Foothills, Ab Administrative assistants & receptionists Jobs – 3 Openings This Week

Receptionist/Administrator/Dispatcher
Custom Mechanical Heating —Foothills, AB
- $24–$30 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Site Office Administrator/Parts runner
TBL Construction Ltd. —Alberta
- $20–$30 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply

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Executive Assistant
TDS Personnel Ltd —Toronto, ON
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
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Administrative Support Rehab
Durham Medical —Oshawa, ON
Follow established procedures for processing receipts, cash etc.; The Administrative Support Person provides clerical and administrative services to ensure…
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Receptionist/Administrator/Dispatcher

Custom Mechanical Heating
Foothills, AB

Quick apply

Job details

Full-time
$24–$30 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Filing
English
Microsoft Office
Administrative experience
QuickBooks
Data entry
Organizational skills
Dental office experience
Computer skills
Customer support
Multi-line phone systems
Typing
Construction experience
Clerical experience
Proofreading
Phone etiquette
Office experience

Full job description

Job Overview
We are seeking a highly organized and professional Receptionist/Administrator/Dispatcher to join our team. This role is vital in ensuring smooth daily operations, providing excellent customer service, and managing administrative tasks efficiently. The ideal candidate will possess strong office skills, be detail-oriented, and capable of multitasking in a fast-paced environment. Experience in construction is a plus, along with proficiency in various office software and systems.

Duties

Greet visitors and clients promptly and professionally at the front desk
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Schedule appointments and coordinate dispatching for service teams or staff
Perform data entry using software such as QuickBooks, and Google Workspace
Maintain accurate filing systems, both electronic and paper-based
Handle administrative tasks including proofreading documents, organizing files, and managing correspondence
Provide exceptional customer support by addressing inquiries and resolving issues efficiently

Skills

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience with QuickBooks or similar bookkeeping software
Excellent computer skills with the ability to learn new systems quickly
Prior clerical experience in an office environment preferred
Exceptional organizational skills with attention to detail
Effective phone etiquette and customer service skills for front desk interactions
Ability to perform data entry accurately with a high typing speed and proofreading ability
Experience handling multi-line phone systems and scheduling dispatches efficiently
Knowledge of medical or dental office procedures is advantageous but not required
Strong organizational skills to manage multiple priorities simultaneously

This position offers an engaging work environment where professionalism, efficiency, and excellent communication are valued. The successful candidate will play a key role in supporting daily operations while providing outstanding service to clients and team members alike.

Pay: $24.00-$30.00 per hour

Benefits:

Casual dress
Company events
Dental care
Extended health care
Flexible schedule
On-site parking
Paid time off
Vision care

Experience:

Administrative: 2 years (required)

Language:

English (required)

Work Location: Hybrid remote in Foothills, AB

Quick apply

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administrative assistants & receptionists jobs in foothills, ab

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