Oakville, On Estate front office administrator Jobs – 10 Openings This Week

New Home Sales Administrator
RARE Real Estate Inc. —Oakville, ON
- $20–$27 an hour
- Weekends as needed
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Paid time off
Quick apply
Real Estate Front Office Administrator
Remax Escarpment Realty Inc. —Burlington, ON
- From $19 an hour
- Full-time
- Customer service
- Administrative experience
- Travel
- Dental care
- Vision care
Quick apply
Facility Operations Manager
BGIS —Etobicoke, ON
- $96,322–$120,402 a year
- Full-time
- Leadership
- Communication skills
- Negotiation
Front Desk Administrator
REBEST REALTY INC. —Mississauga, ON
- $17.60–$19.00 an hour
- Part-time
- CRM software
- Customer service
- In-person
Quick apply
7d
Assistant Superintendent (Live-In)
Morguard —Mississauga, ON
- $20,000–$30,000 a year
- Weekends as needed
- Microsoft Office
- High school diploma or GED
- Organizational skills
Quick apply

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New Home Sales Administrator
RARE Real Estate Inc. —Oakville, ON
Respond to general online inquiries and assist with managing comments or reviews on social media platforms when required. (2 days off during week in lieu).
$20–$27 an hour
Quick apply
Real Estate Office Co-ordinator
CENTURY 21 Miller Davies Real Estate —Burlington, ON
Provide customer support by answering inquiries via phone, email, or in person. The ideal candidate will serve as the first point of contact for visitors and…
$20–$25 an hour
Quick apply

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Front Desk Administrator
Sotheby's International Realty Canada —Toronto, ON
Greeting guests, answering telephones, and directing incoming calls to appropriate personnel. Overseeing the appearance of the office by making sure the…
$19–$20 an hour
Quick apply
1d
Real Estate Administrative Assistant/Receptionist
HomeLife Realty Services —North York, ON
In addition to transaction administration, the successful candidate will manage front desk reception duties, assist agents with administrative support, and help…
$18–$20 an hour
Quick apply

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New Home Sales Administrator

RARE Real Estate Inc.
Oakville, ON

Quick apply

Job details

Full-time
$20–$27 an hour

Qualifications

Microsoft Powerpoint
Bilingual
Microsoft Word
CRM software
French
Microsoft Excel
Microsoft Outlook
Sales
Marketing
ERP systems
Post-secondary education
English
Microsoft Office
Administrative experience
High school diploma or GED
Data entry
Front desk
Purchasing
Business
Communication skills

Full job description

Position Overview

The New Home Sales Administrator plays a key role in supporting the day-to-day operations of a pre-construction sales office. This position is responsible for coordinating administrative processes, managing documentation, and assisting the sales team to ensure the smooth execution of new home sales activities.

As the first point of contact for visitors, this role is front-facing and plays an important part in shaping the purchaser and broker experience. The successful candidate will create a welcoming and professional environment while ensuring visitors are properly registered and directed, helping to deliver a positive first impression of the developer they are representing.

This role requires exceptional organization, strong attention to detail, and a professional, customer-focused approach.

Key Responsibilities:

Administrative & Sales Support

Prepare Agreements of Purchase and Sale and related documentation based on instructions from the sales team.
Maintain digital Lot files and purchaser records for all sold units, ensuring documentation is complete, organized, and confidential.
Track and manage deposits, ensuring timely processing and compliance with developer and company policies.
Maintain accurate inventory records, including lot availability, pricing updates, and new releases, ensuring updates are communicated to the sales team.
Collect and maintain purchaser information in accordance with FINTRAC requirements.
Record and track delinquent payments and follow-up attempts.
Collect and review mortgage documentation to ensure compliance with required guidelines.

Sales Office Operations

Serve as the first point of contact for all visitors to the sales office, greeting purchasers and brokers professionally and ensuring a welcoming and positive first impression.
Register all visitors accurately, ensuring new guests complete registration forms and broker information is collected when applicable.
Monitor voicemail and incoming email correspondence, responding to or directing inquiries appropriately.
Maintain the presentation and organization of the sales center, including signage, marketing collateral, and display materials.
Order and maintain inventory of office supplies, marketing materials, welcome gifts, and closing gifts.
Maintain sales office and model home deficiency lists.
Assist with the coordination and execution of sales events, broker previews, open houses, and promotional activities.
Help create a professional and welcoming sales environment that reflects the quality of the builder brand and enhances the purchaser experience.
Open and close the sales center and model homes as required.

Reporting & Systems Management

Prepare and distribute daily and weekly sales and traffic reports for internal teams and developer stakeholders.
Maintain and update CRM systems and internal sales tracking tools, ensuring accurate data entry and reporting.
Utilize centralized ERP and sales systems (such as SalesXpress or similar platforms) to manage sales documentation and reporting.

Client & Developer Communication

Serve as a point of contact for general inquiries from purchasers, brokers, and other stakeholders.
Coordinate with developers regarding pricing changes, incentives, and project updates, and communicating relevant information to the sales team.
Attend internal sales and marketing meetings and communicate updates, issues, and questions as required.
Respond to general online inquiries and assist with managing comments or reviews on social media platforms when required.

General Administrative Duties

Perform general administrative and office coordination duties as required to support the sales team and maintain smooth day-to-day operations.

Qualifications:

Experience & Education

2+ years of administrative experience, preferably within real estate, new home sales, or a related field.
Experience working with a residential home builder or pre-construction sales environment is considered an asset.
Post-secondary education in business administration, sales, marketing, or a related field preferred.
High school diploma required.

Skills & Competencies

Exceptional organizational and multitasking skills with the ability to prioritize effectively.
Strong written and verbal communication skills.
High level of attention to detail and accuracy.
Professional demeanor with a client-focused approach.
Ability to work in a fast-paced sales environment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems.
Experience with builder ERP or sales systems (such as Newstar and SalesXpress) is considered an asset.
Bilingual (English/French) considered an asset.

Working Conditions

Extended periods of working at a computer may be required.
Occasional visits to construction sites may be required; appropriate protective equipment may be necessary.
Flexibility to work evenings and weekends is required.
Reliable transportation may be required to attend off-site sales centers or events.

Compensation & Benefits

Competitive hourly compensation starting at $20/hour
Comprehensive benefits package

Job Type: Full-time

Pay: $20.00-$27.00 per hour

Benefits:

Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Application question(s):

What city are you located in?
Are you willing to work both weekend days? (2 days off during week in lieu)

Education:

Secondary School (required)

Work Location: In person

Quick apply

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estate front office administrator jobs in oakville, on

New Home Sales Administrator

Real Estate Front Office Administrator

Facility Operations Manager

Front Desk Administrator

Assistant Superintendent (Live-In)

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