Maple On Legal receptionist Jobs – 22 Openings This Week

Executive Assistant to Managing Director
Ramachandran Law Holding Corporation —Scarborough, ON
- $45,000–$55,000 a year
- Full-time
- Google Suite
- Research
- Driving
- Mileage reimbursement
- Paid time off
Quick apply
3d
Legal Assistant/Secretary
Trotta Law —Vaughan, ON
- From $34,320 a year
- Full-time
- Writing skills
- Research
- Administrative experience
Quick apply
Legal Administrative Assistant
S & E Services Limited Partnership —Toronto, ON
- $50,000–$60,000 a year
- Hybrid work
- Microsoft Outlook
- Administrative experience
- Communication skills
1d
Executive Assistant Strategy (Permanent)
Law Society Of Ontario —Toronto, ON
- $63,110–$74,945 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
Quick apply
Executive Assistant
ME Law PC —Toronto, ON
- $65,000–$85,000 a year
- Research
- Data entry
- Communication skills
Quick apply
Receptionist/Legal Assistant
H Law Professional Corporation —Markham, ON
- $45,000–$60,000 a year
- Full-time
- English
- Microsoft Office
- Data entry
- Dental care
- Vision care
Quick apply
2d
Legal Administrative Assistant
McCarthy Tétrault LLP —Toronto, ON
- $58,000–$72,000 a year
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Paid time off
Legal Receptionist
Gosai Law —Toronto, ON
- From $45,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Front desk
- Dental care
- Vision care
Quick apply
9d
Legal Administrative Assistant - Real Estate and Lending
Gowling WLG —Toronto, ON
- $61,000–$79,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Executive Assistant
ME Law —Toronto, ON
- $65,000–$85,000 a year
- Full-time
- Research
- Data entry
- Communication skills
Legal Receptionist
Hung and Hwang LLP —Markham, ON
- From $38,000 a year
- Overtime
- English
- Microsoft Office
- Front desk
- Paid time off
Quick apply
Law Clerk / Reception
DBS LLP —Brampton, ON
- $40,000–$45,000 a year
- Full-time
- Microsoft Outlook
- Organizational skills
- Front desk
Quick apply
Legal Administrative Assistant
Fasken —Toronto, ON
- $50,000–$55,000 a year
- Overtime
- Hybrid work
- English
- Administrative experience
Quick apply
Legal Administrative Assistant
WEL Partners —Toronto, ON
- $48,500–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- English
Quick apply
4d
Legal Administrative Assistant - Litigation
Gowling WLG —Toronto, ON
- $52,000–$69,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Legal Administrative Assistant - Commercial Litigation
Gowling WLG —Toronto, ON
- $61,000–$79,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Accounting
- Contracts
- Dental care
7d
Legal Administrative Assistant - Trademark
Gowling WLG —Toronto, ON
- $68,000–$79,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
Office Secretary
Bilink Legal Solution Inc —Markham, ON
- $17.80–$22.00 an hour
- Full-time
- Writing skills
- English
- Administrative experience
Quick apply
VP, Legal & Corporate Secretary
Wealth One Bank of Canada —Toronto, ON
- Full-time
- Hybrid work
- English
- Quality Control
- Contracts
Quick apply
1d

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Aleksandr Bolotenko Professional Corporation —Oshawa, ON
Answer, screen, and direct incoming phone calls using a VOIP telephone system. *2–3 years of experience* as a legal receptionist, legal assistant, or…
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1d
Executive Assistant to Managing Director
Ramachandran Law Holding Corporation —Scarborough, ON
A valid Ontario driver's licence and reliable access to a vehicle — driving and errands are a real part of this job, not an occasional extra.
$45,000–$55,000 a year
Quick apply
3d

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legal receptionist jobs near maple on

Executive Assistant to Managing Director

Ramachandran Law Holding Corporation
Scarborough, ON

Quick apply

Job details

Permanent | Full-time
$45,000–$55,000 a year
3 days ago

Qualifications

Google Suite
Document preparation
Finance
Event coordination
Post-secondary education
Administrative support experience
Research
Schedule management
Driving
Decision making
Report and presentation preparation
Written report writing
Communications
Executive support experience
Business
Status Reporting
Bookkeeping
Communication skills

Full job description

I run two law firms and a small group of related ventures. Ramachandran Law Professional Corporation is a full-service Ontario firm; Serene Law P.C. is our family law practice; alongside them sit a marketing company and several other entities across Canada and abroad. There is a strong operations team and a case management team running the day-to-day of the firms.

What there isn't yet is one person whose whole job is closing my loop.

That's this seat. Your day-to-day work comes from me — my priorities, my calendar, my commitments. Our Director of Operations sets the standards you work to, owns your performance reviews and development, and is who you go to on process, systems, and how work moves through the firms. You keep the calendar honest, catch what comes at me from every direction, make sure nothing I've committed to quietly dies, and take the administrative and personal load off my desk so I can spend my hours on clients, teaching, and growth. You'll sit close to how a professional services business actually gets run, and the person who does this well is on a path toward a Chief of Staff role as the group grows.

HOW I WORK — PLEASE READ THIS PART CAREFULLY

I'd rather be upfront than have you find out in week two.

I move fast. I'm a whirlwind. I will change direction mid-morning, hand you three things in the same breath, and ask about a fourth I mentioned yesterday in passing. Priorities shift because the work shifts — a client emergency, a court date, a deal that moves. I don't slow down easily, so the person in this seat has to keep up: catch what I throw, write it down before it evaporates, ask me the clarifying question in the moment rather than an hour later, and tell me plainly when something has to give.

None of that means chaos for you if you're organized. It does mean this is not a quiet, one-thing-at-a-time job, and it's not for someone who needs a settled plan before they can start. If that pace sounds energizing rather than exhausting, you'll do well here — and you'll learn more in a year than most people do in five.

WHAT YOU'LL DO

Own the calendar and the inbox

Manage and defend a heavily booked calendar across multiple businesses; schedule, reschedule, and protect blocks of focused time
Triage incoming email, messages, and calls; draft replies, route what belongs elsewhere, escalate what genuinely needs me
Manage the firms' WhatsApp Business accounts day to day — monitor the inboxes, answer routine enquiries, capture new leads into our system, keep threads and groups organized, and flag anything urgent to me immediately
Prepare me for each day and each meeting — who, why, what's outstanding, what decision is needed

Drive tasks to completion and report back

Track every task I assign — to staff, to outside counsel, to vendors — and follow up until it is finished, not just acknowledged
Chase outstanding items proactively rather than waiting to be asked; escalate blockers to me early with the context I need to unblock them
Maintain a live list of open items across all businesses, and give me a written status report on a set cadence — what's done, what's stuck, what needs a decision from me
Take notes in meetings, capture action items with owners and deadlines, and circulate them

Run the logistics

Book travel, coordinate events and appearances, manage registrations and deadlines
Handle expenses, receipts, and reimbursement paperwork; liaise with our bookkeeper Coordinate personal and family scheduling and errands alongside business commitments — the two calendars are one calendar
Run errands for me and for the firms — court and registry drop-offs, couriers and the post office, bank and office supply runs, client deliveries, pick-ups for the office, and personal errands on my behalf
Drive between our offices, courts, and client meetings; some days involve a fair bit of time in the car

Keep my personal finances in order

Track personal accounts, bills, subscriptions, and recurring payments; make sure nothing is missed or paid twice
Organize receipts and statements, code personal versus business expenses, and keep clean records for the bookkeeper and accountant
Prepare simple monthly summaries of where things stand and flag anything that looks off
Coordinate with our bookkeeper, accountant, bank, and insurance contacts on my behalf, and chase paperwork through to completion

Support the business

Prepare documents, presentations, and correspondence
Work closely with the Director of Operations on process, systems, and scheduling, and with the Case Management Lead so nothing falls between my desk and theirs
Work comfortably across two lines — I assign the work, the Director of Operations sets the standards and manages your performance — and flag it early when the two pull against each other
Pick up special projects — research, vendor comparisons, event planning, process clean-up — as they come

WHAT WE'RE LOOKING FOR

Pace: you can keep up with a fast-moving, frequently changing day without losing the thread or getting rattled
Exceptional organization and follow-through — you are the person who remembers the thing everyone else forgot
Strong written and verbal communication; you can write a clean, professional email in my voice
Sound judgment about what's urgent, what's important, and what can wait, and the confidence to make that call and be told when you got it wrong
Absolute discretion — you will see confidential client, business, and personal information every day, including personal financial information Accuracy with numbers and records: you can keep a clean ledger of bills, receipts, and expenses and notice when a figure doesn't look right
Comfort with technology: Microsoft 365 or Google Workspace, calendars, document management, WhatsApp Business, and a willingness to learn our systems (Clio and others)
A valid Ontario driver's licence and reliable access to a vehicle — driving and errands are a real part of this job, not an occasional extra
Availability to work in person from our Scarborough office, with flexibility for the occasional early start, late finish, or off-hours message
Post-secondary education in business, legal studies, communications, administration, or a related field, or equivalent practical experience
Prior experience supporting a senior executive, business owner, or lawyer is an asset, not a requirement
Willingness to sign a confidentiality agreement and to complete a background check, given the financial and confidential nature of the role

WHAT THIS ROLE IS NOT

This is not a passive administrative seat, and it is not a stepping stone that runs itself. You will be busy. You will be pulled in several directions in a single day, plans will change on you, and you will be trusted with real responsibility early. Some days you'll be at a desk; some days you'll be in the car running things across the city. If you want a predictable, narrow scope and a quiet inbox, this isn't the right fit. If you want to learn how a business is actually run by standing next to the person running it, it is.

Pay: $45,000.00-$55,000.00 per year

Benefits:

Mileage reimbursement
On-site parking
Paid time off

Application question(s):

1. Do you have a valid Ontario driver's licence and reliable access to a vehicle
3. How many years of experience do you have in an administrative or assistant role?
4. Are you comfortable with a fast-paced role where priorities change during the day?
5. Are you willing to undergo a background check?

Location:

Scarborough, ON M1B 3V4 (required)

Work Location: In person

Quick apply

Refine Your Search

legal receptionist jobs in maple on

Executive Assistant to Managing Director

Legal Assistant/Secretary

Legal Administrative Assistant

Executive Assistant Strategy (Permanent)

Executive Assistant

Receptionist/Legal Assistant

Legal Administrative Assistant

Legal Receptionist

Legal Administrative Assistant - Real Estate and Lending

Executive Assistant

Legal Receptionist

Law Clerk / Reception

Legal Administrative Assistant

Legal Administrative Assistant

Legal Administrative Assistant - Litigation

Legal Administrative Assistant - Commercial Litigation

Legal Administrative Assistant - Trademark

Office Secretary

VP, Legal & Corporate Secretary

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