thunder bay, on operations assistant Jobs – 49 Openings This Week

Executive Administrator
Habitat for Humanity —Thunder Bay, ON
- $55,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
5d
Dental Office Manager
Sovereign Dental —Thunder Bay, ON
- $50,000–$80,000 a year
- Full-time
- EMR systems
- Budgeting
- In-person
- Disability insurance
- Relocation assistance
Quick apply
2d
Assistant Sales Supervisor (Full Time) New Grad can apply / Prince Albert,SK
Gateway Wireless —Ontario
- From $17.60 an hour
- Full-time
- Bilingual
- Sales
- Customer service
Quick apply
Operations Assistant
Hospice Northwest —Thunder Bay, ON
- $32–$35 an hour
- Part-time
- Microsoft Office
- Finance
- QuickBooks
Quick apply
2d
administrative assistant
BEAUX DADDY'S —Thunder Bay, ON
- $27.50 an hour
- Full-time
- English
- Databases
- High school diploma or GED
13d
Laboratory Assistant
ALS Global —Thunder Bay, ON
- $19.82 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Pharmacy Assistant II - PT
FreshCo / FreshCo Chalo —Thunder Bay, ON
- $17.60–$20.70 an hour
- Part-time
- Store discount
- Disability insurance
Quick apply
Educator/Key Holder
Tokyo Smoke —Thunder Bay, ON
- $17.90–$19.90 an hour
- Part-time
- Sales
- Organizational skills
- Leadership
Quick apply
Production Assistant
ALS Global —Thunder Bay, ON
- $19.42 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Laboratory Assistant
ALS —Thunder Bay, ON
- $19.82 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Production Assistant
ALS —Thunder Bay, ON
- $19.42 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
14d
Administrative Assistant (#303)
Independent First Nations Alliance —Thunder Bay, ON
- $48,207–$57,163 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
14d
Executive Assistant
Lakehead University —Thunder Bay, ON
- $58,366.88–$72,958.01 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Pharmacy Assistant - Part Time
Pharma —Thunder Bay, ON
- From $16.60 an hour
- Weekends as needed
- Customer service
- Microsoft Office
- Recruiting
Operations Assistant (Level 2)
G3 Canada Limited —Thunder Bay, ON
- Full-time
- Customer service
Quick apply
GARAGE - Assistant Manager - Intercity Shopping Centre
Groupe Dynamite Inc. —Thunder Bay, ON
- $23.30–$29.30 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
11d
Security Operations Assistant (NU-2026-01)
Thunder Bay Public Library —Thunder Bay, ON
- $27 an hour
- Weekends as needed
- CPR Certification
- High school diploma or GED
- First Aid Certification
- Disability insurance
- Dental care
Quick apply
Store Management - Spirit
Spirit Halloween —Thunder Bay, ON
- $20–$26 an hour
- Retail management
13d
Assistant Manager II
Dollar Tree —Thunder Bay, ON
- $17.85–$19.10 an hour
- Full-time
- Customer service
- High school diploma or GED
- Communication skills
Medical Receptionist
La Sur Wellness & Co. —Thunder Bay, ON
- From $18.12 an hour
- Part-time
- Medical office experience
- Organizational skills
- EMR systems
Quick apply
14d

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Executive Administrator

Habitat for Humanity
Thunder Bay, ON

Quick apply

Job details

$55,000 a year
5 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Organizational skills
Business
Document management systems
Communication skills

Full job description

Habitat for Humanity is a mission-driven, non-profit organization dedicated to bringing people together to build homes, community, and hope. Through affordable housing initiatives, volunteer engagement, and community partnerships, the organization works to provide safe and stable housing for families in need. The local affiliate operates both community-focused programs and a retail ReStore operation, with all proceeds supporting its housing initiatives and broader charitable impact.

Reporting directly to the CEO, the Executive Assistant will play a central role in supporting day-to-day operations across the organization, helping coordinate activities spanning housing programs, fundraising, volunteer initiatives, and retail operations. The position is designed to bring structure and consistency to a rapidly evolving environment, ensuring key administrative processes run smoothly and enabling continued expansion of the organization’s impact.

YOUR DAY TO DAY

Provide direct administrative support to the CEO, including managing calendars, scheduling meetings, and preparing correspondence and documentation.
Draft, edit, and format internal and external communications (emails, letters, reports) for review and approval.
Coordinate activities across multiple areas of the organization, including housing programs, fundraising initiatives, volunteer coordination, and retail operations.
Organize and maintain digital and physical records, including scanning, filing, and transitioning historical documents into centralized electronic systems.
Assist with reporting processes by gathering information, preparing summaries, and ensuring timely completion of required documentation (including donor records and internal reporting).
Support audit and financial coordination by ensuring required information is compiled and shared with bookkeepers and external partners.
Handle administrative aspects related to donations, including documentation, tax receipts, and donor record management.
Help track and manage compliance-related activities, including safety documentation and organizational reporting requirements.
Act as a central point of coordination to ensure tasks, deadlines, and cross-functional initiatives stay on track.
Assist in developing, improving, and documenting operational processes as the organization evolves.
Support meeting coordination, including preparing materials, documenting key takeaways, and following up on action items.
Maintain and organize organizational systems to improve efficiency and reduce reliance on manual or paper-based processes.
Provide general office administration support, including managing incoming requests, prioritizing tasks, and ensuring smooth day-to-day operations.
Liaise with internal and external stakeholders (board members, volunteers, vendors, and partners) to coordinate information and follow up as needed.

WHAT YOU BRING

Post-secondary education in business administration or a related field is an asset but not required; equivalent practical experience will be considered.
Proven experience in an administrative, executive assistant, or office coordination role within a non-profit environment.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing tasks in a fast-paced environment.
Excellent written and verbal communication skills, with the ability to draft professional correspondence and reports.
High attention to detail and accuracy, particularly when handling documentation, reporting, and compliance-related tasks.
Demonstrated ability to coordinate across teams and stakeholders, ensuring information flows effectively and tasks are completed on time.
Strong proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new systems and digital tools.
Technically adaptable, with experience or interest in working with digital document management systems and transitioning processes from paper to electronic formats.
Ability to work with a mix of structured and unstructured processes, including building and improving systems as the organization evolves.
Highly self-motivated and proactive, with the ability to take initiative and operate effectively with limited direction.
Comfortable working in a dynamic and changing environment with a high degree of ambiguity.
Strong interpersonal skills, with the ability to build relationships and collaborate with internal teams, volunteers, board members, and external partners.

WHAT'S IN IT FOR YOU

Competitive Salary: $55,000
Health, dental and optical benefits.
Paid time off
Opportunities for professional growth and career development.
Supportive and collaborative work environment.

We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [email protected] to discuss your needs.

#LI-ONATL

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Refine Your Search

operations assistant jobs in thunder bay, on

Executive Administrator

Dental Office Manager

Assistant Sales Supervisor (Full Time) New Grad can apply / Prince Albert,SK

Operations Assistant

administrative assistant

Laboratory Assistant

Pharmacy Assistant II - PT

Educator/Key Holder

Production Assistant

Laboratory Assistant

Production Assistant

Administrative Assistant (#303)

Executive Assistant

Pharmacy Assistant - Part Time

Operations Assistant (Level 2)

GARAGE - Assistant Manager - Intercity Shopping Centre

Security Operations Assistant (NU-2026-01)

Store Management - Spirit

Assistant Manager II

Medical Receptionist

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