Ottawa On Paralegal Jobs – 8 Openings This Week

Legal Assistant, Labour, Employment and Human Rights (Bilingual)
Fasken —Ottawa, ON
- $55,000–$75,000 a year
- Overtime
- Hybrid work
- Communication skills
- Time management
Quick apply
8d
Legal Assistant, Litigation
Dentons —Ottawa, ON
- $65,000–$75,000 a year
- Research
- Databases
- Organizational skills
- Paid time off
8d
Legal Assistant, Patent Prosecution
Osler, Hoskin & Harcourt LLP —Ottawa, ON
- $56,000–$58,000 a year
- Hybrid work
- Customer service
- Writing skills
- Administrative experience
Team Lead, Paralegal
InterRent REIT —Ottawa, ON
- Full-time
- Research
- Microsoft Office
- Supervising experience
Quick apply
Team Lead, Paralegal
CLV Group —Ottawa, ON
- Full-time
- Research
- Microsoft Office
- Supervising experience
Quick apply
Senior Trademark Paralegal
MBM Intellectual Property Law LLP —Ottawa, ON
- $60,000–$70,000 a year
- Full-time
- English
- Microsoft Office
- Databases
- Dental care
- Paid time off

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2d
Real Estate Law Clerk (3+ Years of Experience)
Soloway Wright LLP —Ottawa, ON
The ideal candidate is organized, detail-oriented, client-focused, and able to manage multiple transactions while maintaining a high degree of accuracy and…
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Legal Assistant-English and Mandarin required
Kormans LLP —Markham, ON
Manage incoming mail, emails, and telephone communications. Assist with administrative tasks related to real estate transactions.
$45,000–$50,000 a year
Quick apply
9h
Law Clerk/Paralegal (Civil Litigation/Personal Injury Law)
Iacobelli Law Firm —Richmond Hill, ON
The ideal candidate should be driven and detail oriented and have a minimum one year of experience as a _law clerk _or a _recent graduate of a law clerk or…
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Legal Assistant, Labour, Employment and Human Rights (Bilingual)

Fasken -
Ottawa, ON

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Job details

Permanent
$55,000–$75,000 a year
8 days ago

Qualifications

French
Record keeping
Client onboarding
Document preparation
Case file maintenance
Employment law
Filing
Court form drafting
Task prioritization
Legal drafting
Client services
Customer service orientation
Legal role experience
Productivity software
Appointment scheduling
Proofreading
Document management
Communication skills
Client interaction
Project progress tracking
Time management

Full job description

Permanent Position – Hybrid

Under general direction, the Legal Assistant provides high-level administrative and practice support to legal professionals within the Labour, Employment and Human Rights (LEHR) group. The role involves managing daily practice activities, coordinating schedules and deadlines, preparing legal documentation, and supporting client service delivery in a fast-paced, deadline-driven environment.

This is a hybrid role with a required attendance of three (3) days on-site.

Hours of work are from Monday to Friday, 9:00 a.m. – 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet business and client needs.

Primary Responsibilities:

Practice & Calendar Management
- Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances
- Monitor critical dates deadlines and ensure timely follow-up and filings
- Maintain bring-forward systems and proactively track key milestones and deliverables
- Coordinate logistics and materials for hearings, mediations, and client meetings
- Liaise with legal professionals to prioritize tasks and adapt to changing deadlines
Document Production & Legal Support
- Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings
- Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario (HRTO)
- Ensure all documentation meet firm standards for accuracy, completeness, and formatting
- Assemble books of documents, hearing briefs, and supporting materials
- Draft routine correspondence and memoranda for review
Client & File Management
- Coordinate conflict checks and open new client matters in accordance with firm policies
- Maintain accurate and up-to-date client and matter information within firm systems
- Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards
- Communicate professionally with clients, opposing counsel, and third parties
- Support client onboarding and ongoing file management processes
Billing & Financial Administration
- Assist with time entry, billing preparation, and submission processes
- Track and manage complex client billing requirements, including guidelines and rate structures
- Review billing details for accuracy and completeness prior to submission
- Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing
Administrative & Operational Support
- Coordinate meetings, travel arrangements, and related logistics
- Handle correspondence, mail, courier services, and document management tasks
- Utilize legal and firm software for case management, document automation, and e-discovery support
- Collaborate with other legal assistants and administrative teams to ensure seamless support coverage
- Perform additional administrative duties as required to support legal professionals and firm operations

Required Knowledge and Experience:

Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred
Minimum of three (3) years of experience in Labour and Employment Law or Litigation
Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures
Strong understanding of legal documentation, court procedures, and tribunal rules
Knowledge of Labour, Employment and Human Rights practices and processes
Familiarity with law firm systems, document management, and billing platforms
Working knowledge of Microsoft Office Suite and legal software applications
Must be bilingual in French
Excellent organizational and time-management skills with the ability to manage competing priorities
Strong attention to detail and commitment to accuracy
Proven ability to work independently while contributing to a collaborative team environment
Exceptional written and verbal communication skills
Strong client service orientation and professional judgment
Ability to handle sensitive and confidential information with discretion
Adaptability and willingness to learn new tools and technologies

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.

Quick apply

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paralegal jobs in ottawa on

Legal Assistant, Labour, Employment and Human Rights (Bilingual)

Legal Assistant, Litigation

Legal Assistant, Patent Prosecution

Team Lead, Paralegal

Team Lead, Paralegal

Senior Trademark Paralegal

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