Oakville On Sales administrator Jobs – 58 Openings This Week

Senior Dealership Administrator / Dealership Controller
KAR Auto Sales —Mississauga, ON
- $45,000–$69,000 a year
- Part-time
- CRM software
- Accounting
- Organizational skills
Quick apply
12d
Senior CCaaS Engineer
Ingram Micro —Mississauga, ON
- Up to $120,000 a year
- Full-time
- Hybrid work
- Computer Science
- ERP systems
- System design
- Disability insurance
- Dental care
Quick apply
Executive Real Estate Assistant
Confidential —Burlington, ON
- From $65,000 a year
- Full-time
- CRM software
- Google Suite
- Administrative experience
Quick apply
Bilingual Client Support Admin and Servicing
CanCap Management Inc. —Mississauga, ON
- $22–$25 an hour
- Hybrid work
- Bilingual
- Negotiation
Quick apply
10d
Machine Sales Administrator
Amada Canada Ltd —Mississauga, ON
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Wellness program
- Disability insurance
Quick apply
Sales Support Administrator
BSA WIBERG —Oakville, ON
- $45,000–$48,500 a year
- Full-time
- Sales
- Customer service
- ERP systems
Quick apply
Bilingual Office Administrator (Mandarin and English)
New Shah Impex Inc —Mississauga, ON
- From $21 an hour
- Full-time
- English
- Microsoft Office
- Finance
- Paid time off
Quick apply
3d
Bilingual Service Administrator (English/French)
Diploma Healthcare Group —Mississauga, ON
- $48,000–$60,000 a year
- 8 hour shift
- Hybrid work
- Microsoft Outlook
- Customer service
- English
- Dental care
- Vision care
Quick apply
4d
New Home Sales Administrator (Burlington)
RARE Real Estate Inc. —Burlington, ON
- $20–$27 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Dental care
- Paid time off
Quick apply
Inside Sales Representative
Wovetex Mills Ltd. —Mississauga, ON
- $35,200–$40,000 a year
- Full-time
- Customer service
- Business development
- Presentation skills
Quick apply
Office Administrator (order processing) *Polish speaking*
Omega Food Importers —Mississauga, ON
- From $19 an hour
- Full-time
- English
- Administrative experience
- Data entry
Quick apply
4d
Marketing Administrator
Kingstec Technologies Inc. —Mississauga, ON
- $45,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
Sr. Administrator ERP (Yardi) System
Chartwell Retirement Residences —Mississauga, ON
- Full-time
- Computer Science
- Customer service
- ERP systems
Equipment Lease Administrator (Contract)
Crown Lift Trucks ULC —Mississauga, ON
- $54,900–$65,900 a year
- Full-time
- Microsoft Word
- Data entry
- Contracts
Quick apply
9h
Sales Administrator
Lakeside Controls —Mississauga, ON
- $42,000–$50,000 a year
- Full-time
- Hybrid work
- Windows
- Microsoft Office
- Administrative experience
- Wellness program
- Dental care
Quick apply
1d
Office Administrator & Sales Coordinator
Ramows Lawn Care —Oakville, ON
- $45,000–$60,000 a year
- Immediate opening
- CRM software
- Microsoft Office
- Bachelor's
Quick apply
3d
Office Administrator
ControlChem Canada Ltd. —Burlington, ON
- $48,000–$55,000 a year
- Full-time
- Microsoft Word
- Administrative experience
- First Aid Certification
- Dental care
- Paid time off
Quick apply
2d
Sales Administrator
AWIN - Mercedez Benz Oakville —Oakville, ON
- $20–$22 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Full-Time Sales & Admin Coordinator
CarShine Detailing —Mississauga, ON
- $20–$30 an hour
- Full-time
- Remote
- CRM software
- Customer service
- Administrative experience
Quick apply
Customer Service Administrator
Taylor Steel Inc —Hamilton, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Continuous improvement
- Profit sharing
Quick apply

I want to receive the latest job alerts for sales administrator in oakville on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

sales administrator jobs near oakville on

Platform Engineer jobs in Mississauga, ON

Inside Sales Representative jobs in Mississauga, ON

Office Administrator jobs in Milton, ON

Sales Administrator jobs in Oakville, ON

Office Administrator jobs in Burlington, ON

Office Administrator jobs in Mississauga, ON

Sales Administrator jobs in Mississauga, ON

Real Estate Assistant jobs in Burlington, ON

Lease Administrator jobs in Mississauga, ON

Marketing Administrator jobs in Mississauga, ON

New Home Sales Consultant jobs in Brampton, ON

Sales Coordinator jobs in Mississauga, ON

Service Administrator jobs in Mississauga, ON

Order Processor jobs in Mississauga, ON

Senior Controller jobs in Dartmouth, NS

Senior Service jobs in Brampton, ON

Senior Controller jobs in Toronto, ON

Senior Accountant jobs in Mississauga, ON

Senior Practitioner jobs in Toronto, ON

Senior Accountant jobs in Surrey, BC

Senior Dealership Administrator / Dealership Controller

KAR Auto Sales
Mississauga, ON

Quick apply

Job details

Part-time | Full-time
$45,000–$69,000 a year
12 days ago

Qualifications

CRM software
Dealer management system (DMS) software
Finance
Case file maintenance
Administrative support experience
Filing
Process improvement
Administrative and business operations experience
Records retention
Accounting
Organizational skills
Computer skills
Finance and accounting experience
Document management
OMVIC
Communication skills
Dealership experience
Business process improvement
Account reconciliation

Full job description

Senior Dealership Administrator / Dealership Controller

KAR Auto Sales – Mississauga, ON
Full-Time or Part Time | In-Person

About the Role

KAR Auto Sales is looking for an experienced Senior Dealership Administrator / Dealership Controller to help bring structure, accuracy and strong administrative controls to our growing used vehicle dealership.

This is an important position within our dealership.

As we continue to grow, we are looking for someone with previous automotive dealership experience who understands that a well-run dealership requires more than selling vehicles. Deal files need to be complete, transactions need to be processed accurately, documentation needs to be organized, deadlines need to be followed and dealership processes need to remain compliant with applicable Ontario requirements.

This is not an entry-level dealership administration position.

We are looking for someone who understands dealership operations and can take ownership of the administrative side of the business while working closely with management, sales and the business office.

Key Responsibilities

Responsibilities will include:

Reviewing vehicle deal files for accuracy and completeness
Ensuring required documentation is properly completed and maintained
Maintaining organized and audit-ready deal files
Processing vehicle sales documentation
Managing vehicle licensing and registration documentation
Monitoring outstanding documents and incomplete deal files
Ensuring required signatures, disclosures and supporting documents are present
Maintaining accurate vehicle and customer records
Tracking vehicle purchases, sales and inventory documentation
Processing and reconciling vehicle transactions
Managing lien payout and related documentation where applicable
Tracking funding and outstanding receivables related to vehicle transactions
Working with the business office to ensure funded deals are completed and documented correctly
Coordinating with management regarding outstanding administrative issues
Maintaining dealership records and documentation
Assisting with month-end processes and reporting
Supporting accounting and reconciliation processes
Identifying administrative errors or missing documentation before they become larger problems
Developing and maintaining administrative checklists and controls
Helping management improve dealership processes and accountability
Supporting the dealership during audits, reviews or information requests
Maintaining confidentiality of customer and dealership information

Compliance & Deal File Controls

A major responsibility of this position will be helping ensure that dealership processes and documentation remain consistent with applicable Ontario motor vehicle dealer requirements.

The successful candidate should have experience with, or a strong working understanding of:

OMVIC requirements
MVDA requirements and dealership documentation
Bills of Sale
Required disclosures
Vehicle advertising and documentation requirements
Deal-file completeness
Customer signatures and acknowledgements
Licensing and registration documentation
Trade-in documentation
Lien documentation
Finance and warranty documentation
Record retention
Dealership administrative controls

The role will work closely with management to identify missing documentation, process issues or potential compliance concerns and ensure they are addressed promptly.

What We're Looking For

We are specifically looking for someone with previous automotive dealership administrative, accounting or controller experience.

The ideal candidate is someone who can walk into a dealership environment and understand how a vehicle transaction should move from:

Vehicle Acquisition → Inventory → Sale → Finance → Delivery → Funding → Accounting → Completed Deal File

You should be comfortable identifying when something is missing, following up with the appropriate employee and ensuring it gets completed.

The Right Person

You are:

Extremely organized
Detail-oriented
Comfortable holding others accountable for required documentation
Experienced with automotive dealership processes
Able to work independently
Comfortable working directly with dealership management
Strong with numbers and reconciliation
Able to identify inconsistencies and investigate them
Process-driven
Comfortable creating structure where processes need improvement
Able to manage multiple deadlines and priorities
Professional when dealing with customers, lenders, vendors and regulatory organizations
Someone who takes ownership rather than waiting to be told what needs to be done

Experience

Required:

Previous automotive dealership administrative, accounting or controller experience
Strong understanding of automotive deal files and documentation
Strong computer and organizational skills
Experience working with dealership systems or DMS/CRM platforms
Strong written and verbal communication skills

Preferred:

3+ years of dealership administration or accounting experience
Previous experience as a Senior Deal Clerk, Dealership Administrator, Assistant Controller or Dealership Controller
Experience working within an Ontario automotive dealership
Strong familiarity with OMVIC/MVDA requirements
Experience with used vehicle dealership operations
Experience with dealership month-end and reconciliations

What Success Looks Like

Success in this role means:

Deal files are complete and organized
Required documentation is not being missed
Outstanding items are identified quickly
Funding and transaction paperwork is tracked
Administrative deadlines are met
Management has accurate information
Processes are documented and consistently followed
Problems are identified before they become expensive problems
The dealership is prepared for audits and regulatory reviews
The administrative side of the dealership can support continued growth

Why KAR Auto Sales?

KAR Auto Sales is continuing to grow and professionalize its operation.

We are looking for an experienced dealership professional who can help us build the administrative structure and controls required for the next stage of that growth.

This position will have direct access to dealership management and the opportunity to have a meaningful impact on how the business operates.

For the right person, there is significant opportunity to grow alongside the dealership as the operation expands.

Full-time or Part Time, in-person position in Mississauga, Ontario.

If you have strong dealership administrative or controller experience and take pride in running an organized, accurate and compliant dealership office, we'd like to hear from you.

Pay: $45,000.00-$69,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

sales administrator jobs in oakville on

Senior Dealership Administrator / Dealership Controller

Senior CCaaS Engineer

Executive Real Estate Assistant

Bilingual Client Support Admin and Servicing

Machine Sales Administrator

Sales Support Administrator

Bilingual Office Administrator (Mandarin and English)

Bilingual Service Administrator (English/French)

New Home Sales Administrator (Burlington)

Inside Sales Representative

Office Administrator (order processing) Polish speaking

Marketing Administrator

Sr. Administrator ERP (Yardi) System

Equipment Lease Administrator (Contract)

Sales Administrator

Office Administrator & Sales Coordinator

Office Administrator

Sales Administrator

Full-Time Sales & Admin Coordinator

Customer Service Administrator

I want to receive the latest job alerts for sales administrator in oakville on

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected