kitchener on payroll assistant Jobs – 12 Openings This Week

Office & Payroll Administrator
Robert Half —Waterloo, ON
- $60,000–$72,000 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
Assistant Controller
F. H. Black & Company CPA Inc. —Waterloo, ON
- Full-time
- Microsoft Office
- QuickBooks
- In-person
Quick apply
9d
Human Resources (HR) Administration (Admin) Assistant
COMMUNITY LIVING GUELPH WELLINGTON —Guelph, ON
- $55,370 a year
- Administrative experience
- Human resources
- Organizational skills
- Dental care
- Paid time off
Quick apply
14d
Office Administrator
Apex Occupational Health Solutions Inc. —Kitchener, ON
- $21–$25 an hour
- Full-time
- CRM software
- Accounting
- Data entry
Quick apply
Research Financial Assistant
University of Waterloo —Waterloo, ON
- $61,954.88–$77,443.60 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
1d
Bookkeeper/Administrative Assistant
essential image —Kitchener, ON
- $22–$25 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's
- Flexible schedule
Quick apply
4d
Administrative Assistant
University of Guelph —Guelph, ON
- Part-time
- Microsoft Office
- Administrative experience
- Time management
14h
Accounting Coordinator & Office Assistant
Art's Auto Electric —St. Jacobs, ON
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant
HRG Canada TRS LP. —Cambridge, ON
- $17.60–$19.00 an hour
- Part-time
- Microsoft Word
- CPR Certification
- Customer service
Quick apply

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Office & Payroll Administrator
Robert Half —Waterloo, ON
Reconcile monthly credit card statements, complete account coding, and perform additional data entry and accounting support tasks as required.
$60,000–$72,000 a year
Quick apply
Office Administrator
Coffey Plumbing, a div. of KTS Plumbing & Heating LTD. —Arthur, ON
Office Management — phones, email, scheduling, filing, correspondence. Assisting with advertising, social media updates, and promotional activities.
From $25 an hour
Quick apply
2d

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Accounting Assistant
Premier Brands Canada Ltd. —Pickering, ON
The ideal candidate will assist in managing our financial transactions, preparing financial reports, and ensuring compliance with accounting regulations.
$45,000–$50,000 a year
Quick apply
Assistant Controller - Contract
The Mason Group - Strategic Search Partners —King City, ON
CPA designation or someone in the program. Support payroll processing and related reporting. Assist with budgeting, forecasting, and variance analysis.
$100,000–$110,000 a year
Quick apply
5d

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Office & Payroll Administrator

Robert Half -
Waterloo, ON

Quick apply

Job details

Permanent
$60,000–$72,000 a year

Qualifications

Microsoft Word
French
Accounts receivable
Microsoft Excel
Accounting software
Administrative experience
Accounting
Data entry
Payroll
AI
Time & attendance systems
Communication skills
Office experience

Full job description

We are looking for an Office & Payroll Administrator to support daily operations in Waterloo, Ontario while helping maintain accurate payroll, accounting, and administrative processes. This position blends front-line office coordination with payroll and financial support, making it ideal for someone who is organized, detail-focused, and comfortable managing a range of responsibilities. The successful candidate will contribute to a well-run workplace by providing dependable administrative service, handling confidential information with care, and supporting leaders and staff across the business.

Responsibilities :

Oversee day-to-day office operations, including coordinating supplies, service providers, courier activity, and facility-related needs to keep the workplace running smoothly.
Maintain shared office spaces such as meeting rooms, kitchen areas, and common rooms so they remain clean, stocked, and ready for use.
Administer office security-related tasks and respond to occasional after-hours notifications when required.
Support internal meetings, staff lunches, trade show preparation, and client gifting initiatives by organizing logistics and completing related administrative work.
Provide direct administrative assistance to senior leadership, including the President and Vice-President, as needed.
Review employee time records, apply overtime rules accurately, and prepare bi-weekly payroll submissions for approximately 25 to 35 employees through the appropriate systems and service provider.
Assist with employee onboarding activities and provide recruitment support when hiring needs arise.
Prepare client invoices from supporting documentation through entry, review, posting, and distribution, while also monitoring accounts receivable activities.
Reconcile monthly credit card statements, complete account coding, and perform additional data entry and accounting support tasks as required.
Minimum 2 years of experience in office administration, payroll, accounting support, or a related clerical role.
Demonstrated ability to manage multiple tasks independently while maintaining strong organization and follow-through.
High level of accuracy when working with payroll, invoices, reconciliations, and other financial records.
Proficiency with Microsoft Excel and Word, along with the ability to learn new software and administrative systems quickly.
Proficiency with time and attendance, payroll and accounting software.
Practical experience with billing, accounts receivable, data entry, invoice processing, and account reconciliation.
Strong communication skills, sound judgment, and discretion when handling confidential employee and company information.
Positive, adaptable, and service-oriented approach with a willingness to support both routine office needs and broader operational priorities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .

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Office & Payroll Administrator

Assistant Controller

Human Resources (HR) Administration (Admin) Assistant

Office Administrator

Research Financial Assistant

Bookkeeper/Administrative Assistant

Administrative Assistant

Accounting Coordinator & Office Assistant

Administrative Assistant

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