The Team
The Smithers Administrative Team consists of four experienced administrative professionals who provide operational support to program staff, team leaders, and directors across the branch. The team works collaboratively with social workers, clinicians, social worker assistants, and other service providers to ensure administrative processes are efficient, responsive, and aligned with program needs. Through strong teamwork, effective communication, and a commitment to service excellence, the team supports the delivery of programs and services that benefit children, youth, and families in the community
The Role
The Administrative Supervisor is responsible for providing leadership and coordination of the branch's administrative operations, including office administration, human resources, payroll, records management, facilities, and asset management. The role supervises three administrative support staff, oversees financial functions such as budgeting, purchasing, accounts payable, and contract administration, and ensures compliance with organizational policies and procedures. As the branch's primary administrative resource, the position supports program management by maintaining effective administrative systems and processes that enable efficient and high-quality service delivery.
Qualifications:
Education and Experience Requirements
- Certificate or coursework in business or office administration and 1 year related experience; OR
- Secondary School graduation (Dogwood, GED) and 2 years related experience; OR
- Evergreen and 3 years related experience; OR
- An equivalent combination of education and experience may be considered.
Related Experience may include
- Experience providing administrative and financial support services for a group of staff.
- Experience leading others.
Preference may be given to applicants with:
- Experience using applications: Integrated Case Management (ICM) and/or Management Information Systems (MIS) computer applications.
- Experience providing administrative support vulnerable children and families in a human/social services setting.
- 6 months financial experience and/or training.
For questions regarding this position, please contact [email protected]
About this Position:
Flexible work options are available; this position may be able to work from home up to 1 day a week subject to an approved telework agreement.
An eligibility list may be established to fill future permanent and/or temporary vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.
The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.
How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. .
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES - You will need to complete a standard questionnaire (current employment status, eligibility to apply, etc.).
Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.
