Company: Titan Microsystems
Location: St. Catharines, ON.
Job Type: Full-Time
About Us: Titan Microsystems is a leading IT services provider dedicated to delivering innovative technology solutions to businesses of all sizes. We pride ourselves on our commitment to excellence, customer satisfaction, and fostering a dynamic and collaborative work environment.
Position Overview: We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will have a background in general office administration, bookkeeping, and data entry, with a strong understanding of accounts receivable and payable. Additionally, a background and general knowledge of computing and technology is a plus.
Key Responsibilities:
Office Administration:
- Manage day-to-day office operations to ensure a smooth and efficient workflow.
- Maintain office supplies and equipment, ensuring everything is in good working order.
- Coordinate with clients, vendors and service providers as needed.
- Ensure a clean, organized, and professional office environment.
Bookkeeping and Data Entry:
- Manage accounts receivable and accounts payable processes.
- Perform general bookkeeping tasks including invoicing, billing, and recording financial transactions.
- Maintain accurate and up-to-date financial records.
- Track overdue accounts and follow up on outstanding payments.
- Assist in budgeting and financial reporting.
Communication:
- Serve as the point of contact for internal and external communications.
- Handle incoming calls, emails, and correspondence.
- Facilitate effective communication between departments and with clients.
Scheduling:
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Manage the office calendar and ensure timely communication of important dates and deadlines.
Service Ticket Quality Assurance:
- Monitor and track service tickets to ensure timely completion and resolution.
- Communicate with Titan Technicians and Clients to provide updates on the status of service requests.
- Collaborate daily with the technical team to ensure high-quality service delivery.
Human Resources Support:
- Assist with onboarding new employees and maintaining employee records.
- Help organize and coordinate staff events and activities.
Other Duties:
- Support special projects and perform additional administrative tasks as required.
Qualifications:
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving abilities.
- Background and general knowledge of computing and technology is a plus.
- Ability to work independently and as part of a team.
Education:
- High school diploma or equivalent;
- Associate’s or Bachelor’s degree in Business Administration or related field preferred.
What We Offer:
- Competitive salary commensurate with experience.
- Flexible working hours.
- A supportive and inclusive work environment.
- Opportunities for professional growth and development.
- Health Benefits
- RRSPs
How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role to [email protected]
Application Deadline: [Sept. 6th 2026]
Join our team at Titan Microsystems and contribute to a company that values innovation, teamwork, and customer satisfaction. We look forward to meeting you!
Pay: $23.08-$26.15 per hour
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Education:
- Secondary School (required)
Experience:
- Administrative: 2 years (required)
Language:
Work Location: In person
