nova scotia administrative Jobs – 349 Openings This Week

Programs Support Specialist
Shift Human Services Consulting —Halifax, NS
- $58,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Social Work
- Work from home
Quick apply
Administrative Assistant
ET Painting —Halifax, NS
- $22–$26 an hour
- Immediate opening
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Business Applications Administrator
AML Oceanographic Ltd. —Dartmouth, NS
- $80,750–$115,500 a year
- Full-time
- Computer Science
- Salesforce
- ERP systems
Quick apply
2d
Administrative & Hearing Care Specialist (2+ Years of Admin Experience)
Webster Street Hearing Boutique —Kentville, NS
- $17–$19 an hour
- Part-time
- Social media management
- Customer service
- Administrative experience
Quick apply
9d
Full-time Front Office Customer Service Associate(maternity leave)
Leon's Furniture -Truro —Truro, NS
- $18.50–$20.00 an hour
- Weekends as needed
- Bilingual
- Inventory management
- Customer service
- Disability insurance
- Dental care
Quick apply
Property Administrator
Templeton Properties Ltd. —Halifax, NS
- $40,000–$46,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
- Life insurance
Quick apply
Executive Secretary - Part Time
Triple Maple Trading Company Limited —Halifax, NS
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Sales
Quick apply
Office Manager/Bookkeeper
Jane Norman College —Truro, NS
- $26–$29 an hour
- Full-time
- Childcare
- Customer service
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Administrative Assistant/ Scheduler
GEM Health Care Group —Canso, NS
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Disability insurance
- Paid time off
Quick apply
Business Administrator - Mobile Valve
Source Atlantic Limited —Mount Uniacke, NS
- Immediate opening
- Customer service
- Administrative experience
- In-person
- Disability insurance
- Dental care
Office Manager
Kent Building Supplies —Windsor, NS
- Full-time
- Microsoft Word
- Google Suite
- Customer service
- Disability insurance
- Dental care
Quick apply
Teacher Certification Evaluator (Program Admin Officer 1-2)
Province of Nova Scotia —Halifax, NS
- $2,112.87–$3,029.89 a month
- Overtime
- Customer service
- Analysis skills
- Bachelor's
- Dental care
- Life insurance
9d
Administrative Assistant/Shipper & Receiver
Madsen Diesel & Turbine —Dartmouth, NS
- Part-time
- Microsoft Word
- Google Suite
- English
- Paid time off
Quick apply
Director, Land Administration
Province of Nova Scotia —Halifax, NS
- $8,644.30–$10,805.32 a month
- Overtime
- Administrative experience
- Leadership
- Communication skills
- Disability insurance
- Dental care
5d
Human Resources Administrator
Canadian Armed Forces —Shearwater, NS
- $4,337–$6,413 a month
- Part-time
- No experience needed
- English
- Bachelor's
- Dental care
- Paid time off
Client Services Administrator
Christianson Financial Limited —Halifax, NS
- $21–$25 an hour
- Full-time
- CRM software
- English
- Microsoft Office
- Disability insurance
- Paid time off
Quick apply
Financial Services Administrator
Canadian Armed Forces —Shearwater, NS
- $4,337–$6,413 a month
- Part-time
- No experience needed
- English
- Dental care
- Paid time off
Dental receptionist / treatment coordinator
Halifax Dental Studio —Halifax, NS
- $17.50–$24.00 an hour
- Part-time
- CPR Certification
- Customer service
- English
- Dental care
- Flexible schedule
Quick apply
Accounting Administrator
Pseudio —Halifax, NS
- Full-time
- Microsoft Excel
- ERP systems
- Supervising experience
Quick apply
Payroll and Benefits Administrator
Dash Social —Halifax, NS
- Full-time
- Microsoft Excel
- Wellness program
- Dental care

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Programs Support Specialist

Shift Human Services Consulting -
Halifax, NS

Quick apply

Job details

Full-time
$58,000 a year

Qualifications

Microsoft Office
Administrative experience
Human Services
Social Work
Business
Communication skills
Time management

Full job description

Just a quick drive from Halifax and nestled on the shores of St. Margaret’s Bay you will find an oasis of innovation and fun. Shift. We are experience makers. As managers and staffers of some of Canada’s most remote complex care facilities, we are a company built around helping people discover their greatness.

Position Summary:

The Programs Support Specialist plays an important cross-functional role in supporting both the operational needs of Shift’s programs and the staffing support needs of our Quebec region. This role provides day-to-day coordination, administration, communication, and logistical support to ensure smooth operations across programs, while upholding Shift’s principles of excellence, cultural respect, youth-centered practice, and long-term capacity building.

KEY RESPONSIBILITIES

Staffing Support

Respond promptly to staffing requests and coordinate placement of relief staff for Quebec programs.
Support recruitment activities including posting jobs, screening applicants, scheduling interviews, and completing reference checks.
Assist with onboarding and orientation for new relief staff, ensuring compliance with program and cultural standards.
Maintain staffing schedules, availability lists, and contact databases for Quebec programs.
Communicate with internal teams to ensure shifts are filled in a timely and accurate manner.
Track timesheets, attendance, payroll inputs, and required documentation for relief staff.
Assist with performance tracking and follow-ups as directed by the Director.

Operations Support

Assist with administrative components of asset, property, and vehicle management (booking maintenance, obtaining quotes, scheduling repairs, tracking documentation).
Track renewals and maintain records for inspections, mandatory training, certifications, and licensing-related documents.
Support health and safety documentation, incident reporting follow-up, and scheduling inspections.
Assist with procurement, vendor relationships, ordering supplies, and coordinating external service providers.
Support the Director and Managers in maintaining compliance with provincial/territorial standards (filings, updates, reports).
Help prepare forms, reports, spreadsheets, and briefing documents.

General Administrative & Program Support

Provide general administrative support to the Director, Programs & Services and the wider team.
Help organize travel bookings, itineraries, and logistics for programs team members.
Support special projects as assigned.

Skills & Abilities

Highly organized with strong time-management abilities.
Strong written and verbal communication skills.
Ability to coordinate multiple priorities independently.
Comfort working in a fast-moving environment with shifting needs.
Strong interpersonal skills, especially when communicating with remote or regional teams.
Knowledge of Microsoft Office and Google platforms.
Ability to follow processes, maintain confidentiality, and uphold professional standards.
Positive, collaborative, self-starting attitude aligned with Shift’s values.

Qualifications

Diploma or degree in human services, business administration, or a related field OR equivalent experience.
Experience in staffing coordination, scheduling, administration, or operations support is an asset.
Experience working in youth care or health-related environments is considered an asset.
Ability to pass required background checks (CRC, VSC).

Working Conditions

Regular office hours Monday - Thursday with Friday work from home.
After-hours on-call support for staffing or operational issues.

Job Type: Full-time

Pay: $58,000.00 per year

Benefits:

Casual dress
Extended health care
On-site parking

Application question(s):

Are you available for after-hours on-call support for staffing or operational issues?
Are you able to reliably commute to Head of St. Margarets Bay for work?

Experience:

staffing coordination, administration or operations support : 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative jobs in nova scotia

Programs Support Specialist

Administrative Assistant

Business Applications Administrator

Administrative & Hearing Care Specialist (2+ Years of Admin Experience)

Full-time Front Office Customer Service Associate(maternity leave)

Property Administrator

Executive Secretary - Part Time

Office Manager/Bookkeeper

Administrative Assistant/ Scheduler

Business Administrator - Mobile Valve

Office Manager

Teacher Certification Evaluator (Program Admin Officer 1-2)

Administrative Assistant/Shipper & Receiver

Director, Land Administration

Human Resources Administrator

Client Services Administrator

Financial Services Administrator

Dental receptionist / treatment coordinator

Accounting Administrator

Payroll and Benefits Administrator

I want to receive the latest job alerts for administrative in nova scotia

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