North Bay, On Bookkeepers Jobs – 8 Openings This Week

Office Administrator
Realty Executives Local Group Inc. Brokerage —North Bay, ON
- $22–$25 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
16h
Office Admin Assistant
AG Power Inc —North Bay, ON
- $17.79–$24.00 an hour
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
1d
Admin Support
Near North Lab —North Bay, ON
- From $17.60 an hour
- Full-time
- Customer service
- Windows
- Microsoft Office
Quick apply
7d
Senior Accountant
Measured Growth CPA —Canada
- $60,000–$65,000 a year
- Full-time
- Remote
- Accounting
- QuickBooks
- Organizational skills
- Designated paid holidays
- Paid time off
Quick apply

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Office/Sales Administrator
Manchesters —North Bay, ON
Support sales activities by processing orders, preparing invoices, and assisting with customer inquiries. Manage front desk responsibilities, including greeting…
$45,000–$50,000 a year
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7d
Front Desk Receptionist/Office Assistant
Zup's Fishing Resort and Canoe Outfitters —Ontario
Stocking the small store area and helping customers with purchases. Answering emails and phone calls. We are looking for a candidate with a welcoming and…
From $1,250 a week
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Bookkeeper
Distinct Recruitment —Brooklin, ON
Complete bank and credit card reconciliations. Manage bookkeeping across multiple client files. Support the accounting team with year-end files.
$50,000–$65,000 a year
Quick apply
1d
Bookkeeper
Town Brewery —Whitby, ON
Process accounts payable, including wire payments and other electronic payments. Perform daily, weekly, and monthly bank and credit card reconciliations.
$55,000–$60,000 a year
Quick apply
1d

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Office Administrator

Realty Executives Local Group Inc. Brokerage
North Bay, ON

Quick apply

Job details

Permanent | Full-time
$22–$25 an hour
16 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Communication skills
Adobe Acrobat
Time management

Full job description

Real Estate Administrator

Job Type: Full-Time

Location: North Bay, ON

Salary: $22.00–$25.00 per hour (based on experience)

Expected Hours: 35–40 hours per week

Work Location: In Person

About Us: We are a busy and growing real estate brokerage committed to delivering exceptional service to our clients and providing outstanding support to our Realtors® and Brokers. We are seeking a highly organized, detail-oriented, and proactive Real Estate Administrator to join our team. This role is ideal for someone who enjoys a fast-paced environment, thrives on organization, and takes pride in ensuring the smooth operation of a successful real estate office.

Key Responsibilities

Real Estate Administration

Review listing documents for accuracy and activate new listings.
Process listing amendments, suspensions, cancellations, and other listing-related documentation.
Review, and organize contracts and transaction documents.
Prepare lawyer packages for firm real estate agreements.
Accept deposits and issue receipts when required.
Assist with transaction administration, Checklist completion, lawyer correspondence, and commission statement preparation (excluding bookkeeping and trust account responsibilities).
Ensure compliance with brokerage policies, procedures, and real estate regulations.
Maintain accurate, organized, and up-to-date files and transaction records.

Office Administration

Welcome clients and visitors with a professional and friendly attitude.
Handle incoming and outgoing communications, including phone calls, emails, and mail.
Maintain and update the Duty Log, Key Book, and Closing Room Book.
Monitor and replenish office supplies and ensure office equipment remains operational.
Coordinate with external vendors for meetings, training sessions, and office events.
Maintain a clean, organized, and professional office environment.
Perform general administrative duties and other tasks as assigned. Agent & Brokerage Support
Provide administrative support to Realtors® and Brokers as needed.
Assist agents with MLS®, Webforms®, technology questions, and general brokerage procedures.
Assist in onboarding new Realtors®, including office orientation, MLS® setup, business card orders, headshot coordination, sign orders, and office policies.
Learn the responsibilities of other administrative team members to ensure seamless office operations (excluding trust accounts, bookkeeping, bank reconciliations, and bill payments).
Help maintain a positive, respectful, and collaborative workplace culture.

Marketing & Social Media

Manage the brokerage's social media platforms, including Facebook, Instagram, and the company website.
Create engaging social media posts, announcements, and marketing materials.
Share and promote Realtors' listings, achievements, and community involvement.
Create and update property listings, Open House posts and marketing materials.
Adapt quickly to changing priorities and last-minute marketing or social media requests. Events & Special Projects
Assist with planning office meetings, training sessions, the annual Holiday Party, and Agent Awards Ceremony.
Identify opportunities to improve office procedures and administrative efficiency.

Qualifications

Previous administrative experience is required; real estate administration experience is strongly preferred.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
Experience using MLS®, Lone Wolf, Webforms®, or other real estate software is considered a strong asset.
Excellent organizational, multitasking, and time management skills.
Exceptional attention to detail and accuracy.
Strong written and verbal communication skills.
Professional, dependable, and customer-service focused.
Ability to work independently and collaboratively within a team.
Comfortable working in a fast-paced environment with changing priorities and deadlines.
Ability to adapt quickly to an ever-changing workload, including urgent requests and last-minute social media or marketing updates.
Familiarity with real estate terminology, transactions, and brokerage operations is an asset.
Ability to maintain confidentiality and handle sensitive information with discretion.  Self-motivated with a proactive attitude and a continuous focus on improving office processes and efficiency.

What We're Looking For

The ideal candidate is organized, resourceful, and enjoys being the backbone of a busy real estate office. You are proactive, adaptable, and capable of managing multiple priorities while maintaining exceptional attention to detail. You enjoy supporting others, solving problems, embracing new technology, and contributing to a healthy, collaborative work environment. As the real estate industry and technology continue to evolve, responsibilities may be modified or expanded to meet the changing needs of the brokerage.

What We Offer

Competitive compensation of $22.00–$25.00 per hour, based on experience.
Full-time, in-person position (35–40 hours per week).
Supportive, collaborative, and team-oriented work environment.
Stable employment with a respected and growing real estate brokerage.
Opportunity to develop professionally in a dynamic and rewarding industry.

If you are a proactive, organized professional who enjoys working in a fast-paced environment, we'd love to hear from you. Apply today by submitting your resume and cover letter.

Only qualified candidates selected for an interview will be contacted.

Pay: $22.00-$25.00 per hour

Work Location: In person

Quick apply

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