kingston on administrator Jobs – 23 Openings This Week

Property Administrator
Confidential —Kingston, ON
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
Office Administrator
Baldwin Brothers —Kingston, ON
- From $25 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
4h
Accounts Receivable Administrator - Vaughan ON
Combined Metal Industries —Ontario
- $50,000–$65,000 a year
- Full-time
- Microsoft Excel
- Customer service
- English
Quick apply
13d
Receptionist/Administrator
SurNet Insurance Group Kingston —Kingston, ON
- $48,000 a year
- Temporary
- Google Suite
- Databases
- Administrative experience
Quick apply
3d
Human Resources Administrator
Cancoil Thermal Corporation —Kingston, ON
- $25.48 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Forklift
Quick apply
1d
Administrator
BELFOR CANADA INC. —Kingston, ON
- $50,000 a year
- Full-time
- Google Suite
- Customer service
- Microsoft Office
- Dental care
- Employee assistance program
Quick apply
5d
Office Administrator
Dillon Consulting Limited —Kingston, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
2d
Office Administration
Root Nurture Grow Counselling —Kingston, ON
- $20–$23 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
- Flexible schedule
Quick apply
Site Administrator
MetCap Living Management Inc —Kingston, ON
- $50,000 a year
- Full-time
- Microsoft Excel
- Customer service
- English
Quick apply
Security Control Administrator
Ministry of Health —Kingston, ON
- $26.92–$31.31 an hour
- Temporary
- Bilingual
- Customer service
- English
7d
Senior Administrator, Philanthropic Services
Royal Bank of Canada —Kingston, ON
- Full-time
- Organizational skills
Full Time Dental Assistant/ Front Desk Administrator
Smile Again Denture Clinic —Kingston, ON
- $20–$25 an hour
- Full-time
- Microsoft Word
- Organizational skills
- In-person
Quick apply
14d
Academic Compensation Specialist
Queen's University —Kingston, ON
- $78,796–$97,774 a year
- Monday to Friday
- Hybrid work
- Word processing
- Writing skills
- Research
6d

More jobs to discover

Find similar jobs that you might be interested in.

Administrative Assistant/Accounting Clerk
Emmons and Mitchell Construction Ltd. —Kingston, ON
Maintain vehicle logs and maintenance records, licence plate renewals, safety & insurances. They have a strong understanding and knowledge of accounting and…
$26.50–$32.00 an hour
Quick apply
Asst Front Office Manager
Holiday Inn Kingston —Kingston, ON
Ensures hotel is in compliance with all federal, provincial and local laws, including health and safety, ESA and human rights. Fulfills Manager on Duty shifts.
$46,000–$48,000 a year
Quick apply

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Housing Administrator
Pro Edge Management Inc. —Oshawa, ON
Candidates must live and be authorized to work in Canada and have a valid driver’s licence. Knowledge and experience of LTB proceedings as it relates to the…
From $42,000 a year
Quick apply
5d
Order Management Administrator - FD
AppleOne —Bowmanville, ON
Process customer orders, including order entry, order acknowledgments, follow-up, and ongoing order tracking. The Order Management Administrator will play a key…
$60,000–$64,000 a year
Quick apply
6d

Show more jobs in cities nearby

I want to receive the latest job alerts for administrator in kingston on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrator jobs near kingston on

Office Administrator jobs in Kingston, ON

Receptionist jobs in Kingston, ON

Dental Receptionist jobs in Kingston, ON

Accounts Receivable Clerk jobs in Ontario

Site Administrator jobs in Kingston, ON

Office Administrator jobs in Vancouver, Bc

Office Administrator jobs in Saskatoon, Sk

Office Administrator jobs in St. Albert, Ab

Office Administrator jobs in Cambridge, On

Office Administrator jobs in Conception Bay South, Nl

Part Time Administrator jobs in Calgary, Ab

Office Administrator jobs in Oshawa, On

Remote Office jobs in Toronto, On

Medical Office Administration jobs in Nova Scotia

Office Administrator jobs in Essex, On

Office jobs in Kitchener Waterloo, On

Office Administrator jobs in Owen Sound, On

Office Manager jobs in St. John's, Nl

Office Administrator jobs in Brampton, On

Office Administrator jobs in Scarborough, On

Property Administrator

Confidential
Kingston, ON

Quick apply

Job details

Permanent | Full-time
$20–$25 an hour
6 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Yardi
Post-secondary education
Microsoft Office
Business
Communication skills
Property management
Driving Licence

Full job description

About Us

We are a privately held organization headquartered in Kingston, Ontario, with a diverse portfolio spanning residential and commercial real estate development, property management, and luxury hospitality. Our properties reflect a commitment to quality, design, and the guest and resident experience. We are a tight, entrepreneurial team that moves quickly and takes pride in the calibre of work we put into the world.

The Opportunity

We are looking for a sharp, organized Property Administrator to support the day-to-day operations of our growing property portfolio. Working out of our Kingston office, you will be the administrative engine behind our residential and commercial properties — keeping records clean in Yardi, supporting rent and lease processes, responding to tenant inquiries with professionalism, and coordinating with our Building Managers and on-site teams.

This is a role for someone who likes order, takes pride in accuracy, and is curious about how technology — including modern AI tools — can make administrative work faster and better. You don’t need to be a power user on day one, but you should be comfortable using tools like Microsoft Copilot, ChatGPT, or Claude to draft correspondence, summarize documents, and streamline routine tasks, and excited to grow that skill set as the group continues to modernize.

Key Responsibilities

Rent Collection & Arrears Management

Oversee rent collection and arrears across assigned properties. Prepare and distribute rent notices, record payments in Yardi, and serve legal notices related to non-payment under the Residential Tenancies Act (RTA).

Yardi Database Administration

Maintain accurate and current tenant and property records within the Yardi Voyager system. Ensure data integrity across move-ins, move-outs, transfers, and lease changes.

Annual Rent Review

Coordinate the annual rent review process by issuing, receiving, and processing documentation to ensure timely and precise rent updates in line with applicable legislation and company policy.

Lease Administration

Handle tenant onboarding including move-in coordination, complete lease documentation, ensure compliance with legal and company policies, and input lease data accurately into Yardi.

Tenant Relations & Customer Service

Respond promptly and professionally to tenant inquiries, maintaining high levels of tenant satisfaction and fostering a positive living environment. Support community management activities including facility room bookings and community programming.

Tenant File Management

Manage administrative tasks such as parking registrations, transfer applications, mailouts, and file maintenance, ensuring tenant records are organized, complete, and easy to retrieve.

Software, Systems & AI-Assisted Workflow

Use Yardi and other internal systems to manage property data, generate reports, and support operational tasks. Apply AI tools (e.g., Microsoft Copilot, ChatGPT, Claude) where appropriate to draft tenant correspondence, summarize documentation, organize information, and reduce administrative time on routine work — always with sound judgment around accuracy, privacy, and confidentiality.

Reporting

Prepare and submit daily, weekly, and monthly reports for management review, including arrears, occupancy, and operational updates.

Coordination & General Administrative Support

Liaise with cleaning and maintenance staff and coordinate with Building Managers on site-level needs. Perform other duties consistent with the role, as assigned by the Property Manager or General Manager.

Who You Are

Organized. You keep records clean, follow processes consistently, and notice when something doesn’t add up.
Service-minded. You communicate with tenants professionally and warmly, even when the conversation is difficult.
Curious about AI. You have used AI tools personally or at work — or you are genuinely interested in learning how they can make your work better. You see them as a way to do more, not a threat.
Self-directed. You manage your own workload, prioritize sensibly, and follow through without close oversight.
Detail-oriented. Your files are accurate, your data entry is reliable, and your work holds up under review.
Collaborative. You work well alongside Building Managers, Property Managers, and on-site teams — and you ask when you’re unsure.
Discreet. You handle confidential tenant and company information with appropriate care.

Qualifications

Post-secondary education in Business Administration or a related field preferred.
3–5 years of experience in property management is an asset.
Proficient in Microsoft Office (Excel, Word, Outlook).
Experience with Yardi Voyager or similar property management software is preferred.
Working familiarity with AI tools (e.g., Microsoft Copilot, ChatGPT, Claude) — or a clear willingness to learn and apply them on the job.
Working knowledge of the Residential Tenancies Act (RTA) is an asset.
Strong organizational, communication, and problem-solving skills.
Detail-oriented with a high degree of accuracy.
Ability to manage multiple priorities and work both independently and collaboratively.

Reporting & Working Environment

This role reports to the Property Manager and General Manager. The position is based in our Kingston office, supporting properties across our portfolio. Occasional site visits to our residential and commercial properties may be required.

Pay: $20.00-$25.00 per hour

Benefits:

Company events
On-site gym
On-site parking

Application question(s):

Do you have a valid driver's license?
Do you have a personal vehicle?
What is your preferred wage for this position?
Are you familiar with the Residential Tenancies Act (RTA)?

Experience:

Property management: 4 years (required)
Yardi Voyager or similar property management software : 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrator jobs in kingston on

Property Administrator

Office Administrator

Accounts Receivable Administrator - Vaughan ON

Receptionist/Administrator

Human Resources Administrator

Administrator

Office Administrator

Office Administration

Site Administrator

Security Control Administrator

Senior Administrator, Philanthropic Services

Full Time Dental Assistant/ Front Desk Administrator

Academic Compensation Specialist

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alerts for administrator in kingston on

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected