Dartmouth Ns Office administrator Jobs – 49 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
6d
Administrative Assistant
Co-operators Insurance & Financial Services —Dartmouth, NS
- $45,000–$50,000 a year
- Full-time
- Sales
- Customer service
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
4d
Human Resources Administrator
Canadian Armed Forces —Shearwater, NS
- $4,337–$6,413 a month
- Part-time
- No experience needed
- English
- Bachelor's
- Dental care
- Paid time off
Medical Administrative Assistant
Ravines Medical Group —Timberlea, NS
- $19.00–$22.50 an hour
- Immediate opening
- Medical office experience
- Administrative experience
- Organizational skills
- Dental care
- Paid time off
Quick apply
14d
Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- $23–$25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Assistant
Matthews McDonough Financial Planning —Halifax, NS
- $40,000–$65,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Administrative experience
- Paid time off
Quick apply
18h
Career College Programs Administrator
Oxford International Education Group —Halifax, NS
- $35,000 a year
- Part-time
- Microsoft Office
- Organizational skills
- Business
Quick apply
5d
Office Manager
Dependable Truck & Tank Ltd —Dartmouth, NS
- $85,000–$120,000 a year
- Overtime
- ERP systems
- Microsoft Office
- Administrative experience
- Dental care
- Life insurance
Quick apply
13d
Administrative Assistant
Graybar —Dartmouth, NS
- No weekends
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Disability insurance
11d
Administrative Assistant
Stars of Tomorrow Dance Academy —Dartmouth, NS
- $19–$22 an hour
- Part-time
- Customer service
- Administrative experience
- Organizational skills
Quick apply
5d
Medical Office Administrator (Branch Care Coordinator)
Air Liquide —Halifax, NS
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
12d
Administrative Assistant 2 (Court and Sheriff Services)
Province of Nova Scotia —Halifax, NS
- $3,595.74–$4,494.70 a month
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
6d
Administrator
BELFOR CANADA INC. —Dartmouth, NS
- $50,000–$55,000 a year
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
12d
Administrative Assistant
Resolve Sleep Health —Bedford, NS
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
4d
Receptionist/Team Administrative Assistant
KPMG —Halifax, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Administrative Assistant
Regalton Rental Group —Halifax, NS
- $20–$25 an hour
- Weekends as needed
- Hospitality
- Customer service
- Microsoft Office
Quick apply
9d
Administrative Assistant/Bookkeeper
Betts Pest Control —Dartmouth, NS
- $23–$25 an hour
- Part-time
- Hybrid work
- Customer service
- Administrative experience
- Accounting
Quick apply
4d
Security & Office Administrator
Cahill —Dartmouth, NS
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
11d
Administrative Assistant - Barrington Hotel
Barrington Hotel —Halifax, NS
- Full-time
- Customer service
- Microsoft Office
- Hotel
- Dental care
- Tuition reimbursement
Quick apply
11d
Office Administrator
Total Fall Protection —Dartmouth, NS
- $18–$21 an hour
- Full-time
- Customer service
- ERP systems
- Microsoft Office
- Dental care
- Paid time off
Quick apply
5d

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
6 days ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

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office administrator jobs in dartmouth ns

Office Manager

Administrative Assistant

Human Resources Administrator

Medical Administrative Assistant

Office Administrator

Administrative Assistant

Career College Programs Administrator

Office Manager

Administrative Assistant

Administrative Assistant

Medical Office Administrator (Branch Care Coordinator)

Administrative Assistant 2 (Court and Sheriff Services)

Administrator

Administrative Assistant

Receptionist/Team Administrative Assistant

Administrative Assistant

Administrative Assistant/Bookkeeper

Security & Office Administrator

Administrative Assistant - Barrington Hotel

Office Administrator

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