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Leasing Administrator

Park Property Management -
Toronto, ON

Quick apply

Job details

Fixed term contract
$40,000–$46,000 a year
2 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Business
Communication skills
Time management

Full job description

Established in 1975, Park Property Management Inc. (Park) consistently delivers market-affordable, well maintained rental housing that embodies both quality and value. Beyond managing properties, our dedication extends to fostering meaningful connections and cultivating a comfortable environment for our residents.

Proudly influencing the real estate landscape in the Greater Toronto Area and key cities across Ontario, including Milton, Cambridge, Kitchener, Waterloo, Stratford, Tillsonburg, Guelph, and London, Park boasts a diverse portfolio of over 11,500 apartment units spanning 93 buildings. Our commitment to growth is evident through ongoing development of new purpose-built rental initiatives and strategic value-add acquisitions.

As an employer, Park takes pride in fostering a workplace where expertise and passion thrive, empowering its team to contribute meaningfully to shared goals. We are guided by what is R.I.T.E. Respect, Integrity, Trust, and Excellence. We Respect each other, act with Integrity, build Trust in every interaction and strive for Excellence in everything we do. These core values create a foundation for teamwork and collaboration, both of which are essential for our success and foster a work environment where you feel good about work.

Leasing Administrator – Toronto, ON (Fixed Term Contract-July, 2026 to December, 2026)

We are seeking a detail-oriented and organized Leasing Administrator to play a central role in supporting the day-to-day operations of the leasing department. Reporting to the Regional Manager, this role is responsible for processing rental applications, coordinating appointments, managing leasing documentation, and maintaining accurate leasing records. The Leasing Administrator works closely with the Leasing Agents, prospective clients and Operations team to ensure a professional, efficient, and compliant leasing experience for all prospects and new residents.

The base salary range for this position is from $40,000 - $46,000 annually. The starting base salary may vary based on job-related knowledge, role complexity, skills, experience, and internal equity, with opportunities for progression within the range as team members grow and develop in their roles.

What you will do:

Schedule property tours, lease signings, and timely follow-ups to ensure a smooth process.
Review rental applications, collect and validate required documents (e.g., recent paystubs, ID and references), complete background and credit checks.
Prepare and process lease agreements with accuracy and compliance.
Coordinate lease signings and welcome packages.
Maintain accurate tenant data and lease files in property management systems (e.g., Building Stack, SharePoint).
Track key dates such as lease expirations, move-ins/outs, and rental rates, generating regular activity reports including leasing activity, occupancy and document accuracy.
Provide administrative support for leasing team meeting, including scheduling, minute-taking and follow-up on action items.
Support leasing events, open houses, and marketing activities.
Assist in responding to prospective leads and track all inquiries in a diligent manner.
Conduct periodic audits of lease files and ensure confidentiality of resident information.
Perform other duties as assigned by the Regional Manager.

Who we’re looking for:

Diploma or certificate in business, real estate, or administration (or equivalent experience) is required.
A minimum of 2 years experience in a leasing, property administration, or related support role.
Familiarity with lease terms, property management software (preferably Building Stack), human rights legislation, Ontario Lease, and Residential Tenancies Act (RTA).
Professional demeanor, proactive mindset, and ability to work independently and collaboratively.
Ability to multitask, prioritize, and thrive in a fast-paced, deadline-driven environment while working independently and collaboratively.
Strong attention to detail and accuracy in data and document management.
Excellent organizational and time-management skills.
Effective and clear verbal and written communication skills.
Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
Reliability and discretion in handling sensitive tenant and lease information.
The successful candidate must be eligible to work in Canada and will be required to pass a criminal background check.

What do we offer:

We believe our success is powered by the talent and well-being of our employees. Our employee value proposition (EVP) supports personal and professional growth through continuous learning, a competitive salary, employer-funded benefits, and additional paid time off during the summer. We are also Respect in the Workplace certified, with a focus on health, wellness, and creating a thriving workplace.

Park Property Management Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require accommodation at any stage of the application process or want more information on our accommodation policies, please contact our Human Resources department.

At Park, we are committed to transparency in our hiring process. All roles posted represent active recruitment opportunities unless stated otherwise. Please note that we use artificial intelligence tools during the recruitment process.

Quick apply

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Leasing Administrator – Toronto, ON (Fixed Term Contract-July, 2026 to December, 2026)

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