thunder bay on records management Jobs – 10 Openings This Week

Executive Administrator
Habitat for Humanity —Thunder Bay, ON
- $55,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
5d
Central Records Clerk
Thunder Bay Police Service —Thunder Bay, ON
- $67,792.57–$80,938.56 a year
- Temporary
- Administrative experience
- Data entry
- Typing
Quick apply
23h
Accounting & Administration Clerk (Temporary Full-Time)
City of Thunder Bay —Thunder Bay, ON
- $28.93–$35.40 an hour
- Temporary
- Customer service
- High school diploma or GED
- Accounting
6d
Executive Assistant
Lakehead University —Thunder Bay, ON
- $58,366.88–$72,958.01 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Administrative Assistant, Human Resources
NOSM University —Thunder Bay, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Clerk
St. Joseph's Care Group —Thunder Bay, ON
- $25.67–$30.20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Relocation assistance
Quick apply
8d
Human Resources Assistant (Full-Time Permanent) - Corporate Services
Thunder Bay District Health Unit —Thunder Bay, ON
- $30.04–$35.34 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Designated paid holidays
Quick apply
13d

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Central Records Clerk
Thunder Bay Police Service —Thunder Bay, ON
Maintains, processes, and files records, forms, and lists (e.g. MVC, CD files, non-computerized reports, court requests, criminal records etc.).
$67,792.57–$80,938.56 a year
Quick apply
23h
Clerk 3-Ft Regional Surgical Services
Thunder Bay Regional Health Sciences Centre —Thunder Bay, ON
Post secondary diploma/certificate in Office Administration/Medical Office Administration or equivalent. Minorities, and persons with disabilities to apply and…
$28.21–$28.88 an hour
1d

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HR Administrator
Staffworks Ltd. —Scarborough, ON
Reporting to the HR Manager, the successful candidate will provide administrative support across a broad range of HR functions, including recruitment,…
$24–$25 an hour
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Document Control Administrator (Contract Support)
Canadian Nuclear Laboratories —Port Hope, ON
Reviewing and validating incoming information to confirm alignment with CNL requirements before distributing to project staff and stakeholders.
8d

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Executive Administrator

Habitat for Humanity
Thunder Bay, ON

Quick apply

Job details

$55,000 a year
5 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Organizational skills
Business
Document management systems
Communication skills

Full job description

Habitat for Humanity is a mission-driven, non-profit organization dedicated to bringing people together to build homes, community, and hope. Through affordable housing initiatives, volunteer engagement, and community partnerships, the organization works to provide safe and stable housing for families in need. The local affiliate operates both community-focused programs and a retail ReStore operation, with all proceeds supporting its housing initiatives and broader charitable impact.

Reporting directly to the CEO, the Executive Assistant will play a central role in supporting day-to-day operations across the organization, helping coordinate activities spanning housing programs, fundraising, volunteer initiatives, and retail operations. The position is designed to bring structure and consistency to a rapidly evolving environment, ensuring key administrative processes run smoothly and enabling continued expansion of the organization’s impact.

YOUR DAY TO DAY

Provide direct administrative support to the CEO, including managing calendars, scheduling meetings, and preparing correspondence and documentation.
Draft, edit, and format internal and external communications (emails, letters, reports) for review and approval.
Coordinate activities across multiple areas of the organization, including housing programs, fundraising initiatives, volunteer coordination, and retail operations.
Organize and maintain digital and physical records, including scanning, filing, and transitioning historical documents into centralized electronic systems.
Assist with reporting processes by gathering information, preparing summaries, and ensuring timely completion of required documentation (including donor records and internal reporting).
Support audit and financial coordination by ensuring required information is compiled and shared with bookkeepers and external partners.
Handle administrative aspects related to donations, including documentation, tax receipts, and donor record management.
Help track and manage compliance-related activities, including safety documentation and organizational reporting requirements.
Act as a central point of coordination to ensure tasks, deadlines, and cross-functional initiatives stay on track.
Assist in developing, improving, and documenting operational processes as the organization evolves.
Support meeting coordination, including preparing materials, documenting key takeaways, and following up on action items.
Maintain and organize organizational systems to improve efficiency and reduce reliance on manual or paper-based processes.
Provide general office administration support, including managing incoming requests, prioritizing tasks, and ensuring smooth day-to-day operations.
Liaise with internal and external stakeholders (board members, volunteers, vendors, and partners) to coordinate information and follow up as needed.

WHAT YOU BRING

Post-secondary education in business administration or a related field is an asset but not required; equivalent practical experience will be considered.
Proven experience in an administrative, executive assistant, or office coordination role within a non-profit environment.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing tasks in a fast-paced environment.
Excellent written and verbal communication skills, with the ability to draft professional correspondence and reports.
High attention to detail and accuracy, particularly when handling documentation, reporting, and compliance-related tasks.
Demonstrated ability to coordinate across teams and stakeholders, ensuring information flows effectively and tasks are completed on time.
Strong proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new systems and digital tools.
Technically adaptable, with experience or interest in working with digital document management systems and transitioning processes from paper to electronic formats.
Ability to work with a mix of structured and unstructured processes, including building and improving systems as the organization evolves.
Highly self-motivated and proactive, with the ability to take initiative and operate effectively with limited direction.
Comfortable working in a dynamic and changing environment with a high degree of ambiguity.
Strong interpersonal skills, with the ability to build relationships and collaborate with internal teams, volunteers, board members, and external partners.

WHAT'S IN IT FOR YOU

Competitive Salary: $55,000
Health, dental and optical benefits.
Paid time off
Opportunities for professional growth and career development.
Supportive and collaborative work environment.

We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [email protected] to discuss your needs.

#LI-ONATL

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records management jobs in thunder bay on

Executive Administrator

Central Records Clerk

Accounting & Administration Clerk (Temporary Full-Time)

Executive Assistant

Administrative Assistant, Human Resources

Clerk

Human Resources Assistant (Full-Time Permanent) - Corporate Services

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