Kingston, On & personal assistants Jobs – 5 Openings This Week

Admin Assist - Critical Care (104011)
Kingston Health Sciences Centre —Kingston, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
8d
Executive Personal Assistant to CEO
J&K Mental Health —Kingston, ON
- $20–$25 an hour
- Weekends as needed
- Childcare
- English
- Travel
- Flexible schedule
Quick apply
1d
Administrative Assistant
Queen's University —Kingston, ON
- $54,799–$66,829 a year
- Weekends as needed
- Hybrid work
- Administrative experience
- Bachelor's

More jobs to discover

Find similar jobs that you might be interested in.

Executive Personal Assistant to CEO
J&K Mental Health —Kingston, ON
First-aid training, additional languages and knowledge of safeguarding or data protection. Manage the CEO's personal appointments, correspondence, purchases,…
$20–$25 an hour
Quick apply
1d

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Executive Secretary
Westfield Secondary School —Toronto, ON
The Executive Secretary will provide administrative support to the senior management team, ensuring smooth and efficient day-to-day operations of the school’s…
$19.25 an hour
Quick apply
9d
Executive Assistant Office of the CEO
Confidential —Markham, ON
In coordination with other administrative team members, liaise with philanthropies, support execution of office events, social committee planning and other…
$90,000–$115,000 a year
Quick apply
6d

Show more jobs in cities nearby

I want to receive the latest job alerts for & personal assistants in kingston, on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

& personal assistants jobs near kingston, on

Administrative Assistant jobs in Kingston, ON

Critical Care Technician jobs in Winnipeg, MB

Ymca Child Care jobs in Winnipeg, MB

Director Of Care jobs in British Columbia

Cable Technician jobs in Alberta

Health Care Aide jobs in Brampton, ON

Critical Care Technician jobs in Toronto, ON

Personal Trainer jobs in London, ON

Personal Assistant To Ceo jobs in Toronto, ON

Personal Assistant To Ceo jobs in Montréal, QC

Personal Assistant jobs in Ottawa, ON

Personal Assistant To Ceo jobs in North York, ON

Personal Assistant To Ceo jobs in Remote

Administrative Assistant jobs in Newmarket, ON

Administrative Assistant jobs in Nepean, ON

Pharmacy Assistant jobs in Barrie, ON

Administrative Assistant jobs in Penticton, BC

Administrative jobs in North Bay, ON

Therapeutic Assistant, Behavioural Therapy jobs in Edmonton, AB

Administrative Assistant jobs in Concordia University (loyola Campus), QC

Admin Assist - Critical Care (104011)

Kingston Health Sciences Centre -
Kingston, ON

Apply Now

Job details

Full-time
8 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
SAP
Microsoft Office
Databases
Administrative experience
Organizational skills
College diploma
Business
Communication skills

Full job description

Title: Administrative Assistant

Department: Critical Care

Hours of Work: Full-Time Position, Days

Salary: Class 02: $60,127. 08 - $72.152.93

Union: Non-Union

Location: Kingston General Hospital Site

PRIMARY FUNCTION

The Administrative Assistant provides high level administration support by managing office operations. Provides confidential, administrative support to the Program Operational Director and other staff within the portfolio, with minimal direction by resolving administrative requests and/or issues while ensuring appropriate administrative policies are followed. Assumed within this role, the incumbent handles highly confidential information on a daily basis including document records management, preparation of correspondence and presentation, processing invoices and requisitions, preparing meeting agendas and producing meeting minutes, all while actively promoting and support patient and family-centered engagement and care.

RESPONSIBILITIES & DUTIES INCLUDE:

Manage confidential People Services information, i.e. new hires, change forms, terminations, etc. using SAP
Work confidentially and collaboratively with directors and managers, i.e. participation in creating job descriptions, postings for staff
Maintain records for program; using shared drive for all users; record-keeping for program wide grievances
Manage Director’s calendar, meetings, program council and committees
Order office supplies (Grand and Toy and external vendors) and equipment /office furniture, electronic purchases for the programs.
Create/obtain approvals and submitting stat caps, UHKF, travel reimbursement.
Manage minor capital and true capital requests (which includes obtaining price quotes, identifying, and completing entries in the shared capital file), completing cost pressure and variance reports.
Use of specific software i.e. MS Office, Power Point, SAP, Capital Req. site, PCS, Excel.
Create reports, graphs, excel spreadsheets as needed
Manage Teams shared folders
Manage Position control sheets for managers and POD; all People services paperwork.
Prepare materials and take minutes at committee meetings
Monitor, updates, and revises Critical websites as per direction

NOTE - The above duties are representative but are not to be construed as all-inclusive.

BASIC QUALIFICATIONS:

College Diploma in Business Administration or equivalent education and experience
Minimum 3 years’ administrative experience in the health care field
Experience with database applications preferred
Experience of Continual Quality Improvement practices preferred
Strong knowledge of Microsoft Office as well as SAP, PCS, Career Hub and Kronos systems with regard to People Services, Finance and reimbursements
Minimum of 55 w.p.m.
Above average written and verbal communication skills, including good grammar, composition and spelling
Strong organizational skills with the ability to work under pressure and meet deadlines is essential
Excellent interpersonal skills with ability to communicate effectively, courteously and tactfully with all types of people

Proven ability to attend work regularly.
Satisfactory criminal reference check and vulnerable sector search required

PHYSICAL REQUIREMENTS:

The applicant must be able to meet the physical demands of this position.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

Unless specifically stated, all job postings are for existing positions at KHSC. KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.

We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.

Apply Now

Refine Your Search

& personal assistants jobs in kingston, on

Admin Assist - Critical Care (104011)

Executive Personal Assistant to CEO

Administrative Assistant

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alerts for & personal assistants in kingston, on

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected