Sault Ste. Marie, On Administrative assistant Jobs – 8 Openings This Week

Executive Assistant
Northern Credit Union Limited —Sault Ste. Marie, ON
- $50,800–$63,500 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Legal Admin Assistant
Bluestar Professional Services Inc. —Sault Ste. Marie, ON
- From $40,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
8d
Legal Admin Assistant
KPA Lawyers Professional Corporation —Sault Ste. Marie, ON
- From $40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
8d
Short-Term Administrative Assistant Opportunities in North Bay, Sault Ste Marie, Sudbury and Thunder Bay (up to 6 months)
Various Ministries —Sault Ste. Marie, ON
- $26.92–$31.31 an hour
- Temporary
- Bilingual
- Microsoft Excel
- Microsoft Outlook
2d
Office Assistant – Outpatient Mental Health and Addictions Program – Casual
Sault Area Hospital —Sault Ste. Marie, ON
- $27.50–$28.34 an hour
- Microsoft Office
- Administrative experience
- Data entry
2h

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HMG Careers —Sault Ste. Marie, ON
Insurance license required or willingness to obtain one. You will work remotely, serving clients by providing guidance and protection solutions for individuals…
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Remote Customer Service and Sales
HMG Careers —Sault Ste. Marie, ON
Insurance license required or willingness to obtain one. You will work remotely, serving clients by providing guidance and protection solutions for individuals…
$69,000–$150,000 a year
Quick apply

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Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
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Executive Assistant

Northern Credit Union Limited -
Sault Ste. Marie, ON

Apply Now

Job details

Permanent
$50,800–$63,500 a year
6 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Post-secondary education
Filing
Microsoft Office
Administrative experience
High school diploma or GED
Business
Time management

Full job description

Northern Credit Union is a full-service, locally operated financial institution offering personal and commercial banking services along with financial planning expertise to members across our footprint. Northern is committed to making a difference in members lives by providing them tools to achieve their financial goals. As a key player in the financial services marketplace of Northern Ontario, we are excited to announce that we are currently seeking an Executive Assistant.

The Executive Assistant plays an integral role in supporting the Executive Office by providing efficient, responsive, and confidential administrative services. Working closely with the Director, Governance & Corporate Secretary, Executive Management Team, and the CEO Executive Assistant & Recording Secretary, this position helps ensure the smooth day-to-day operation of executive functions and corporate activities.

Key responsibilities include:

Providing comprehensive administrative support to the Executive Management Team, including calendar management, meeting coordination, organizational events, travel arrangements, expense processing, and executive scheduling.
Coordinating meeting logistics, including room bookings, virtual meeting setup, catering, agendas, meeting materials, and follow-up action items.
Preparing, proofreading, formatting, and distributing correspondence, reports, presentations, meeting minutes, and internal communications.
Maintaining electronic and physical filing systems, managing confidential information, responding to routine inquiries, and supporting effective records management.
Welcoming visitors and staff while providing professional front-desk reception and exceptional customer service.
Supporting special projects and organizational initiatives, identifying opportunities to improve administrative processes, and providing backup administrative support as required.
Building positive working relationships with employees, members, external stakeholders, and service providers while working closely with the CEO Executive Assistant & Recording Secretary to ensure seamless executive support.

Preferred candidates will possess the following qualifications:

Secondary School Diploma required; post-secondary education in Business Administration, Office Administration, or a related field is preferred.
Minimum three (3) years of administrative experience, preferably supporting senior leaders or executives.
Experience with electronic document management and records maintenance systems.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams
Growing proficiency with emerging workplace technologies, with a willingness to learn and adapt to evolving digital tools.
Excellent communication, proofreading, document formatting, organizational, and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
Demonstrated professionalism, discretion, attention to detail, strong customer service skills, and the ability to work both independently and collaboratively while maintaining confidentiality.

Employee Perks & Benefits:

We offer a comprehensive total rewards package designed to support our employees’ well-being, growth, and connection to the community, including:

Comprehensive benefits package
Pension plan
Annual variable compensation program tied to individual and company performance
Exclusive staff rates on a variety of products and services
Professional development and learning opportunities
Opportunities to give back through our Do Some Good Employee Volunteer Program
Employee Win/Win Program supporting local charitable organizations

Salary Range: $50,800.00 to $63,500.00

Deadline for Applications: July 24, 2026

We thank all applicants - however only those selected for an interview will be contacted.

Northern Credit Union is an equal opportunity employer and committed to providing an accessible recruitment process for all candidates. We welcome and encourage applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process. If you require accommodations at any stage of the application or interview process, please contact the Human Resources Department (mailto:[email protected]).

Apply Now

Refine Your Search

administrative assistant jobs in sault ste. marie, on

Executive Assistant

Legal Admin Assistant

Legal Admin Assistant

Short-Term Administrative Assistant Opportunities in North Bay, Sault Ste Marie, Sudbury and Thunder Bay (up to 6 months)

Office Assistant – Outpatient Mental Health and Addictions Program – Casual

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