Stouffville On Assistant administrator Jobs – 15 Openings This Week

Receptionist (Dr. Paul Woo Long-Term Care Centre)
Mon Sheong Foundation —Stouffville, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Front Desk | Office Administrator | Chiropractic Assistant
EliteCare Chiropractic —Markham, ON
- From $18 an hour
- Overtime
- Microsoft Excel
- Customer service
- Microsoft Office
- Flexible schedule
Quick apply
Experienced Mortgage Assistant / Deal Administrator (In-Person
Diverse mortgage group —Stouffville, ON
- $21–$22 an hour
- Full-time
- Customer service
- English
- Financial services
- Flexible schedule
Quick apply
Office Administrator
German Star Motors Inc —Toronto, ON
- $22–$27 an hour
- Full-time
- Writing skills
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Office Administrator
Recutify Inc. —Markham, ON
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick apply
Receptionist (Markham Long-Term Care Centre)
Mon Sheong Foundation —Markham, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Office Administrator
Less Overlap —Markham, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12d
Office Administrator/Assistant - Paid internship - Entry Level
A. E. A. Designer Group —Richmond Hill, ON
- From $18 an hour
- Weekends as needed
- Microsoft Outlook
- Sales
- English
Quick apply
9h
Office Administrator Assistant
TAHA College —Scarborough, ON
- From $18 an hour
- Full-time
- Microsoft Excel
- English
- Administrative experience
- Store discount
Quick apply
2d
Office/Finance Administrator Generalist
Optimal Accounting Ltd. —Markham, ON
- $38,000–$42,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Mileage reimbursement
Quick apply
School Administrative Assistant II
Sathya Sai School of Toronto - Canada —Scarborough, ON
- $40,000–$42,000 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Disability insurance
- Dental care
Quick apply
Receptionist
Mon Sheong Foundation —Richmond Hill, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Customer Service and Administrator
New Art Drapery & Blinds —Markham, ON
- $17.60–$20.00 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Office Administrator(Mandarin & English)
Lucent Quartz —Richmond Hill, ON
- $20–$22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Dental care
- Vision care
Quick apply
9d

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Front Desk | Office Administrator | Chiropractic Assistant
EliteCare Chiropractic —Markham, ON
Answer and route incoming phone calls. Receive deliveries; sort and distribute incoming mail. Answer electronic inquiries and respond promptly to messages.
From $18 an hour
Quick apply
Office Administrator
German Star Motors Inc —Toronto, ON
Forward appropriate calls to the Manager or take appropriate action to dispose of calls or requests as instructed. Able to team work and work under pressure.
$22–$27 an hour
Quick apply

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Receptionist (Dr. Paul Woo Long-Term Care Centre)

Mon Sheong Foundation -
Stouffville, ON

Apply Now

Job details

Part-time
$18 an hour

Qualifications

Bilingual
Computer operation
English
High school diploma or GED
Organizational skills
Typing
Chinese
Office experience

Full job description

Position Summary:

The incumbent provides administrative support including but not limited to, reception and non-care related support to the designated unit. Assists in maintaining a safe and secure environment for residents, visitors and other staff members.

Main Duties:

Responsibilities of the Receptionist shall include but are not limited to:

Reception Duties

To operate at the reception desk.
To answer and forward phone calls to respective persons, departments or offices.
To monitor front door, goods receiving door, etc. through the security system.
To answer enquires from residents, visiting families, staff and outsiders.
To monitor the lobby for safety and security purpose.
To sort incoming mails, invoices and faxed documents and distribute to the different departments.
To provide clerical support to management staff and other departments.

Clerical Skills

To assist updating and providing clerical support to all facility manuals.
To post notices and memos to all staff on the boards of different locations.
To translate documents from English to Chinese or vice versa.
To index files with labels for the Administrator and department heads upon request.
To photocopy, laminate or binding documents for all departments as required.
To input data of the fire drill records for compiling quarterly reports.
To input data of satisfaction surveys and print reports for the Social Services Coordinator.
To direct visiting families, visitors and meeting participants to the appropriate locations.

Organizational Skills

To ensure goods at the Receiving Area are properly received and distributed to the designated department.
To monitor residents going out into the courtyard during office hours on weekdays.
To monitor the wanderguard lists of residents.
To monitor the guests occupying the guest room.
To ensure parking problem is resolved.
To monitor the signing log books of visitors, contractors, volunteers and visiting families.
To upkeep the tidiness of the reception and office area.
To organize and ensure a professional and pleasant environment of the facility.
To inform Dietary department on the meal orders and distribute meals to staff and volunteers as required.
To handle payment of resident bills/ donation by cash or cheques at the reception and pass all cash, cheques and documents to the Accounting department /Administration Office.
To manage and co-ordinate people/ community groups coming for interviews, meetings, seminars, performance or church services.
To assist fundraising for the Foundation Office and monitor the donation box at the reception counter.
To sell newspapers for the Activation department in the absence of volunteers.
To assist other departments in special events of the facility.
To prepare and send out letters to new clients on waiting list for social services
To monitor the key box and borrowing of office equipments from the Administration office and educational materials from the Resource Centre.
To record and issue parking permits (with or without deposits) to staff, visitors and/or volunteers.
To take over the major and routine duties of the Administrative Assistant on his/her vacation leave if needed.
To undertake any other duties as assigned by the Administrator and/or the Administrative Assistant.

Communication

To receive incoming phone calls, answer inquiries, receive and direct visitors;
To co-ordinate with other departments and outsiders through effective means of communication.

Staff Development

To participate in the facility-wide quality assurance program.
To assist the Administrator to co-ordinate and monitor all programs and services.

Qualifications:

Completed Grade 12 or above;
Proficiency in both English and Chinese;
Typing skill with minimum speed 60 w.p.m.;
Experience in working for elderly/seniors/health care facility;
Mature and with previous experience in reception/business office procedure; and
Must possess working knowledge of using computer software to facilitate the general office duties.

Reason of Posting: Replacement

Hourly Rate: $18 per hour

Note: We thank all candidates for their interests. However, only those selected for interviews will be contacted. No phone calls please. No automated software or AI tools are used during the screening process.

Disclaimer: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

Apply Now

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assistant administrator jobs in stouffville on

Receptionist (Dr. Paul Woo Long-Term Care Centre)

Front Desk | Office Administrator | Chiropractic Assistant

Experienced Mortgage Assistant / Deal Administrator (In-Person

Office Administrator

Office Administrator

Receptionist (Markham Long-Term Care Centre)

Office Administrator

Office Administrator/Assistant - Paid internship - Entry Level

Office Administrator Assistant

Office/Finance Administrator Generalist

School Administrative Assistant II

Receptionist

Customer Service and Administrator

Office Administrator(Mandarin & English)

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