Richmond Hill On Secretary Jobs – 48 Openings This Week

Engineering Administrative Secretary
Morson Talent (Canada & USA) —North York, ON
- $30–$50 an hour
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6h
Disability Support Coordinator - One (1) Temporary Full-Time Position
York Catholic District School Board —Aurora, ON
- $44.69–$56.76 an hour
- Full-time
- Microsoft Office
- Bachelor's
- Communication skills
- Wellness program
3d
Deal secretary
RIFO REALTY GROUP —Markham, ON
- $18.09–$25.68 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
Quick apply
8d
personal secretary
Moira Wright —Toronto, ON
- $27 an hour
- Overtime
- Microsoft Word
- English
- Microsoft Office
Unit Secretary (CUPE), Surgical Assessment Clinic
Oak Valley Health —Markham, ON
- $28.13–$31.65 an hour
- 8 hour shift
- Laboratory experience
- Organizational skills
- Front desk
12d
General Secretary, Terraces Health Centre
Baycrest —Toronto, ON
- $27.01–$29.41 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Coordinator, Office of the President & Executive Assistant to the Vice-President, Finance & Administration
OCAD University —Toronto, ON
- $36.77–$48.33 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- Writing skills
- Microsoft Office
Human Resources Coordinator
Visual Elements Manufacturing Inc. —Woodbridge, ON
- From $55,000 a year
- Full-time
- Microsoft Office
- Bachelor's
- Human resources
- Dental care
- Paid time off
Quick apply
2d
Medical Secretary
Sinai Health —Toronto, ON
- $25.35–$31.66 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Medical Secretary
Baycrest —Toronto, ON
- $27.41–$29.81 an hour
- On call
- Microsoft Word
- Spanish
- Microsoft Excel
Clerical Support Associate Birthing Unit
Humber River Health —Toronto, ON
- $29.97–$31.02 an hour
- 12 hour shift
- Microsoft Office
- Administrative experience
- High school diploma or GED
Department Secretary - The Access to Care Program
CAMH —Toronto, ON
- $26.80–$33.05 an hour
- Temporary
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
7d
Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)
Oak Valley Health —Markham, ON
- $28.13–$31.64 an hour
- 8 hour shift
- Customer service
- Computer skills
- Typing
Corporate Secretary (Paralegal)
Blue Moon Metals —Toronto, ON
- Full-time
- Communication skills
- Time management
Clerical Support Associate, Family Medicine Teaching Unit
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- 8 hour shift
- Medicine
- Customer service
- Microsoft Office
Clerical Support Associate, Operating Room
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- Microsoft Office
- High school diploma or GED
14d
Clerical Support Associate - 8 West
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- Microsoft Office
- High school diploma or GED
Medical Secretary - Anatomic Pathology - Regular Full-Time 2026-16402
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Microsoft Outlook
- Microsoft Office
- Typing
Quick apply
Branch Administrator - Real Estate, Don Mills
Right at Home Realty —Toronto, ON
- $48,000–$52,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Paid time off
- Employee assistance program
Quick apply
Secretary-Administrative Assistant
Heughes Canada —Toronto, ON
- Full-time
- Sales
- English
- Construction

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Engineering Administrative Secretary

Morson Talent (Canada & USA) -
North York, ON

Quick apply

Job details

Contract
$30–$50 an hour
6 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Visio
Microsoft Office
Administrative experience
Analysis skills
Records management
Presentation skills
Bachelor's
SharePoint
Construction
Office management
Business
Communication skills
Adobe Acrobat
Time management
Office experience

Full job description

Location: North York, ON – Hybrid (2-3 days on-site per week)
Contract Duration: 12 months with a possibility of extension (up to an additional 2 years)
Working Hours: Monday to Friday, 35 hours per week

Job Title: Engineering Administrative Secretary

Position Summary

We are seeking a highly organized and detail-oriented Engineering Administrative Secretary to provide administrative and secretarial support to the Director, Systems Integration. This role plays a critical part in supporting the day-to-day operations of the Engineering Design Division by coordinating communications, managing documentation, tracking key activities, and ensuring efficient administrative processes.

The successful candidate will work closely with internal teams and stakeholders, supporting reporting, document control, scheduling, records management, and divisional coordination activities within a fast-paced engineering environment.

Key Responsibilities

Administrative & Operational Support

Provide comprehensive administrative support to the Engineering Design Division and Director, Systems Integration.
Monitor and communicate daily attendance status for division staff.
Coordinate and administer submittal review processes, including maintaining tracking tools, scheduling review meetings, managing review assignments, and tracking closures.
Maintain the Director’s calendar, digital dashboard, and document repositories using Outlook and SharePoint.
Schedule meetings, coordinate attendance, and arrange conference room bookings.
Liaise with internal and external stakeholders regarding routine administrative matters.

Documentation & Communication

Prepare, format, edit, and distribute reports, presentations, correspondence, and communication materials.
Review and proofread documentation to ensure accuracy, consistency, and completeness.
Track documents and records through approval workflows and follow up on outstanding actions.
Maintain organized electronic and confidential filing systems, including employee performance documentation.
Review incoming correspondence and identify priority matters requiring management attention.

Reporting & Records Management

Assist in the preparation and compilation of Engineering Progress Reports.
Maintain historical records and documentation in accordance with departmental requirements.
Compile, process, and validate data while ensuring accuracy and adherence to established procedures.
Support the distribution, acknowledgement, filing, and SharePoint uploading of safety-related documentation, including:
Job Safety Analyses (JSA)
Task Hazard Reviews (THR)
Safety Talks
Safety Advisories
Safe Notices

Coordination & Training Support

Coordinate training activities and provide administrative support for staff development initiatives.
Provide guidance and assistance to Systems Integration Division personnel as required.
Support divisional activities and special assignments as directed by management.

Qualifications & Experience

Required Qualifications

Post-secondary diploma or university degree in Office Administration, Business Administration, or a related field, or an equivalent combination of education, training, and experience.
3–5 years of administrative or office management experience.
Familiarity with engineering terminology and engineering-related documentation.
Strong organizational, time management, and multitasking skills.
Exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Strong analytical and problem-solving abilities.
Ability to manage confidential information with discretion.

Technical Skills

Advanced proficiency with:
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
Adobe Acrobat
SharePoint
Microsoft Visio
Ability to generate professional reports, presentations, and documentation.
Knowledge of administrative policies, procedures, and records management practices.

Preferred Qualifications

Experience providing administrative support within an engineering, construction, infrastructure, or technical environment.
Canadian Certified Administrative Professional (CCAP) designation from the Association of Administrative Professionals (AAP).

Pay: $30.00-$50.00 per hour

Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (required)

Education:

Bachelor's Degree (preferred)

Experience:

Office Administration: 4 years (preferred)
Engineering Industry: 1 year (preferred)

Work Location: Hybrid remote in North York, ON

Quick apply

Refine Your Search

secretary jobs in richmond hill on

Engineering Administrative Secretary

Disability Support Coordinator - One (1) Temporary Full-Time Position

Deal secretary

personal secretary

Unit Secretary (CUPE), Surgical Assessment Clinic

General Secretary, Terraces Health Centre

Coordinator, Office of the President & Executive Assistant to the Vice-President, Finance & Administration

Human Resources Coordinator

Medical Secretary

Medical Secretary

Clerical Support Associate Birthing Unit

Department Secretary - The Access to Care Program

Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)

Corporate Secretary (Paralegal)

Clerical Support Associate, Family Medicine Teaching Unit

Clerical Support Associate, Operating Room

Clerical Support Associate - 8 West

Medical Secretary - Anatomic Pathology - Regular Full-Time 2026-16402

Branch Administrator - Real Estate, Don Mills

Secretary-Administrative Assistant

I want to receive the latest job alerts for secretary in richmond hill on

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