Oakville, On Administrative Jobs – 712 Openings This Week

Operations and Production Administrator
Eltherm Canada Inc —Burlington, ON
- From $55,000 a year
- Full-time
- English
- Administrative experience
- Project management
- Designated paid holidays
- Dental care
Quick apply
1h
Dental Administrator
Confidential —Oakville, ON
- $22–$28 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Data entry
- Dental care
Quick apply
9d
Administrator
ALZ MOTOR SPORT —Oakville, ON
- $50,000–$70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
Administrative Assistant
Beehive Dental —Oakville, ON
- $26–$32 an hour
- Full-time
- Computer skills
- Communication skills
- Dental care
- Paid time off
Quick apply
Personal Executive Assistant
Confidential —Mississauga, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
CLERK II
Halton Healthcare —Oakville, ON
- $28.00–$34.98 an hour
- Part-time
- Microsoft Outlook
- English
- No university degree
Quick apply
6d
Patient Experience Coordinator
Halton Healthcare —Oakville, ON
- $34.56–$43.21 an hour
- Full-time
- Presentation skills
- Data entry
- Communication skills
Quick apply
4d
Unit Clerk
Halton Healthcare —Oakville, ON
- $30.04–$30.65 an hour
- Rotating shift
- Microsoft Outlook
- English
- High school diploma or GED
Quick apply
5d
Office Administrator & Sales Coordinator
Ramows Lawn Care —Oakville, ON
- $45,000–$60,000 a year
- Immediate opening
- CRM software
- Microsoft Office
- Bachelor's
Quick apply
5d
Dental Office Manager
Confidential —Oakville, ON
- $28–$35 an hour
- Full-time
- Recruiting
- In-person
- Leadership
- Paid time off
Quick apply
13d
Optical Team Lead
Prism Eye Institute —Oakville, ON
- $22–$25 an hour
- Full-time
- Merchandising
- Administrative experience
- Human resources
Quick apply
5d
dental reception- Maternity Leave
Confidential —Oakville, ON
- Full-time
- Administrative experience
- Data entry
- Organizational skills
- Dental care
Quick apply
Dental Treatment Coordinator
Dental Works on Cornwall —Oakville, ON
- $28–$32 an hour
- Full-time
- CPR Certification
- Administrative experience
- Communication skills
- Dental care
Quick apply
Operations Manager
Waterdown Optometric Clinic —Waterdown, ON
- $28–$35 an hour
- Full-time
- Inventory management
- Medical office experience
- Microsoft Office
- Store discount
- Dental care
Quick apply
ORTHODONTIC TREATMENT COORDINATOR
Village Orthodontics —Oakville, ON
- Part-time
- Patient care
- In-person
- Communication skills
- Dental care
Quick apply
5d
ORTHODONTIC TREATMENT COORDINATOR
Village Orthodontics —Mississauga, ON
- Part-time
- Patient care
- In-person
- Communication skills
- Dental care
Quick apply
5d
Dental Administrator/Receptionist
M City Dental —Mississauga, ON
- $25–$35 an hour
- Full-time
- Administrative experience
- Bachelor's
- Organizational skills
- Paid time off
Quick apply
Regional Director (York/Toronto)
Childventures Early Learning Academy —Burlington, ON
- $76,800–$96,000 a year
- Full-time
- Hybrid work
- CPR Certification
- Microsoft Office
- First Aid Certification
- Dental care
Quick apply
ORTHODONTIC TREATMENT COORDINATOR
Village Orthodontics —Burlington, ON
- Part-time
- Patient care
- In-person
- Communication skills
- Dental care
Quick apply
5d
Medical Office Administrator
One Vascular —Oakville, ON
- $20–$23 an hour
- Full-time
- Inventory control
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
11d

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administrative jobs near oakville, on

Operations and Production Administrator

Eltherm Canada Inc
Burlington, ON

Quick apply

Job details

Full-time
From $55,000 a year
1 hour ago

Qualifications

Operations management
Supplier management experience
Spreadsheets
Supply chain
Administrative support experience
Filing
English
Purchase order management
Administrative and business operations experience
Administrative experience
Project management
Continuous improvement
Task prioritization
Production planning
Client services
Supply chain management
Customer service orientation
QuickBooks
Data entry
Customer support
Office management
Work order management
Production scheduling
Project management experience
Communication skills
Client interaction
Team coordination

Full job description

We are seeking an experienced, motivated, dynamic and highly organized Operations and Production Administrator to join or growing team in Burlington Ontario.

We are looking for an ambitious, flexible, organized and performance-driven team player who wants to grow with the company and thrives in a role that combines operations/ production coordination, customer service, logistics and administrative responsibilities.

In this vital role, you will serve as the gatekeeper of our office operations, ensuring smooth daily functions and providing exceptional support to staff, suppliers, business partners and customers alike. You’ll be coordinating with plants, customer and business partners to ensure our products and engineered systems are delivered accurately and on time. You’ll coordinate production schedules and order flow, logistics, supply chain and communication with confidence to ensure a smooth and efficient operation. This position is ideal for someone that is confident, detail-orientated, and comfortable managing multiple priorities.

Position Details

Salary: $55,000–$65,000 per year, based on experience and abilities

Schedule: Full-time, Monday to Friday

Location: Burlington Ontario, In office

Key Responsibilities

Operations and Office Administration

Review and process incoming customer purchase orders
Provide customers with timely updates on order status, shipment schedules, and invoicing
Oversee invoicing (using Quickbooks), on-time shipments, and logistics coordination.
Ensure system data accuracy and integrity; Maintain the confidentiality of sensitive information.
Manage office supplies and inventory as needed, ensuring necessary materials are available.
Provide general administrative support, including electronic filing, data entry, and document preparation.
Act as a liaison between production, distribution, internal departments, vendors, management and customers

Production Administration

Coordinate production work order flow for plants and facilities; Serve as a main point of contact and communication bridge between different departments
Handle multiple project orders simultaneously
Maintain project and production schedules and prioritize tasks effectively to meet customer needs
Collaborate with plants and internal teams (sales, ops, accounting, supply chain) to resolve project and production issues
Coordinate internal and external meetings as required

Compliance & Continuous Improvement

Adhere to Eltherm’s Key Values and Code of Conduct
We embrace and encourage a continuous improvement mindset in all processes.

Basic Required Qualifications

Minimum 3 years’ experience working in a manufacturing and distribution environment in a similar role
Strong administrative and coordination experience, paying attention to detail and ability to follow through on tasks independently with minimal supervision
Excellent Excel skills; must be comfortable entering and managing detailed information within spreadsheets
Excellent written and verbal English communication skills (and ability to write clear, professional and grammatically correct emails)
Strong organizational and problem-solving abilities
Ability to communicate effectively with employees at difference levels of the organization, including management, vendors, customers, production, and warehouse staff
Comfortable working in a fast-paced environment and handling multiple priorities
Must be authorized to work in Canada without company sponsorship.

Preferred Additional Qualifications:

Technical Background is beneficial (in electrical/ mechanical field)
Project Management Experience

What We Provide:

A competitive compensation package
Comprehensive medical, dental and vision coverage
Three weeks vacation and additional company holidays
A structured training and development program
Life insurance
Opportunity for career development/growth within a rapidly growing business

Pay: From $55,000.00 per year

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

administrative jobs in oakville, on

Operations and Production Administrator

Dental Administrator

Administrator

Administrative Assistant

Personal Executive Assistant

CLERK II

Patient Experience Coordinator

Unit Clerk

Office Administrator & Sales Coordinator

Dental Office Manager

Optical Team Lead

dental reception- Maternity Leave

Dental Treatment Coordinator

Operations Manager

ORTHODONTIC TREATMENT COORDINATOR

ORTHODONTIC TREATMENT COORDINATOR

Dental Administrator/Receptionist

Regional Director (York/Toronto)

ORTHODONTIC TREATMENT COORDINATOR

Medical Office Administrator

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