Halifax Ns Service coordinator Jobs – 279 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Project management
- Profit sharing
- Dental care
Quick apply
3d
H.V.A.C General Manager
Trinity Energy Group —Dartmouth, NS
- $85,000–$100,000 a year
- Full-time
- Project management
- Construction experience
- In-person
- Dental care
Quick apply
10d
Inside Sales Coordinator
MacArtney Canada Ltd. —Dartmouth, NS
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
10d
Sales - Door to Door / Lead Based
ScotiaHVAC —Halifax, NS
- $80,000 a year
- 8 hour shift
- Sales
- Customer service
- English
- Dental care
Quick apply
Infection Prevention, Control and Clinical Resource Manager
GEM Health Care Group —Halifax, NS
- Full-time
- Nursing
- Bachelor's
- Travel
- Disability insurance
- Dental care
Quick apply
Yard Coordinator
Brunswick Lift Rentals —Dartmouth, NS
- $19–$24 an hour
- Overtime
- Microsoft Word
- Bachelor's
- In-person
- Designated paid holidays
- Disability insurance
Quick apply
Community Housing Manager
The Housing Trust of Nova Scotia —Halifax, NS
- From $68,000 a year
- Full-time
- Customer service
- Microsoft Office
- Travel
- Dental care
Quick apply
Production Coordinator
VillageWorks Content Co. —Halifax, NS
- $41,000–$75,000 a year
- Full-time
- Organizational skills
- In-person
- Leadership
- Mileage reimbursement
- Paid time off
Quick apply
2d
Real Estate Analyst/Coordinator
J.D Irving, Limited (Real Estate Division) —Dartmouth, NS
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
Quick apply
Staffing Support Coordinator
Shift Human Services Consulting —Halifax, NS
- $30 an hour
- On call
- Microsoft Office
- Administrative experience
- Data entry
- Dental care
Quick apply
Exhibitor Services Coordinator
Global Conventions Services —Halifax, NS
- $40,000–$46,000 a year
- Weekends as needed
- Hospitality
- Customer service
- ERP systems
- Mileage reimbursement
- Disability insurance
Quick apply
11d
ROJECT ENGINEER | CONSTRUCTION COORDINATOR
SWEB Development LP —Halifax, NS
- Full-time
- Hybrid work
- AutoCAD
- Civil engineering
- Analysis skills
- Mileage reimbursement
- Dental care
Quick apply
9d
Inventory & Warehouse Coordinator
Mackay Marine —Dartmouth, NS
- $21–$25 an hour
- Overtime
- English
- Forklift
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
10d
Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- $23–$25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Relief Pharmacist
Walmart Canada —Dartmouth, NS
- $55–$65 an hour
- Full-time
- Medication administration
- Sales
- Patient care
- Store discount
- Profit sharing
Quick apply
1d
Medical Administrative Coordinator
ANSR Clinics —Bedford, NS
- $50,000–$60,000 a year
- Full-time
- Medical office experience
- QuickBooks
- Organizational skills
- Dental care
- Paid time off
Quick apply
14d
Product Coordinator - Bilingual - Remote
Accomsure Ltd. —Nova Scotia
- Full-time
- Remote
- Bilingual
- English
- Microsoft Office
- Dental care
- Paid time off
Lead Hand
ALLMAR INC. —Dartmouth, NS
- $20.50–$22.50 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Forklift
Quick apply
Health & Safety Coordinator
Forage FTE —Halifax, NS
- Full-time
- In-person
Quick apply
7d
Patient Care Coordinator
The Breath Factory / The Foot Care Factory —Dartmouth, NS
- $19.71 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
- Store discount
- Disability insurance
Quick apply
8d

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$65,000–$80,000 a year
3 days ago

Qualifications

Microsoft Office
Administrative experience
Project management
Organizational skills
Office management
Microsoft Outlook Calendar
Communication skills

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Work Location: In person

Quick apply

Refine Your Search

service coordinator jobs in halifax ns

Office Manager

H.V.A.C General Manager

Inside Sales Coordinator

Sales - Door to Door / Lead Based

Infection Prevention, Control and Clinical Resource Manager

Yard Coordinator

Community Housing Manager

Production Coordinator

Real Estate Analyst/Coordinator

Staffing Support Coordinator

Exhibitor Services Coordinator

ROJECT ENGINEER | CONSTRUCTION COORDINATOR

Inventory & Warehouse Coordinator

Office Administrator

Relief Pharmacist

Medical Administrative Coordinator

Product Coordinator - Bilingual - Remote

Lead Hand

Health & Safety Coordinator

Patient Care Coordinator

I want to receive the latest job alerts for service coordinator in halifax ns

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