Ottawa, On Vice president of academic Jobs – 14 Openings This Week

Executive Assistant (Temporary - 12 Months)
Hydro Ottawa —Ottawa, ON
- Full-time
- Hybrid work
- Bilingual
- English
- Administrative experience
11d
Associate Vice-President, Student Services
University of Ottawa —Ottawa, ON
- Full-time
- Bilingual
- Management
- English
Senior Specialist, Public Policy and Research
University of Ottawa —Ottawa, ON
- $96,570–$120,712 a year
- Full-time
- Bilingual
- Research
- Microsoft Office
Vice President, Clinical and Service Excellence
healthcarecan —Ottawa, ON
- $160,000–$180,000 a year
- Master's degree
- Business
- Leadership
Intermediate Analyst, Prospect Management
University of Ottawa —Ottawa, ON
- $80,942–$102,245 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
- COVID-19 protective measures
9d
Senior Vice President and Chief Financial Officer (SVP & CFO)
University of Ottawa Heart Institute —Ottawa, ON
- Leadership
Senior Manager, Operations and Planning
University of Ottawa —Ottawa, ON
- $118,675–$148,344 a year
- Full-time
- Bilingual
- Management
- Master's degree
3d
Senior Category Manager, Strategic Procurement
Algonquin College —Ottawa, ON
- $88,985–$111,230 a year
- Full-time
- Hybrid work
- Finance
- Analysis skills
- Business
- Dental care
- Tuition reimbursement
Tier 1 Canada Research Chair in Indigenous Community Infrastructure - Directorship of the Centre for Indigenous Community Infrastructure
University of Ottawa —Ottawa, ON
- $200,000 a year
- Full-time
- Bilingual
- Civil engineering
- Doctoral degree
- Disability insurance
- Life insurance
Senior Investment Analyst | CBP Capital
Colonnade Management Inc. —Ottawa, ON
- $100,000–$115,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- English
Quick apply
5d
Manager, Financial Services
Carleton University —Ottawa, ON
- Finance
- Databases
- Bachelor's
Analyst, Investment Management
Colonnade Management Inc. —Ottawa, ON
- $80,000–$95,000 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- English
- Disability insurance
- Dental care
Quick apply
Tier 2 Canada Research Chair in Experimental Cellular and Systems Biophysics
University of Ottawa —Ottawa, ON
- $99,377–$109,776 a year
- Full-time
- Bilingual
- Medicine
- Doctoral degree
- Disability insurance
- Life insurance
Tier 1 Canada Research Chair in Mechanistic Interactions in Psychosis
University of Ottawa —Ottawa, ON
- Full-time
- Bilingual
- Medicine
- Doctoral degree

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Executive Assistant (Temporary - 12 Months)

Hydro Ottawa -
Ottawa, ON

Apply Now

Job details

Full-time
11 days ago

Qualifications

Bilingual
French
JD Edwards
Post-secondary education
English
Administrative experience
Computer skills
Workday
Office experience

Full job description

Please Note: If you are a current Hydro Ottawa employee with access to Workday, apply to this job via the Workday application.

At Hydro Ottawa, we empower the lives of the people in the communities we serve.

As the electricity distributor to the Nation’s Capital, our work powers all the essential activities that make up our lives - at home, at work and at play. And as Ontario’s largest municipally-owned producer of green power, we are leading the way to a greener tomorrow.

We are looking for trailblazers and innovators to join us as we build an energy future that will keep our City and our planet green for generations to come.

Are you ready to make a difference in our community?

JOB SUMMARY

The Executive Assistant provides executive-level support to the Executive Vice President, Finance and Chief Financial Officer. The primary responsibilities are to manage the executive schedule, coordinate with internal and external stakeholders, provide support, work on operations related projects and manage procurement for the Finance division. Additional responsibilities include reviewing and prioritizing and answering e-mail, requests for meetings, expense reports, phone calls and other items based on strategic and daily priorities, liaising with other members of the Executive Management Team and senior executives from other organizations, providing support / coverage to other Executive Assistants, establishing and maintaining document management systems, and actioning or responding to routine items on the Executive Management Team members behalf.

The Finance Division encompasses key corporate functions including Regulatory Affairs, Financial Reporting, Corporate Financial Planning Analysis, Accounting, Treasury, and Strategic Sourcing Logistics.

MAJOR RESPONSIBILITIES

Analyze incoming mail and correspondence for distribution/action by appropriate staff, initiating action on routine or procedural matters.
Establish, revise and maintain office organization and procedures to ensure efficient operation and recommend improvements.
Track tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
Assess the nature and sensitivity of verbal and written requests, and take appropriate action.
Maintain an accurate and detailed calendar, manage and log incoming scheduling requests, reschedule meetings, proactively communicate changes, and anticipate and respond to scheduling conflicts.
Plan meetings and events as required, including catering and logistics. May include itinerary planning, travel, and overnight accommodation including negotiating corporate rates, and assisting facilitators in preparatory plans
Prepare routine responses for signature, researching and collecting relevant documentation regarding more complex responses.
Maintain the security of highly sensitive and confidential matters.
Liaise with the internal team, providing support where necessary.
Undertake special assignments as requested.
Adopt and champion new technologies and business processes as required.
Perform Recording Secretary functions including scheduling meetings, drafting and distributing agendas, recording minutes, and following up on action items.
Prepare specialized reports and provide options/recommendations as required.
Enter purchase requisitions, process purchase orders and assist with procurement of software and services through ERP system, supporting operational needs.
Execute administrative processes and procedures (e.g. travel expenses, vacation, meeting room preparation) in accordance with Corporate policies, guidelines and procedures.
Monitor budget and work orders, and reconcile invoices.
Process and record a variety of agreements and contracts.
Liaise with consultants retained. Schedule meetings, process invoices for payment.
Field general questions and concerns raised by staff including fellow Executive Assistants pertaining to policies / procedures.
Assist with divisional policy administration and updates.
Coordinate format, and assemble critical documentation and reports for the Board of Directors and quarterly committee meetings.
Ensure consistent and efficient interaction with others across the organization.
Review and edit documents.
Track and reconcile monthly cash expenses and credit card statement and complete and submit reports in a timely manner.
Perform other related duties as required.

EDUCATION AND EXPERIENCE

Post-secondary education in a related field, preferably Office Administration
Several years’ experience managing the administration of an Executive or Director level office
Several years’ progressively responsible secretarial experience
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
Ability to work in a fast-paced and sometimes unpredictable environment; works well under pressure and tight deadlines
Advanced grammar and a high level of detail orientation is essential
Working knowledge of Workday and JD Edwards considered an asset
Strong computer skills; proficient in the use of office productivity and collaboration tools, preferably Google Workspace

ADDITIONAL REQUIREMENTS

English essential, both oral and written; Bilingual (English/French) considered an asset

If you are ready to join our company with this exciting opportunity please submit a cover letter and resume to include how your qualifications suit this role.

This is a management group opportunity and salary will be commensurate with qualifications.

Hydro Ottawa offers a Hybrid Work Model. Hybrid work is position specific, details of the hybrid model will be discussed with successful candidates.

Hydro Ottawa may use artificial intelligence (“AI”) during the recruitment process to aid in the screening and selection of candidates.

Location:

Ottawa, ON

This is a management group opportunity. The annual salary range for this position identified below depends on experience, education, and professional designation. Candidates selected for the pool may be offered a salary within this range if and when they are considered for a future vacancy.

Pay Range Minimum:

$62,098.18

Pay Range Maximum:

$93,205.53

Posting End Date (if applicable):

August 14, 2026

Hydro Ottawa is committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs.

Applicants must be legally entitled to work in Canada.

Apply Now

Refine Your Search

vice president of academic jobs in ottawa, on

Executive Assistant (Temporary - 12 Months)

Associate Vice-President, Student Services

Senior Specialist, Public Policy and Research

Vice President, Clinical and Service Excellence

Intermediate Analyst, Prospect Management

Senior Vice President and Chief Financial Officer (SVP & CFO)

Senior Manager, Operations and Planning

Senior Category Manager, Strategic Procurement

Tier 1 Canada Research Chair in Indigenous Community Infrastructure - Directorship of the Centre for Indigenous Community Infrastructure

Senior Investment Analyst | CBP Capital

Manager, Financial Services

Analyst, Investment Management

Tier 2 Canada Research Chair in Experimental Cellular and Systems Biophysics

Tier 1 Canada Research Chair in Mechanistic Interactions in Psychosis

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