stouffville, on records management Jobs – 14 Openings This Week

Accounts Receivable Clerk/Registrar
Confidential —Pickering, ON
- $43,800–$56,377 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
Bookkeeper/Office Administrator
Confidential —Newmarket, ON
- $24–$27 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
1d
Gift & Office Administration Coordinator
Oak Valley Health —Markham, ON
- $48,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Dental Office Receptionist
Grand Genesis Dental —Richmond Hill, ON
- $50,000–$80,000 a year
- Part-time
- Customer service
- Medical office experience
- Microsoft Office
Quick apply
1d
Accounting Clerk - Intermediate
York Region —Newmarket, ON
- $36.00–$39.14 an hour
- On call
- Customer service
- Accounting
- Business
- Employee assistance program
1d
Assistant Deputy Chief
Town of Newmarket —Aurora, ON
- $163,855–$182,055 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Accounts Payable Clerk
Magna International —Concord, ON
- $65,000–$75,000 a year
- Full-time
- Organizational skills
Quick apply
3d
Account Assistant
Airnor Mechanical Ltd —Markham, ON
- $35,708.16–$67,001.80 a year
- Part-time
- Customer service
- Medical office experience
- Microsoft Office
Quick apply
11d
Markham Corporate - Payroll Administrator
Miller Waste System —Markham, ON
- $65,000–$70,000 a year
- Immediate opening
- Microsoft Excel
- Microsoft Office
- Math
Quick apply
Legal Assistant, Construction Law
York Region —Newmarket, ON
- $78,224–$88,853 a year
- 8 hour shift
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
1d
Administrative Assistant
Vedic Roots Montessori Academy —Scarborough, ON
- $17.60 an hour
- Seasonal
- Hybrid work
- Google Suite
- Customer service
- Microsoft Office
- Flexible schedule
Quick apply
4d
Executive Assistant
Family Day Care Services —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Student Financial Assistant
Tyndale University —Toronto, ON
- $40,000–$42,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Certified Level II Dental Assistant - New Grads Welcome
Promenade Village Dental —Thornhill, ON
- From $25 an hour
- Full-time
- CAD
- In-person
- Medical terminology
- Dental care
Quick apply

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Supervise and arrange routine and emergency maintenance of the development, including mechanical/electrical systems and the grounds.
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Bookkeeper/Office Administrator
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Receiving and signing for product orders. Experience in office administration or clerical roles with strong organizational skills.
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Accounts Receivable Clerk/Registrar
Confidential —Pickering, ON
This includes but is not limited to the billing of parent’s accounts, processing and monitoring payments, A/R reconciliations, bank deposits, tax receipts, cash…
$43,800–$56,377 a year
Quick apply

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Accounts Receivable Clerk/Registrar

Confidential
Pickering, ON

Quick apply

Job details

Full-time
$43,800–$56,377 a year

Qualifications

Microsoft Word
Accounts receivable
Microsoft Excel
Customer service
Filing
English
Databases
Administrative experience
Accounting
Office experience

Full job description

START DATE

September 1st 2026

PURPOSE OF THE POSITION

The Accounts Receivable Clerk is responsible for providing financial administrative and general office, clerical, administrative support in order to ensure effective, efficient and accurate day to day office operations.

SCOPE

This includes but is not limited to the billing of parent’s accounts, processing and monitoring payments, A/R reconciliations, bank deposits, tax receipts, cash deposits, completing Child Care Expense Receipts and other forms and/or letters for parents, collection of overdue accounts and responding to Administrator, teacher and parent queries. Providing theses services in an effective and efficient manner will ensure that Blaisdale finances are accurate and up to date, student accounts are accurately and timely billed and the office runs smoothly, efficiently and effectively.

COMPETENCIES REQUIRED

An Accounts Receivable Clerk shall have the following competencies:

The ability to work at a fast pace and under multiple deadlines.
A demonstrated commitment to upbeat friendly customer service;
The ability to work effectively in a team environment;
The ability to demonstrate positive interpersonal skills in dealing with the parents, students, school community, staff and outside agencies;
The ability to effectively and efficiently perform financial administration duties including records management, preparation of reports and documentation processes within the school office environment in a timely manner;
The ability to multitask and prioritize;
The ability to efficiently work with numbers and details.
The ability to accept increasing responsibility as delegated;
The ability to effectively adapt to changing situations within the workplace;
The ability and willingness to utilize and adapt to current and changing technologies as required;
The ability to work and communicate effectively within the company.
The ability to provide good customer service to the parents.
The ability to write literate correspondence/business letters.
The ability to maintain and promote confidentiality as the norm.
The ability to take initiative.

QUALIFICATIONS

Training and/or experience in a computerized office environment utilizing and advance computer system with proficiency in Microsoft Word, Excel, Database Software and the Internet.
Knowledge and experience with accounts receivable, office administration and procedures, general bookkeeping procedures, general accounting principals and knowledge of regulatory standards and compliance requirements.

JOB COMPONENTS AND RESPONSIBILITIES

Perform the day to day processing of accounts receivable transactions to ensure that school finances are maintained in an effective, up to date and accurate manner. Perform some accounts receivable duties as required. Main activities include but are not limited to:

MUST BE FLUENT IN ENGLISH
Input all registrations into Software and ensure all forms are correctly submitted. File and distribute registrations and forms based on internal procedures
Ability to read and produce invoices from financial reports.
Record all cheques onto the paper accounts, file checks and ensure all payments are processed efficiently
Record all payments from each week and then bill and check.
Administer all financial and administrative tasks
Bill and maintain all new and existing individual accounts; change account parameters; bill and reverse out and reconcile advanced fees; other duties as required
Update the main page with the current registered year (during re-registration); ensure that the agendas are up-to-date for September with the new billing parameters and change the group that they are in if they’ve changed classes. Bill the account and ensure accuracy by checking the attendance first. If any account changes throughout the year, make changes to their account to keep the balance current. Send out paper bills if one is needed. Letters for account with balances owing should be sent out monthly
Write and send or email collection letters to those who are not paid up to date and follow up with phone calls to clarify their account status and to make payment arrangements
Perform yearend reconciliations
Answer incoming phone calls and emails from current or prospective customers and outside agencies.
Provide back-up support for the Secretary as needed
Provide administrative support in order to ensure effective and efficient office operations:
Ensure the confidentiality and security of all financial and personal information
Maintain an effective filing system for all accounts and financial information
Prepare letters for customers produce reports as needed by manager.
Perform other duties as assigned

INPUT AND MAINTAIN DATA / RECORD-KEEPING / POSTINGS / FINANCIAL ADMINISTRATION

Banking – Miscellaneous cash and cheque deposits
Input cash and balance cash book and cash
Input cheques for miscellaneous revenue
Input cheques and EFT.
Input in NSF notices ; create notices for the parents; file them on the paper accounts
Manage the weekly and monthly cheque runs
Mark cheques on account
NSF cheque management
Organize and manage tax receipts where requires.
Prepare bank deposits and perform banking duties
Respond to accounting queries from Managers and customers
Code creation data entry

TRACK

Track collections and fill out paperwork for the collection agency and post payments
Track cash receipts: all accounted off and correctly filled in
Track all money that comes in for events; make cheques up for either the foundation the money is going to or keep track of the fundraising for each location and advise the Accounts Payable clerk or designate to give out cheques to each Administrator. Ensure that all the returned receipts total the cheque amount
Track cash; amount deposited both in cash and cheque for each staff; add on individuals who come in during the year
confirm event payments from A/P Clerk; track trip totals; appraise employees of how much money they’ve spent and how much they have left to use by the end of the year. Reconcile trip balances and the end of the school year

VERIFY

Verify that transactions comply with financial policies and procedures
Verify cash receipts book transactions at the end of the year
Verify the accuracy of and invoices, organize the, invoices adding the name to the envelope and send them to the address

Job Type: Full-time

Pay: $43,800.00-$56,377.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site childcare
On-site parking
Paid time off
Vision care

Ability to commute/relocate:

Pickering, ON: reliably commute or plan to relocate before starting work (required)

Experience:

accounts receivable: 1 year (required)

Language:

English fluently (required)

Work Location: In person

Quick apply

Refine Your Search

records management jobs in stouffville, on

Accounts Receivable Clerk/Registrar

Bookkeeper/Office Administrator

Gift & Office Administration Coordinator

Dental Office Receptionist

Accounting Clerk - Intermediate

Assistant Deputy Chief

Accounts Payable Clerk

Account Assistant

Markham Corporate - Payroll Administrator

Legal Assistant, Construction Law

Administrative Assistant

Executive Assistant

Student Financial Assistant

Certified Level II Dental Assistant - New Grads Welcome

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