Ottawa, On Administrative agent Jobs – 33 Openings This Week

Project Management Administrator
ARS Responds Canada —Orleans, ON
- $50,000–$60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
9d
Service Desk Agent
Hydro Ottawa —Ottawa, ON
- Full-time
- Hybrid work
- Bilingual
- English
- High school diploma or GED
5d
Guest Service Agent (Part Time)
AC Marriott Ottawa —Ottawa, ON
- From $23.99 an hour
- Part-time
- Bilingual
- Customer service
- English
- Store discount
- Wellness program
Quick apply
Branch Manager
ARS Responds Canada —Orleans, ON
- $110,000–$130,000 a year
- Full-time
- Project management
- Team management
- Budgeting
- Disability insurance
- Dental care
Quick apply
11d
Leasing Agent
Ironclad Properties Inc. —Ottawa, ON
- $24 an hour
- Full-time
- Customer service
- Microsoft Office
- Communication skills
Quick apply
1d
Real Estate Agent
Feely Group —Ottawa, ON
- $50,000–$300,000 a year
- Full-time
- In-person
- Flexible schedule
Quick apply
4d
Residential Leasing Agent
HR Management Services on Demand —Nepean, ON
- Up to $50,000 a year
- Full-time
- Microsoft Office
- Communication skills
- Dental care
- Paid time off
Quick apply
Billing & Customer Support
Kevin Carruthers - Desjardins Insurance Agent —Ottawa, ON
- $18 an hour
- Full-time
- Bilingual
- Customer service
- English
Quick apply
Administrative Assistant & Sales Support
Kevin Carruthers - Desjardins Insurance Agent —Ottawa, ON
- Full-time
- Sales
- Customer service
- Presentation skills
Quick apply
Administrative Assistant - Life Insurance Advisor Support
Kevin Carruthers - Desjardins Insurance Agent —Ottawa, ON
- $40,000–$45,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
Quick apply
Senior Logistics Coordinator
Dynacare —Ottawa, ON
- $24 an hour
- Contract
- Customer service
- Microsoft Office
- Travel
- Wellness program
- Employee stock purchase plan
10d
Leasing Manager
Akelius —Ottawa, ON
- $50,000–$55,000 a year
- Weekends as needed
- Bilingual
- Microsoft Excel
- English
- Dental care
- Vision care
Quick apply
Leads Generator / Cold Caller Position
Kevin Carruthers - Desjardins Insurance Agent —Ottawa, ON
- $18–$40 an hour
- Part-time
- Bilingual
- In-person
- Life insurance
Quick apply
Legal Assistant, Patent Prosecution
Osler, Hoskin & Harcourt LLP —Ottawa, ON
- $56,000–$58,000 a year
- Hybrid work
- Customer service
- Microsoft Office
- Communication skills
Marketing Coordinator
Karan Sharma Real Estate Corp. —Ottawa, ON
- $40,000–$45,000 a year
- Full-time
- Writing skills
- English
- Administrative experience
Quick apply
IP Assistant - Patent
Gowling WLG —Ottawa, ON
- $48,000–$52,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Typing
- Disability insurance
- Dental care
Quick apply
EarlyON Casual Positions
Ottawa Catholic School Board —Ottawa, ON
- $24.03–$25.03 an hour
- CPR Certification
- First Aid Certification
Residential Property Administrator
District Realty. —Ottawa, ON
- Full-time
5d
Housekeeper
Villa Marconi Long Term Care Centre —Ottawa, ON
- $19.41 an hour
- Part-time
- High school diploma or GED
- Organizational skills
- Communication skills
- Employee assistance program
Quick apply
Real Estate Assistant
Coldwell Banker Sarazen Realty —Ottawa, ON
- $40,000–$45,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
8d

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Project Management Administrator

ARS Responds Canada -
Orleans, ON

Quick apply

Job details

Full-time
$50,000–$60,000 a year
9 days ago

Qualifications

Customer service
Restoration
Filing
Microsoft Office
Administrative experience
Data entry
Organizational skills
Microsoft Project
Leadership
Communication skills
Time management
Office experience

Full job description

ARS Responds Canada is a leading expert in disaster mitigation and property restoration, with over 60 years of experience serving clients across the country. We are committed to delivering exceptional outcomes for insurers, agents, brokers, and most importantly, the policyholder.

Our team restores properties affected by water, fire, storm, and other disaster-related events, ensuring owners receive fast, reliable, and professional service.

As we continue to grow and evolve, we are looking for talented individuals who want to be part of a dynamic and expanding organization. We offer a competitive compensation package that includes an extended health plan covering medical, dental, and vision, an RRSP program, access to an Employee Assistance Program, professional development opportunities, and clear pathways for internal growth and advancement.

If you are ready to take on a dynamic role as Project Management Administrator in a company that values expertise, leadership, and client satisfaction, we want to hear from you!

Position Overview

The Project Management Administrator is responsible for handling the administrative functions of all projects and programs. In this role, you will oversee the daily functions of projects to ensure deadlines and compliance requirements are met. You will be a key member of our project management department, working closely with Project Managers and Project Coordinators.

Key Responsibilities:

Prepare and organize files, ensuring Project Managers, Project Coordinators, and team members have all required documentation prior to job commencement, and that files are complete and accurate upon job completion
Prepare and organize all job files as directed by the Project Manager, including scopes of work (contracts and extras), production sheets, and complete billing information
Process accurate invoicing upon file completion in alignment with client protocols
Assist in coordinating all production requirements, including workforce, materials, supplies, equipment, and tools for the Project Manager, when required
Maintain cooperative working relationships with all company employees, existing and prospective customers, subcontractors, owners, suppliers, etc.
Ensure work authorizations, completion certificates, and all other required documents are obtained from the Project Manager and uploaded into applicable programs
Liaise between Project Managers, Project Coordinators, and clients
Accurately invoice each file once quality control has been completed under the direction of the Project Manager
Coordinate and schedule subtrades
Create work orders, purchase orders, change orders, reports, and related documentation
Enter notes into the company filing system
Assist with accounts receivable and accounts payable functions
Manage calendars and scheduling requirements
Communicate with executive, administrative, and team personnel to gather or convey relevant information
Schedule meetings, which may involve corporate executives and/or major customer personnel, including arranging and preparing materials, reports, and other pertinent documentation. May be required to attend meetings to record minutes or maintain records
Assist management with other duties as assigned

Required Knowledge and Experience:

3–5 years of insurance office administration experience, with preference given to candidates with insurance restoration experience
Excellent verbal and written communication skills
Intermediate proficiency with software applications including Microsoft Office Suite, Microsoft Project, DASH, Xactimate* and XactAnalysis* (*considered an asset)
Detail-oriented with strong organizational skills
Strong customer service skills
Strong administrative, record-keeping, and data entry skills
Effective time management skills

AODA Statement

ARS Responds Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.

We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.

Pay: $50,000.00-$60,000.00 per year

Benefits:

Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Tuition reimbursement
Vision care

Ability to commute/relocate:

Orleans, ON K4A 3M3: reliably commute or plan to relocate before starting work (required)

Experience:

Office Administration: 3 years (required)

Work Location: In person

Quick apply

Refine Your Search

administrative agent jobs in ottawa, on

Project Management Administrator

Service Desk Agent

Guest Service Agent (Part Time)

Branch Manager

Leasing Agent

Real Estate Agent

Residential Leasing Agent

Billing & Customer Support

Administrative Assistant & Sales Support

Administrative Assistant - Life Insurance Advisor Support

Senior Logistics Coordinator

Leasing Manager

Leads Generator / Cold Caller Position

Legal Assistant, Patent Prosecution

Marketing Coordinator

IP Assistant - Patent

EarlyON Casual Positions

Residential Property Administrator

Housekeeper

Real Estate Assistant

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