Primary Purpose:
The Corporate Legal Assistant provides administrative and procedural support to the firm’s Corporate Services group, with primary responsibility for managing corporate maintenance matters, including the preparation, filing, and tracking of annual returns and related statutory filings. This role ensures client corporate records are accurate, complete, and maintained in compliance with applicable legislation, while supporting lawyers in delivering timely and reliable corporate services to clients.
This is an in-office position based in Saskatoon, operating during standard business hours, with occasional flexibility required to meet deadlines. The role involves extended periods of computer use, document preparation, and work within legal platforms. The successful candidate must be able to manage multiple priorities in a time-sensitive environment while demonstrating a high level of confidentiality, discretion, and professionalism in handling sensitive legal and client information. Strong professional relationships are essential to support effective collaboration with lawyers, management, and office staff.
Key Accountabilities
Corporate Record Maintenance
- Maintain accurate, organized, and up-to-date corporate records for client entities, including electronic files and physical minute books.
- Update minute books on a timely basis to reflect routine corporate maintenance matters, including directors’ and shareholders’ changes, annual resolutions, and statutory filings.
- Ensure corporate records are properly labeled, filed, and stored in accordance with firm standards using systems such as Athennian and NetDocuments.
Annual Returns and Routine Filings
- Prepare and file annual returns and other routine statutory filings across applicable jurisdictions, ensuring accuracy and compliance with legislative requirements.
- Track filing deadlines and follow up as required to ensure all annual compliance obligations are met on a timely basis.
- Assist with basic registry filings using platforms such as ISC Corporate Registry and other applicable corporate registries under supervision.
Minute Book Administration
- Assemble, maintain, and organize corporate minute books, both electronic and physical, in accordance with firm and regulatory requirements.
- Prepare standard annual resolutions and supporting documentation for lawyer review.
- Assist with the preparation of corporate records for audits, due diligence, or internal reviews, as required.
Administrative and Practice Support
- Open and maintain corporate client files, ensuring compliance with client identification, verification, and internal intake procedures.
- Collect and enter routine corporate information received from clients and internal stakeholders to support filings and record maintenance.
- Accurately enter disbursements and time, and assist with billing-related administrative tasks, as required.
- Provide general administrative support to the Corporate Services team and assist senior paraprofessionals and lawyers with corporate maintenance matters as assigned.
Experience
must have
- 1–2 years of experience providing legal administrative support to lawyers within a corporate law environment.
- Strong working knowledge of ISC Corporate Registry standards and relevant legislation and regulations.
- Exceptional interpersonal and client service skills, with the ability to communicate effectively and professionally.
- Proven ability to manage multiple priorities under pressure, demonstrating excellent organizational and time management skills.
- High level of professionalism, integrity, and sound judgment in handling sensitive and confidential information.
Knowledge, Skills & Abilities
The ideal candidate will possess a strong understanding of corporate legal procedures and demonstrate exceptional organizational and time management skills. They must be capable of independently prioritizing tasks, managing multiple responsibilities, and meeting tight deadlines in a fast-paced environment.
A commitment to continuous learning and professional development is essential. The role requires excellent written and verbal communication skills, meticulous attention to detail, and a high degree of accuracy. Advanced document formatting and proofreading abilities are critical, along with a demonstrated ability to exercise discretion, maintain confidentiality, and apply sound judgment. The successful candidate will be proactive, dependable, and able to work both independently and collaboratively within a team setting.
We provide a competitive salary, comprehensive benefits package and a rewarding work environment where you will feel welcomed and be part of a dynamic team.
