Kingston, On Records coordinator Jobs – 44 Openings This Week

Project Coordinator
Gordon Barr Ltd —Kingston, ON
- $53,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Vision care
Quick apply
7d
Technical Sales Consultant
Anchor Concrete Products —Kingston, ON
- $45,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Civil engineering
- Disability insurance
- Dental care
Quick apply
7d
Foster Parent
Bayfield Treatment Centres —Ontario
- $27,740–$29,200 a year
- Full-time
- CPR Certification
- Working with children
- First Aid Certification
Quick apply
RAI Coordinator (Deseronto)
MBQ LTC Home —Ontario
- $62,000–$79,000 a year
- Full-time
- English
- Communication skills
- Dental care
Quick apply
RAI Coordinator (Orillia)
Arcavia (Orillia) LTC LP —Ontario
- $62,000–$79,000 a year
- Full-time
- English
- Communication skills
- Dental care
Quick apply
Facilitator/Coordinator Paramedic Program
Lakeridge Health —Ontario
- $62.16–$66.43 an hour
- 8 hour shift
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
OR Data/Booking Clerk - Operating Room (103867)
Kingston Health Sciences Centre —Kingston, ON
- $26.62–$29.49 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
14d
Clinic Clerk
Queen's University —Kingston, ON
- $48,325–$58,930 a year
- Rotating shift
- English
- Administrative experience
- Medical terminology
7d
Client Service Coordinator
Bayshore HealthCare —Kingston, ON
- $20–$23 an hour
- Weekends as needed
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
9h
Logistics Coordinator
ALSTOM —Kingston, ON
- $65,000–$90,000 a year
- Full-time
- Engineering
- Microsoft Office
- Bachelor's
Res. Data Coordinator - Cancer Clin. Res (103044)
Kingston Health Sciences Centre —Kingston, ON
- $29.56–$32.76 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Client Care Coordinator
Align Orthotics —Kingston, ON
- $22–$24 an hour
- Full-time
- Customer service
- Microsoft Office
- Bachelor's
Quick apply
Research Coordinator
Queen's University —Kingston, ON
- Laboratory experience
- Databases
- Administrative experience
6h
Tissue Bank Assistant
Queen's University —Kingston, ON
- $48,325–$58,930 a year
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Office
4h
Health Info/Coding Specialist - HIS (103010)
Kingston Health Sciences Centre —Kingston, ON
- $33.23–$36.49 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Program Coordinator, Heritage
City of Kingston —Kingston, ON
- Full-time
- Customer service
- Research
- Communication skills
Quick apply
7d
Patient Care Coordinator
St. Lawrence Optometry —Kingston, ON
- Full-time
- Customer service
- Medical office experience
- Front desk
- Disability insurance
- Dental care
Case Coordinator, SMILE Program - Full-time
VON Canada (Ontario) —Kingston, ON
- $27.13–$28.83 an hour
- Weekends as needed
- Hybrid work
- Windows
- Microsoft Office
- Analysis skills
Program and Lab Coordinator
Queen's University —Kingston, ON
- $62,142–$75,772 a year
- Monday to Friday
- Research
- Microsoft Office
- Databases
7d
Accessibility and Wayfinding Coordinator
Queen's University —Kingston, ON
- $62,142–$75,772 a year
- Monday to Friday
- Administrative experience
- Bachelor's
4d

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records coordinator jobs near kingston, on

Project Coordinator

Gordon Barr Ltd
Kingston, ON

Quick apply

Job details

Full-time
$53,000–$65,000 a year
7 days ago

Qualifications

Microsoft Word
Bluebeam
Microsoft Excel
Microsoft Outlook
Engineering
Post-secondary education
Filing
Construction management software
English
Microsoft Office
Project management
Organizational skills
SharePoint
Construction experience
Document management
Communication skills
Time management

Full job description

About Gordon Barr Ltd.

For over 76 years, Gordon Barr Ltd. has been a trusted leader in heavy civil construction, underground infrastructure, site servicing, and municipal projects throughout Eastern Ontario. Our reputation has been built on quality workmanship, integrity, and long-standing relationships with our clients and partners.

As our company continues to grow, we are looking for an organized, motivated, and detail-oriented Project Coordinator to join our project management team.

This position is ideal for someone looking to build a long-term career in construction project management while gaining experience on a variety of civil infrastructure projects.

Position Summary

Reporting directly to the Project Managers, the Project Coordinator plays a key role in supporting the planning, administration, and successful delivery of multiple construction projects. You will work closely with Project Managers, Site Supervisors, Estimators, subcontractors, suppliers, and clients to ensure projects remain organized, properly documented, and on schedule.

The successful candidate will possess exceptional organizational skills, strong communication abilities, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Coordinate daily project administration activities from project start-up through close-out.
Prepare and distribute meeting agendas and minutes.
Maintain project schedules, action item lists, and follow-up tasks.
Track Requests for Information (RFIs), Submittals, Shop Drawings, Site Instructions, Change Orders, Purchase Orders, and Contract Documents.
Coordinate project documentation between owners, consultants, subcontractors, suppliers, and internal staff.
Assist with tender preparation, contract administration, and procurement activities.
Process subcontractor invoices and monitor purchase orders.
Assist Project Managers with cost tracking, project reporting, and progress documentation.
Coordinate permits, inspections, testing reports, and project close-out documentation.
Support field staff by ensuring current drawings and project documents are available.

Document & File Management

Accurate document control is critical to the success of every construction project. The Project Coordinator will be responsible for maintaining complete, organized, and up-to-date project files using the company's standardized filing systems.

Responsibilities include:

Maintaining electronic and paper project files using company standards.
Ensuring all project documents are properly named, filed, and version controlled.
Tracking revisions to drawings and specifications.
Maintaining current project correspondence and records.
Managing digital document storage using SharePoint and other project management software.
Ensuring project records are easily accessible for project teams, audits, and future reference.
Assisting in the continuous improvement of company document management processes.

Strong file management skills, attention to detail, and the ability to maintain organized project records are essential for success in this role.

Qualifications

Minimum 3 years of experience as a Project Coordinator or in a construction administration role.
Post-secondary education in Civil Engineering Technology, Construction Engineering Technology, Construction Management, or a related field is considered an asset.
Ability to read and interpret construction drawings and specifications.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
High level of accuracy and attention to detail.
Ability to prioritize multiple projects and deadlines.
Proficiency with Microsoft Office (Word, Excel, Outlook).
Experience with SharePoint, Bluebeam Revu, Buildertrend, HeavyJob, or similar construction management software is considered an asset.
Knowledge of heavy civil construction and municipal infrastructure projects is preferred.

What We're Looking For

The ideal candidate is someone who:

Thrives in a fast-paced construction environment.
Takes pride in producing accurate and organized work.
Is proactive and enjoys solving problems.
Communicates professionally with project teams and clients.
Can manage multiple priorities while meeting deadlines.
Understands that well-organized documentation is essential to successful project delivery.

What We Offer

Competitive salary based on experience.
Comprehensive health and dental benefits.
Life insurance.
Company events.
Casual dress.
On-site parking.
Opportunities for professional development and career advancement.
A collaborative and supportive team environment.
The opportunity to work with one of Eastern Ontario's most respected civil construction companies.

Pay: $53,000.00-$65,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Extended health care
Life insurance
On-site parking
Vision care

Ability to commute/relocate:

Kingston, ON: reliably commute or plan to relocate before starting work (required)

Language:

English (required)

Work Location: In person

Quick apply

Refine Your Search

records coordinator jobs in kingston, on

Project Coordinator

Technical Sales Consultant

Foster Parent

RAI Coordinator (Deseronto)

RAI Coordinator (Orillia)

Facilitator/Coordinator Paramedic Program

OR Data/Booking Clerk - Operating Room (103867)

Clinic Clerk

Client Service Coordinator

Logistics Coordinator

Res. Data Coordinator - Cancer Clin. Res (103044)

Client Care Coordinator

Research Coordinator

Tissue Bank Assistant

Health Info/Coding Specialist - HIS (103010)

Program Coordinator, Heritage

Patient Care Coordinator

Case Coordinator, SMILE Program - Full-time

Program and Lab Coordinator

Accessibility and Wayfinding Coordinator

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