Sault Ste. Marie On Medical office assistant Jobs – 8 Openings This Week

Office Assistant – Outpatient Mental Health and Addictions Program – Casual
Sault Area Hospital —Sault Ste. Marie, ON
- $27.50–$28.34 an hour
- Microsoft Office
- Administrative experience
- Data entry
5d
Administrative Assistant (Part-time)
Kinect Therapy —Sault Ste. Marie, ON
- From $18 an hour
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Flexible schedule
Quick apply
4d
Patient Care Coordinator
Canadian Addiction Treatment Centers —Sault Ste. Marie, ON
- $19.57 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CPR Certification
- Paid time off
Quick apply
11d
Dental Assistant
MLP Dental —Sault Ste. Marie, ON
- $26–$35 an hour
- Immediate opening
Quick apply
Chairside Dental Assistant - Sault Dental Arts, Sault St-Marie
123Dentist —Sault Ste. Marie, ON
- $24–$30 an hour
- Part-time
- Microsoft Excel
Quick apply
Certified Dental Assistant - Northern Dental Care
123Dentist —Sault Ste. Marie, ON
- $26–$30 an hour
- Full-time
- Microsoft Excel
Quick apply
Certified Dental Assistant– Relocate to Victoria, B.C(Housing assistance available)
Signature Dental —Canada
- $32–$36 an hour
- Full-time
- Bilingual
- Customer service
- Pediatrics
- Dental care
Quick apply
5d

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Administrative Assistant (Part-time)
Kinect Therapy —Sault Ste. Marie, ON
Answer incoming phone calls and respond to emails. Maintain an organized reception area and treatment schedules. Schedule, reschedule, and confirm appointments.
From $18 an hour
Quick apply
4d
Office Assistant – Outpatient Mental Health and Addictions Program – Casual
Sault Area Hospital —Sault Ste. Marie, ON
Proficiency in data entry, keyboarding, and filing systems. Knowledge and ability to navigate phone calls, messages, or in person crisis situations that can be…
$27.50–$28.34 an hour
5d

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Medical Lab Technician (1 year Experience) /MOA
Simcoe Medical Centre —Oshawa, ON
Graduate of a Medical Office Assistant program or experience in the field. Answering the phone in a timely manner, booking appointments, and answering any…
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Medical Spa Coordinator / Patient Care Consultant
MEDSKINCARE LASER CENTRE —Whitby, ON
Answer incoming phone calls, emails, text messages, and social media inquiries. Create and schedule engaging content using Canva and manage inquiries through…
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Office Assistant – Outpatient Mental Health and Addictions Program – Casual

Sault Area Hospital -
Sault Ste. Marie, ON

Apply Now

Job details

Casual
$27.50–$28.34 an hour
5 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Data entry
EMR systems
Mobile devices

Full job description

Purpose:

To provide clerical support to the Out Patient Mental Health and Addictions portfolio. This includes client and group scheduling and registration, statistical and financial tracking. The Office Assistant plays a crucial role in maintaining smooth operations by keeping accurate records, ensuring timely completion of tasks, and contributing to overall productivity. Daily routines include but are not limited to; data entry, creating and submitting reports, ensuring adequate inventory levels, ordering new supplies through the material requisition system including restocking supplies, assisting clients with appointments, and being able to provide initial support via Mental Health First Aid to those experiencing a mental health crisis. You will work with Physicians, Nurses, Allied Health professionals, the MH&A leadership team and other hospital supportive staff.

Duties:

To provide clerical support to clients and staff of the Mental Health and Addictions portfolio

Schedule in person and virtual appointments, for clients and group programs

Order and restock supplies as needed

Facilitate phone calls and return messages in a prompt manner

Fax and copy information as required, including medication prescriptions and medication lists

File and retain both paper and electronic health records.

Create documents and spreadsheets as needed

Prepare, organize and maintain both paper and electronic filing systems.

Provide intake services for clients over the phone or in person

Complete monthly and quarterly data collection for reporting and program funding

Maintain client reservation and waitlists

Submit work orders as needed for general maintenance, IT issues, and Health and Safety concerns

Create letters and mail to clients and or other care partners

Contact the Ministry of Health to update client’s OHIP Health Cards in the system

Collect, track, and mail invoices as required

In some programs you may be responsible for tracking and recording transactions, keeping up-to date records, and performing accuracy checks on financial data

Create, distribute, and input Ontario Perception of Care Surveys for clients

Other duties as assigned

Qualifications:

Certificate in Health Office Administration or Diploma in Office Administration or equivalent education and/or experience

Experience:

Minimum 1 year experience working in health care environment in an administrative capacity

Abilities:

Knowledge and ability to navigate phone calls, messages, or in person crisis situations that can be unsettling regarding mental health and addictions, as well as calling to do wellness checks on Clients
Knowledge of or experience using Electronic Medical Records systems
Knowledge of hospital software applications such as Meditech, Meditech-AMB, Patient Care Systems, Community Wide Scheduling, Order Entry, Agility, Sysco, Catalyst and CRMS
Ability to meet deadlines as expected
In depth knowledge and proficiency using Microsoft Office applications including formulas
Ability to use fax and photocopy machines
Proficiency in using telephone systems, computers, tablets, video and phone conference equipment
Proficiency in data entry, keyboarding, and filing systems
Demonstrated ability to organize time effectively to perform the duties of the position
Willingness to work in all programs under the Out Patient Mental Health and Addictions portfolio
Demonstrated ability to maintain successful working and client relationships with the ability to meet and interact in a pleasant and professional manner
Knowledge of Medical, and Mental Health and addiction terminology
Ability to work independently
Ability to adapt to working in a high paced environment where the work is constantly changing
Knowledge of Ministry related statistical reporting
Ability to provide confidentiality and secure Client information according to the Personal Health information Protection Act (PHIPA)
Demonstrated behavior consistent with the Sault Area Hospital Values and mission statement and standards of performance

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may be assigned and qualifications may be adjusted from time to time.

Individuals will be selected on the basis of their ability, experience and qualification as identified in the resume which they have attached to the posting application form. The Hospital reserve the right to conduct a formal interview and/or testing where required.

Reason for Job Posting: New position

Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.

Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.

This position is covered by a collective agreement. Applications from outside the bargaining unit are welcome, but can only be considered if the position is not filled from within the bargaining unit.

Post Details

Post Date

July 16, 2026 - 4:00 pm

Closing Date

July 27, 2026 - 4:00 pm

Posting ID

505-622-2026

Spots Available

Job Code

UC032.5

Department

Outpatient Mental Health

Rate

$27.50-$28.34

Shift

Shift Work

Status

Casual

Union

Part Time Unifor Clerical

Apply Now

Refine Your Search

medical office assistant jobs in sault ste. marie on

Office Assistant – Outpatient Mental Health and Addictions Program – Casual

Administrative Assistant (Part-time)

Patient Care Coordinator

Dental Assistant

Chairside Dental Assistant - Sault Dental Arts, Sault St-Marie

Certified Dental Assistant - Northern Dental Care

Certified Dental Assistant– Relocate to Victoria, B.C(Housing assistance available)