Guelph On Medical administrative assistant Jobs – 16 Openings This Week

Medical Office Administrator
ArtMed —Guelph, ON
- From $20 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Paid sick leave
Quick apply
3d
Medical Office Assistant
Grandriver Family Health —Kitchener, ON
- $19–$21 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
11d
Medical Office Assistant – Cardiology Clinic
Grandriver Family Health —Kitchener, ON
- $19–$21 an hour
- Part-time
- Medical office experience
- Administrative experience
- Data entry
Quick apply
10d
Medical Office Assistant
GIM Clinic —Guelph, ON
- $20–$25 an hour
- Part-time
- Medical office experience
- Administrative experience
- High school diploma or GED
Quick apply
8d
Medical Office Assistant/Receptionist
Waterloo Region NPLC —Breslau, ON
- $22.05–$24.89 an hour
- Full-time
- Medical office experience
- Windows
- Microsoft Office
- Paid time off
Quick apply
1d
Medical Office Assistant
Summit Medical —Fergus, ON
- $20–$23 an hour
- Full-time
- Vital signs
- Medical office experience
- Sanitation
- Flexible schedule
Quick apply
9d
Full Time Medical Office Administrator
Cambridge Cardiac Care Centre —Cambridge, ON
- $20.50–$23.00 an hour
- Weekends as needed
- CPR Certification
- Customer service
- Computer literacy
- Dental care
Quick apply
Receptionist/Administrative Assistant
Visual Sense Eye Care —Kitchener, ON
- $21–$24 an hour
- Full-time
- Microsoft Word
- Hospitality
- Computer literacy
- Paid sick leave
Quick apply
1d
Office Administrator
Physio IT —Cambridge, ON
- $17.60–$20.00 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
- Flexible schedule
Quick apply
2d
Administrative Assistant & Patient Care Assistant
TriCity Corrective Care —Cambridge, ON
- $19–$23 an hour
- Part-time
- Customer service
- English
- Experience working with children
Quick apply
Budget & Contract Administrative Assistant
Probity Medical Research Inc —Waterloo, ON
- $25 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Finance
Quick apply
Administrative Assistant
House of Friendship —Cambridge, ON
- $22.08–$23.98 an hour
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
12d
Administrative Assistant - Ainslie Street Dental
Dentalcorp Canada —Cambridge, ON
- $17–$27 an hour
- Part-time
- Administrative experience
- Employee assistance program
Quick apply
10d
Administrative Assistant - Part-Time, Late Afternoon/Evening (4-8pm), Occasional Weekend
Colibri NeuroWellness —Waterloo, ON
- $20–$23 an hour
- Weekends only
- Google Suite
- Medical office experience
- Windows
- Paid time off
Quick apply
10d
Dental Office Administrator
Ashraf Dentistry —Waterloo, ON
- $19.55–$32.35 an hour
- Full-time
- Medical office experience
- Administrative experience
- In-person
- Dental care
Quick apply
Veterinary Office Assistant/Veterinary Assistant
Laurelwood Veterinary Hospital —Waterloo, ON
- $20–$22 an hour
- Part-time
- Microsoft Word
- Customer service
- Medical office experience
- Store discount
- Dental care
Quick apply

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Medical Office Administrator

ArtMed
Guelph, ON

Quick apply

Job details

Part-time
From $20 an hour
3 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Retail sales transactions
Customer relationship building
Microsoft Outlook
Electronic medical records
Inventory management
Customer appointment booking
Medical office experience
Filing
English
Patient service
Administrative experience
Cashiering
Schedule management
EMR/EHR
Bachelor's
Medical reception and administration experience
Laundry
Client services
File scanning and digitization
Customer service orientation
Organizational skills
Front desk
Cleaning
Multi-line phone systems
Retail experience
Phone etiquette
Managing patient records
POS systems
Electronic medical record entry
Communication skills
Client interaction

Full job description

Please Note: This is a temporary part-time position is for 3 days per week Tuesday, Wednesday and Saturday from September/October 2026 to April 2028 with the possibility of becoming permanent. Preferred started date of October 5, 2026.

Please provide a cover letter with your application detailing why you are interested in this specific position. It may be sent via message once you have applied.

About Us

As Guelph’s premiere physician-owned and operated non-surgical medical aesthetics clinic, ArtMed provides industry leading aesthetic medical services utilizing lasers, injectables and other high demand aesthetic procedures. Our multi award-winning clinic in downtown Guelph is committed to best-practices, exceptional service, and measurable outcomes. We are a community of practice that supports a collegial work environment where everyone’s contribution is equally valued. We have a strong reputation and regular clientele. For further information about the clinic and our staff visit www.artmed.ca.

Position Summary

The Medical Office Administrator is a key role within our team. As the first point of contact for patients, they must provide superior customer service with a welcoming and positive attitude. Exceptional verbal and written communication skills and attention to detail are crucial. Multi-tasking efficiently under pressure is an essential skill.

This is an in-office role with no work from home component. You will join a team of 2 other office administrators at the front desk and would work independently on Saturdays once fully trained. The work schedule for this position is dayshift Tuesday (7hrs), Wednesday (8hrs), and Saturday (6hrs) each week, with the possibility of additional hours if coverage is needed.

The Medical Administrator performs a variety of clerical functions including scheduling appointments, coordinate patient schedules, gather patient intake information, input data to the EMR, book follow-up appointments, answer emails and phone calls, complete insurance paperwork, fulfill online orders, and cash-out clients.

Prior experience working in a busy physician’s office or medspa clinic is critical to success in this role, as this is a fast-moving clinic where our clinicians hold high expectations for efficiency and care. Previous retail sales experience (especially in the personal service industry) and proficiency with an EMR (electronic medical record) and CRM (customer relationship software) is strongly preferred. We are seeking a quick learner with exceptional organizational skills and an ability to take direction, show initiative, and work independently. It is a diverse and interesting position providing a range of daily work experiences.

The Medical office Administrator works collaboratively with the administrative team and the clinical team (doctors, nurse practitioners, nurses, laser technicians and assistants) and reports to the Executive Administrator and the Medical Director. In this role, you will support up to 7 clinicians and manage a daily schedule of 50+ appointments, while simultaneously handling new booking requests via phone, email, and our online platform as well as other tasks. Working familiarity with MS Office (Office, Word, Excel) and Microsoft Teams is required in this role.

Role Description

Skillful at managing and optimizing a scheduling grid
Coordinating consultation appointments with maximum booking efficiency
Replying to emails and voicemail and maintaining timely correspondence with a consistent voice
Answering multiple phone lines in a high call volume clinic
Scheduling patient appointments via telephone, email and web portal
Educating clients about all products and services both on the phone, via email and in person and providing consultation regarding products where appropriate
Reviewing client appointments and being aware which clients will require use of tablet for consents/ photos/ medical directives
Welcoming patients with a smile and positive attitude
High level of skill in MS Office
Ensuring intake forms are completed and data is entered into the EMR
Ensuring consents are up to date and accurate in the EMR
Scheduling/rescheduling and confirming patient appointments in MDware
Directing patients within the clinic
Providing clinical photography using VISIA photo analysis once trained
Cashing out clients for services and retail purchases using POS system and manual cash till
Managing day’s receipts and filing of same
Managing insured services and related documentation
Assisting in online order fulfillment
Opening and closing procedures
Ensuring service and retail commissions are logged appropriately
Relaying messages for clinical and managerial staff
Managing fax and emails, scanning and shredding documents
Assisting the Executive Administrator with inventory control
Work collaboratively with the social media/brand manager
Light housekeeping and assisting with laundry
Maintaining public health standards of medical office cleanliness in reception, waiting room and common areas
General tidying and removing boxboard to the bin out back at the end of the day or as required
Maintaining retail store shelves; receiving and unpacking deliveries; logging purchase order fulfillment
Cleaning and preparing tablets and providing to clinical staff when needed
Advising clinical staff and /or admin that clients are in rooms (use of Teams)
Indicate in CRM (MDware) client arrival confirmation and monitoring clinician awareness of arrivals
Application/ removal of numbing cream if requested by clinical or admin staff
Setting up clients pre and post treatment in massage chair room/ running chiller
Checking in on clients post treatment
Assisting laser technicians with smoke evacuator if needed
Assisting nurses in sclerotherapy as needed

**Full List of duties to be provided to successful candidates**

Personal Characteristics

Enjoys medical administration and seeks a career in same
Extremely comfortable with answering telephones and working with people; excellent telephone etiquette
Not easily flustered; resilient and self-confident
Flexibility and adaptability in a fast-paced office environment
Warm and friendly, confident, and enthusiastic
Exceptional interpersonal and communication skills (English written and oral)
Enjoys team environment but able to work independently with ease
Reliable, punctual, exudes professionalism
Exceptional multi-tasking and problem solving skills
Interested in medical aesthetics and is keen to learn more
Open-minded, innovative and shows initiative
Learns quickly

Qualifications:

Undergraduate university degree and/or college degree in healthcare office administration
Prior reception experience working in a medical office or a medspa strongly preferred
Experience working in a retail environment (especial personal services industry) highly recommended
Strong problem-solving skills and willingness to work independently and within a team
Proficiency with CRMs (Client Relationship Management Software) and EMRs (electronic medical record)
Competency with MS Office (Outlook, Word, Excel, PowerPoint)
High level of English language fluency (written and oral)
Background or significant familiarity with medical aesthetics an asset (neurotoxins, fillers, lasers, skin care etc.)

Compensation: Monetary & non-monetary:

Base rate $20.00/hr plus a share of product sale commissions based on hours worked typically equivalent to an additional $3-4/hr (after 3 month probation); end of year bonus
Annual budget of free clinic services
Access to significant staff discounts on products and services
2 paid sick days per year
Company social events & team-building events
Workplace uniforms provided by the Company
Opportunity for additional hours when cross-covering admin vacation or sick days
Work Environment: 3000sq ft beautiful, sunny, modern clinic over 2 floors in heritage building; free staff parking on-site
Staff lounge, lunch room and kitchen, staff lockers, deck

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: No less than 20.0 per week

Benefits:

Company events
On-site parking

Application question(s):

How many years of experience do you have in medical office administration?
Do you have any specific education or training in medical office administration?
If you were hired, what date would you be available to start work?
Are you comfortable answering the phone and placing calls to clients?
Are you available to work Tuesday, Wednesday and Saturdays?

Location:

Guelph, ON N1H 3W8 (preferred)

Work Location: In person

Quick apply

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