Nova Scotia Administrative assistant/receptionist Jobs – 13 Openings This Week

Receptionist / Accounts Payable Admin
Dependable Truck & Tank Ltd —Dartmouth, NS
- $23–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Human Resources Administrator
Canadian Armed Forces —Shearwater, NS
- $4,337–$6,413 a month
- Part-time
- No experience needed
- English
- Bachelor's
- Dental care
- Paid time off
Medical Administrative Assistant
Ravines Medical Group —Timberlea, NS
- $19.00–$22.50 an hour
- Immediate opening
- Medical office experience
- Administrative experience
- Organizational skills
- Dental care
- Paid time off
Quick apply
4d
Administrative Assistant/Receptionist
WDC Disability Tax Specialist Inc. —New Glasgow, NS
- $21–$30 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Vision care
Quick apply
Administrative Assistant
Citco —Halifax, NS
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
17h
Casual Administrative Assistant/ Receptionist
DD & Rose Management Inc. —Bedford, NS
- $17–$18 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Talent Pathways - Candidate Roster for Temporary Positions
Dalhousie University —Halifax, NS
- $20.69–$29.00 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Receptionist & Office Administrator – Dartmouth SPCA Shelter
SPCA Nova Scotia —Dartmouth, NS
- From $18 an hour
- Part-time
- Customer service
- Microsoft Office
- Databases
- Employee assistance program
11d
Receptionist & Office Administrator - Dartmouth SPCA Shelter
Nova Scotia SPCA —Dartmouth, NS
- From $18 an hour
- Part-time
- Customer service
- Microsoft Office
- Databases
- Employee assistance program
Quick apply
9d
Front Desk Agent
Maverick Studio For Men —Halifax, NS
- Part-time
- Microsoft Word
- Google Suite
- English
Quick apply
5d
Operations Assistant / Construction Estimating Assistant
H.E.T Contracting Service Inc. —Dartmouth, NS
- From $17 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Customer service
- Administrative experience
Quick apply
Dental Assistant
GREENWOOD FAMILY DENTISTRY —Greenwood, NS
- $20.58–$35.00 an hour
- Full-time
- CAD
- Pediatrics
- Medical terminology
- Dental care
Quick apply
15h

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Dental Receptionist
South Unionville OMFS —Unionville, ON
Dental receptionist: 2 years (required). Answer phone calls and schedule appointments for patients. Previous experience working in an office or administrative…
$23–$30 an hour
Quick apply
Receptionist/ Administrative Assistant (Medical Office)
BioPed Richmond Hill —Richmond Hill, ON
Job requires handling phone calls, data-entry, confirming appointment, verifying patient's health claims coverage with insurance company, customer service tasks…
From $19 an hour
Quick apply

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Receptionist / Accounts Payable Admin

Dependable Truck & Tank Ltd
Dartmouth, NS

Quick apply

Job details

Full-time
$23–$30 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounts payable
Customer service
ERP systems
Accounting software
Post-secondary education
Filing
Microsoft Office
Administrative experience
High school diploma or GED
Accounting
Data entry
Front desk
Construction experience
Clerical experience
Business
Bookkeeping
Accounting
Communication skills
Time management

Full job description

Receptionist / Accounts Payable Administrator

Position Summary

We are seeking a professional and organized Receptionist / Accounts Payable Administrator to join our team. This position serves as the first point of contact for visitors, clients, and vendors while providing administrative support and assisting with accounts payable functions. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

Reception & Administrative Duties

Greet and assist visitors, clients, and vendors in a courteous and professional manner.
Answer, screen, and direct incoming phone calls and emails.
Manage incoming and outgoing mail, courier deliveries, and office correspondence.
Maintain reception and common office areas to ensure a professional appearance.
Schedule meetings, appointments, and conference room bookings.
Order and maintain office supplies and coordinate with vendors as required.
Assist with filing, document management, data entry, and other general administrative tasks.
Support management and staff with various office projects and administrative requests.

Accounts Payable Responsibilities

Receive, review, and process vendor invoices accurately and in a timely manner.
Match invoices to purchase orders and supporting documentation.
Prepare and process payment runs, including cheques, electronic transfers, and other payment methods.
Reconcile vendor statements and investigate discrepancies.
Communicate with vendors regarding invoices, payments, and account inquiries.
Maintain organized accounts payable records and files.
Assist with month-end closing activities and reporting.
Ensure compliance with company policies and accounting procedures.

Qualifications

High school diploma required; post-secondary education in Business Administration, Accounting, or a related field is an asset.
Minimum 2 years of experience in a receptionist, administrative assistant, or accounts payable role.
Experience with accounting software and Microsoft Office Suite (Word, Excel, Outlook).
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
High level of accuracy and attention to detail.
Ability to maintain confidentiality and handle sensitive information professionally.
Strong customer service orientation and interpersonal skills.
Ability to work independently and as part of a team.

Preferred Skills

Experience with ERP or accounting systems.
Knowledge of bookkeeping and basic accounting principles.
Experience in a professional office, construction, manufacturing, or service industry environment is an asset.

What We Offer

Competitive compensation package.
Comprehensive benefits program.
Supportive and collaborative work environment.
Opportunities for professional development and growth.

Job Type: Full-Time

Work Location: In-Office

Pay: $23.00-$30.00 per hour

Work Location: In person

Quick apply

Refine Your Search

administrative assistant/receptionist jobs in nova scotia

Receptionist / Accounts Payable Admin

Human Resources Administrator

Medical Administrative Assistant

Administrative Assistant/Receptionist

Administrative Assistant

Casual Administrative Assistant/ Receptionist

Talent Pathways - Candidate Roster for Temporary Positions

Receptionist & Office Administrator – Dartmouth SPCA Shelter

Receptionist & Office Administrator - Dartmouth SPCA Shelter

Front Desk Agent

Operations Assistant / Construction Estimating Assistant

Dental Assistant

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