Ottawa, On Senior administrative specialist Jobs – 25 Openings This Week

Property & Estate Manager — Bahamas (Luxury Rentals & Private Residences)
Confidential —Ottawa, ON
- $77,806.91–$177,295.03 a year
- Full-time
- In-person
- Mechanical knowledge
- Paid time off
Quick apply
3d
Employee Engagement Specialist
Responsive Health Management —Orleans, ON
- $76,000 a year
- Weekends as needed
- Google Suite
- Microsoft Office
- Analysis skills
- Employee assistance program
Quick apply
Human Resources (HR) & Labour Relations (LR) Business Partner
The Universal Group —Ottawa, ON
- $75,000–$80,000 a year
- Full-time
- Bilingual
- English
- Bachelor's
- Dental care
- Employee assistance program
Quick apply
Procurement Consultant
Robert Half —Ottawa, ON
- $35.63–$41.25 an hour
- Temporary
- Bilingual
- English
- AI
Quick apply
14d
Specialist, Advocacy Communications
Canadian Cancer Society —Ottawa, ON
- $53,000–$63,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
14d
Bilingual Case Coordinator (Insurance)
STRIVE Recruitment —Ottawa, ON
- $60,000–$70,000 a year
- Full-time
- Bilingual
- Microsoft Outlook
- English
- Life insurance
Quick apply
Intermediate Administrative Coordinator
University of Ottawa —Ottawa, ON
- $63,155–$78,944 a year
- Full-time
- Hybrid work
- Bilingual
- English
- Microsoft Office
6d
Administrator/Senior Administrator, Public Sector Administration
BDO —Ottawa, ON
- $45,000–$88,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
- Paid time off
Senior Technical Specialist - ERP Deployment and Cutover (1 Year)
Algonquin College —Ottawa, ON
- $56.46–$75.28 an hour
- Full-time
- Hybrid work
- Computer science
- Microsoft Excel
- Azure
- Dental care
- Tuition reimbursement
8d
Operations Specialist
Adecco Group —Ottawa, ON
- $50,000–$55,000 a year
- CPR Certification
- Customer service
- Writing skills
8d
Accountant
CLV Group —Ottawa, ON
- $65,000–$75,000 a year
- Full-time
- Microsoft Excel
- Finance
- Analysis skills
Quick apply
Contracting Specialist
QUALIFIED FINANCIAL SERVICES —Ottawa, ON
- $48,000–$50,000 a year
- Full-time
- Hybrid work
- Bilingual
- English
- Microsoft Office
- Dental care
Quick apply
9d
Field Service Representative
Marshall Canada Holdings Inc. —Ottawa, ON
- $100,000–$115,000 a year
- Administrative experience
- Travel
- AI
8d
Senior Specialist, Statistics Laboratory
University of Ottawa —Ottawa, ON
- $90,987–$114,932 a year
- Full-time
- Bilingual
- Doctoral degree
- Data analysis skills
6d
Infrastructure Systems Analyst (Network) (RFT 1.0 FTE)
The Royal Ottawa Mental Health Centre —Ottawa, ON
- $58.63–$67.97 an hour
- Full-time
- Hybrid work
- Bilingual
- Azure
- Computer Science
- Disability insurance
- Dental care
Senior Socio-Economic Consultant, Indigenous Relations
SLR Consulting —Ottawa, ON
- $110,000–$150,000 a year
- Full-time
- Bilingual
- English
- Travel
- Dental care
- Work from home
Security Advisor PAM Specialist
Intact —Ottawa, ON
- $118,700–$145,100 a year
- Full-time
- Hybrid work
- Bilingual
- Azure
- No experience needed
- Employee stock purchase plan
18h
Business Management Specialist
John Howard Society of Ottawa —Ottawa, ON
- $44 an hour
Quick apply
LEO Satellite Operations Engineering Specialist
Telesat —Ottawa, ON
- Full-time
- Engineering
- English
- Master's degree
5d

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senior administrative specialist jobs near ottawa, on

Property & Estate Manager — Bahamas (Luxury Rentals & Private Residences)

Confidential
Ottawa, ON

Quick apply

Job details

Full-time | Contract
$77,806.91–$177,295.03 a year
3 days ago

Qualifications

Certified Property Manager
Mechanical knowledge

Full job description

Director of Property & Estate Management Note: This is a full time position in Nassau, Bahamas

Estate Manager · Property Operations · Asset Management · Hospitality Management · The Bahamas (on-site, full-time) · B$100,000/yr + housing, vehicle & full expatriate package · Work permit sponsored for the right international candidate

The Opportunity

Imagine running a private portfolio in the Bahamas — luxury vacation rentals, private estates, a client-entertaining condominium, a commercial fleet — with real authority, an established organization behind you, and Principals who trust you to run it. Living there. Tax-free. Housed. This is that role.

A privately held international group with operating companies across the Bahamas, the United States, and Canada is hiring a Director of Property & Estate Management to run its property portfolio. The group's real estate holdings are growing rapidly — concentrated in the Bahamas, with interests in the US.

The position is part hospitality operator, part estate manager, part asset manager. You will have real autonomy, reporting directly to ownership and the Global COO; a supportive and growing team of senior management across multiple countries; a support team on the ground that grows with you; and ownership that manages by monthly report and weekly call — not by looking over your shoulder.

Why This Role Is Rare

You are the first: this is the group's first dedicated head of property and estate operations. You inherit assets and a growing team that will be consolidated around you — you set the function, the standards, and the structure (an assistant, a staff mechanic, and maintenance and housekeeping hires are budgeted).
Your scope grows with the portfolio: the group is in an aggressive growth phase, new assets are coming online, and this role expands with them — with a formal annual review to match.
The life is part of the package: live and work in one of the world's most desirable locations, with no personal income tax, housing and vehicle provided, and a total package typically valued well above the salary line.

What You'll Run

The revenue portfolio: a premium short-term rental operation in a sought-after vacation destination serving high-end business travelers and vacationers (Airbnb, VRBO, and direct booking — full accountability for occupancy, rates, reviews, and yield), plus long-term residential rentals (tenancy administration, collections, inspections) and a guest vehicle rental program.
The corporate portfolio: workforce housing, a commercial office, and a 20+ vehicle commercial fleet program serving the group's operating companies — run like a professional tenant and fleet operation with clean intercompany cost allocation, compliance calendars, and a dedicated staff mechanic reporting to you for the hands-on work.
The physical assets behind it all: disciplined preventive maintenance of the equipment that keeps every property running — HVAC plant, pumps, pool systems, generators, cisterns, and appliances — in a salt-air environment that punishes neglect. Protecting and extending asset life is a core measure of success in this role, executed through your maintenance team and scheduled programs, not firefighting.
The estate portfolio: the Principals' private residences maintained to a daily estate standard — cleaned daily when occupied, fully provisioned, always ready — plus a luxury condominium for entertaining business clients, remote administrative oversight of the group's US assets (a private residence, leased corporate premises, a small vehicle fleet, and a yacht, all through established local vendors and a professional captain; no US hands-on work), and direct personal support to the Principals: their schedule, their travel, and the everyday matters that come with being their single trusted point of contact, 24/7 for genuine emergencies.
The team: your own assistant, a staff mechanic, handymen, and domestic staff — with the mandate and budget to build out the maintenance and housekeeping teams as the portfolio grows.

What You Must Bring (we hire for these — they can't be taught)

Self-motivation and an ownership mentality. The owners are absentee. There is no daily supervisor. People who need structure imposed on them fail in this role regardless of skill.
Integrity, and genuine comfort with verification: documented expenses, access logs, and audit rights protect both sides here. If that bothers you, this isn't your role.
Discretion as instinct. You will hold intimate access to a private family's homes, schedule, and affairs.
A true service disposition — equally committed to a burst pipe at 2 a.m. and to ensuring the smallest task is serviced on time. No task is beneath this role.
Calm, decisive judgment in emergencies, and disciplined, clear written reporting.
Hands-on mechanical aptitude and practical problem-solving — you can diagnose an AC fault, a failing pump, or a pool-system problem well enough to fix the small ones and supervise the big ones.
7+ years in hospitality/resort operations, estate management, or multi-unit property management, including P&L responsibility and, ideally, luxury-residence service.
Hands-on Airbnb/VRBO hosting experience with a track record you can evidence — listing optimization, host performance metrics, reviews, and platform claims/resolutions. Shortlisted candidates will be asked to walk us through listings they have operated.
Professional credentials — CPM, ARM, RMP, CAM, RPA, CFM, or CHA — are a genuine asset and will be verified. Letters after your name earn our attention; character and results earn the role.

What We'll Teach You (don't self-screen on these)

We hire for character and track record, then teach the specifics through a structured first ninety days. Nothing below should stop you from applying:

How we run: every property, standard, checklist, and report in this operation is documented — you will learn our way of working from written procedures and a structured handover, not tribal knowledge, with the systems already in place to support you.
The Bahamas: never worked here? That's fine. VAT on short-term rentals, vehicle licensing, hurricane preparation, permits and country-specific requirements, and our established vendor network — we walk you through all of it, with experienced group personnel on-island beside you.
The specialist corners: yacht administration (a professional captain runs the vessel — you learn the oversight), Bahamian tenancy administration, and how costs and services move between our companies. Each is a process to learn, not a prerequisite to bring.

Compensation & Package

B$100,000 starting salary (Bahamian dollar, pegged 1:1 to USD). The Bahamas levies no personal income tax.
Housing provided (on-site or near-site) and a company vehicle.
Expatriate medical insurance; phone/data stipend; statutory benefits; three weeks' vacation.
Work permit fully sponsored and paid by the employer for a qualified international candidate, plus one annual return flight home. Canadian and other international applicants are welcome and should note the total package — tax-free salary, housing, vehicle, medical — typically compares with a substantially higher gross salary at home.
Performance incentive tied to what matters in year one: standing the role up effectively — plus revenue results, asset care, and estate standards — with a formal annual salary review.

How to Apply

Apply with your CV and a short cover note addressing two things directly: (1) the Airbnb/VRBO or rental operation you have run, with results; and (2) an example of a role where you operated with full autonomy — what you were trusted with, and how you reported. Applications that address both will be shortlisted for review. Background, credit, and reference checks are conditions of hire; a confidentiality agreement is a condition of employment. The successful international candidate must apply from outside the Bahamas (an immigration requirement); our team manages the permit process end to end. If you have spent your career being trusted with more than your title said — and you have been waiting for a role that hands you everything and gets out of your way — we would like to hear from you.

Equal-opportunity employer. Position based in the Bahamas; offer conditional on work permit grant where applicable.

Pay: $77,806.91-$177,295.03 per year

Benefits:

Paid time off

Work Location: In person

Quick apply

Refine Your Search

senior administrative specialist jobs in ottawa, on

Property & Estate Manager — Bahamas (Luxury Rentals & Private Residences)

Employee Engagement Specialist

Human Resources (HR) & Labour Relations (LR) Business Partner

Procurement Consultant

Specialist, Advocacy Communications

Bilingual Case Coordinator (Insurance)

Intermediate Administrative Coordinator

Administrator/Senior Administrator, Public Sector Administration

Senior Technical Specialist - ERP Deployment and Cutover (1 Year)

Operations Specialist

Accountant

Contracting Specialist

Field Service Representative

Senior Specialist, Statistics Laboratory

Infrastructure Systems Analyst (Network) (RFT 1.0 FTE)

Senior Socio-Economic Consultant, Indigenous Relations

Security Advisor PAM Specialist

Business Management Specialist

LEO Satellite Operations Engineering Specialist

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