Technician

Manager, Executive Office & Projects

Customer Support Representative

Drill Rig Medic - Primary Care Paramedic

Sous Chef (Relocate to Banff,AB)

Finance Manager - Automotive

Experienced Automotive Technician – Used Vehicle Inspections & Reconditioning

Interim Warehouse Technician, NGL SCM

Emergency Veterinary Client Care/Receptionist

Dental Technician

RN - Cadet Camp Rocky Mountain (Bighorn-Cochrane)

LPN/RPN - Cadet Camp Rocky Mountain (Bighorn - Cochrane)

Administrative Assistant, Solid Waste & Stormwater

Administrative Assistant (Temporary)

Business Process Analyst

Wellness Services Practitioner

Inside Support Representative

Accounting Clerk - Vehicle Purchases

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