Nova Scotia Office administrator Jobs – 104 Openings This Week

Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- $45,000–$65,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Organizational skills
- Dental care
- Paid time off
Quick apply
Office Administrator
Truly Nolen Pest Control and Skedaddle Humane Wildlife Control —Lower Sackville, NS
- $21 an hour
- Full-time
- Customer service
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Office & Operations Manager
Dance Zone Performing Arts Centre —Elmsdale, NS
- $35,099.62–$52,416.02 a year
- Full-time
- Inventory control
- Heavy lifting
- Travel
Quick apply
10h
Office Administrator
Highland Hearing Clinic —Port Hawkesbury, NS
- $45,000 a year
- Full-time
- Medical office experience
- Administrative experience
- Cashiering
- Dental care
- Vision care
Quick apply
5d
Administrative Assistant
groTH Coaching & Consulting for Real Estate Team —Halifax, NS
- $20–$25 an hour
- Full-time
- CRM software
- Google Suite
- Microsoft Outlook
- Paid time off
Quick apply
Payroll Administrator
Seaboard Transport Group —Dartmouth, NS
- Full-time
- Finance
- Time management
- Office experience
Quick apply
Office Administrator
Convergint Technologies Ltd —Dartmouth, NS
- $23–$25 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Administrative Assistant/Receptionist
WDC Disability Tax Specialist Inc. —New Glasgow, NS
- $21–$30 an hour
- Full-time
- Customer service
- Computer literacy
- Microsoft Office
- Dental care
- Vision care
Quick apply
Payroll Administrator
Seaboard Transport Group —Dartmouth, NS
- Full-time
- Finance
- Time management
- Office experience
Quick apply
1d
Office Manager
Dependable Truck & Tank Ltd —Dartmouth, NS
- $85,000–$120,000 a year
- Overtime
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Life insurance
Quick apply
Medical Administrative Assistant
Esinam Counselling Inc. —Lower Sackville, NS
- $19.10–$21.63 an hour
- Full-time
- Medical office experience
- English
- Administrative experience
- Dental care
- Paid time off
Quick apply
Administrative Assistant/ Scheduler
GEM Health Care Group —Canso, NS
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Disability insurance
- Paid time off
Quick apply
Reception/Administrative Assistant
Safety First Contracting Limited —Dartmouth, NS
- $17.50–$19.00 an hour
- Full-time
- Word processing
- Administrative experience
- Data entry
- Dental care
- Paid time off
Quick apply
9d
Administrative Assistant
Coast Staffing and Recruitment Inc —Halifax, NS
- Full-time
- Microsoft Word
- Google Suite
- No experience needed
- Dental care
- Life insurance
Quick apply
Administrative Assistant
Thrive Family Chiropractic —Lower Sackville, NS
- $18–$20 an hour
- Part-time
- English
- Administrative experience
- Cashiering
- Dental care
- Vision care
Quick apply
2d
Administrative Assistant/ EHB Biller
Resolve Sleep Health —Bedford, NS
- Full-time
- Remote
- Microsoft Outlook
- Administrative experience
- Front desk
- Dental care
Quick apply
13d
Administrative Assistant
Halifax Regional Municipality —Halifax, NS
- $48,238–$62,428 a year
- Overtime
- Research
- Databases
- Administrative experience
1d
Human Resources Administrator
Paramount Management —Halifax, NS
- Microsoft Word
- Microsoft Outlook
- Administrative experience
8d
Administrative Assistant
Dalhousie University —Halifax, NS
- $27.60–$34.94 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Dental care
- Tuition reimbursement
5d
Human Resources Administrator
Dexel Developments/Paramount Management —Halifax, NS
- Full-time
- Microsoft Word
- Microsoft Outlook
- Human resources
11d

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Office Manager & Systems Coordinator

Design Build Solutions Limited
Halifax, NS

Quick apply

Job details

Permanent | Full-time
$45,000–$65,000 a year

Qualifications

Cost management
Record keeping
Recruitment coordination support
System administration
Supplier management experience
Enterprise software
Workplace safety policies
ATS
Administrative support experience
Administrative and business operations experience
Administrative experience
Revit
Continuous improvement
Decision making
Report and presentation preparation
Written report writing
Vendor relationship management
Organizational skills
IT
HRIS
Purchase order processing
Office management
AI
Document management
Business
Autodesk
ProCore

Full job description

OFFICE MANAGER & SYSTEMS COORDINATOR

ABOUT US

Design Build Solutions is a fully integrated design-build development company focused on multi-unit residential communities for seniors. We combine development, construction management, and manufacturing under one umbrella, and we work across the full project lifecycle: design, construction, commissioning, handover, as well as cost and budget management.

We are looking for an Office Manager & Systems Coordinator to keep our office and administrative operations running smoothly while taking ownership of the software systems the business runs on.

THE OPPORTUNITY

This is a combined business support and systems role in a fast-paced operational environment. The systems side is a defined part of the job, not an incidental duty: acting as our internal administrator for core platforms, building internal tools and reporting where a commercial product isn't warranted, and applying approved tools to routine administrative work within the standards set by our policies.

The role is weighted toward office, HR, and management administration, and we expect the systems component to grow as that work matures. It works closely with leadership, project teams, and administrative staff, and reports to the Director of Business Operations.

The right person is practical and operationally minded, comfortable across office, project, and manufacturing environments, and confident enough with technology to improve how things get done rather than just maintain them.

KEY RESPONSIBILITIES

Systems & Software

· Act as internal administrator for core platforms — Microsoft 365, Revit, Procore, and approved AI tools — managing accounts, permissions, templates, and workflow configuration

· Build and maintain internal forms, automations, and reporting using low-code tools

· Maintain document control and version control across design, construction, and maintenance records

· Liaise with software vendors and IT support on issues, upgrades, and integrations, and keep process documentation current

AI Integration & Continuous Improvement

· Identify routine administrative and reporting tasks suited to automation or AI assistance, and implement improvements with approval

· Use approved AI tools for drafting, summarizing, and data handling, with human review before any output is finalized or distributed

· Apply company AI usage standards to confidential employee, client, and commercial information

Office & Operations

· Oversee day-to-day office operation, including facilities, equipment, and supplies

· Manage supplier relationships, purchase orders, and expense coordination, and support health, safety, and compliance administration in line with company policy and OHS obligations

HR Administration

· Coordinate onboarding and offboarding, including documentation, equipment and systems provisioning, and inductions

· Maintain confidential employee records, administer leave, and track certification and licence renewals

· Coordinate recruitment scheduling and candidate correspondence, and maintain subcontractor prequalification, insurance, and certification records

Management Support

· Manage schedules, travel, and meeting logistics for the management team

· Prepare agendas and minutes, and track resulting actions

· Prepare reports, presentations, tender documentation, and internal communications, and act as first point of contact for internal and external stakeholders

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

The role draws on three distinct disciplines — business administration, human resources, and business systems. We do not expect formal qualification in all three, and we assess the combination rather than any single credential.

· Post-secondary qualification in business administration or management, human resource management, information systems or business analysis, or construction management and the built environment

· Sector: a construction site or general safety induction card, held or obtained on commencement, where the role involves site attendance

· Equivalency: substantial demonstrable experience is accepted in place of formal qualification — candidates who built their systems capability through practice rather than study are encouraged to apply

EXPERIENCE AND CAPABILITY

Required

· 5+ years in a business support, operations, or systems administration role, including responsibility for HR or office administration

· Demonstrable experience administering and configuring business software, and building internal tools, automations, or reports without developer support

· Proven discretion in handling confidential employee and corporate information

· Strong organizational skills, sound judgment, and the ability to manage competing priorities to deadline with limited supervision

· Practical experience applying AI tools at work, with clear judgment as to their appropriate use and limitations

Desirable

· Construction, engineering, or property sector experience, and familiarity with project delivery terminology

· Experience with a construction project management platform such as Procore or Autodesk Construction Cloud

· Experience with an HRIS, applicant tracking system, or payroll platform, and with estimating or cost management processes

Pay: $45,000.00-$65,000.00 per year

Benefits:

Company events
Dental care
Employee assistance program
On-site parking
Paid time off
RRSP match

Work Location: In person

Quick apply

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