Office & Finance Manager
Job Summary
Guenther Homes is an established residential construction and property business based in Aylmer, Ontario. We are seeking an experienced Office & Finance Manager to oversee day-to-day office operations, full-cycle bookkeeping, payroll, and financial administration.
This is a hands-on role for someone who is confident managing the financial and administrative functions of a small business with minimal supervision. The successful candidate will be responsible for maintaining accurate financial records for two related corporations, including a residential home building company and a property/rental corporation.
We are looking for someone who is reliable, organized, proactive, detail-oriented, and comfortable taking ownership of the office and financial processes.
Responsibilities
The Office & Finance Manager will be responsible for:
- Managing full-cycle bookkeeping for two related corporations using various systems, includingQuickBooks
- Accurately tracking construction job costs, including labour, materials, subcontractors, deposits, payments, and project expenses
- Answering business phones and supporting customers, as required
- Overseeing general day-to-day office administration
- Maintaining accurate project/job records to support profitability tracking for each home build
- Managing accounts payable and accounts receivable, including invoice coding, billing, payment tracking, follow-up, and collections
- Processing payroll for hourly employees through QuickBooks and tracking subcontractor payments, supporting T5018 preparation
- Preparing and filing HST remittances
- Leading year-end reporting, including T4s, accountant working papers, work-in-progress, inventory, deferred revenue, and year-end cut-off information
- Preparing regular internal financial reports for the Owner
- Proactively flag cash flow concerns, payment issues, unusual expenses, and other matters requiring attention
- Coordinating with the external CPA/accounting firm
- Maintaining organized digital and paper records
What We’re Looking For
The successful candidate will have:
- A minimum of 3 years of hands-on, full-cycle bookkeeping, accounting, or financial
- Experience using QuickBooks for job costing, projects, or class/job tracking
- Experience processing payroll
- Experience with HST remittances, T4 preparation/support, and subcontractor reporting, including T5018s
- Strong attention to detail and accuracy
- The ability to work independently, manage priorities, and complete work with minimal supervision
- Good judgment, discretion, and a high level of trustworthiness
- Strong organizational and communication skills
- A proactive approach to identifying issues, asking questions, and keeping the owner informed
- Comfort working in a small office environment where responsibilities may vary from day to day
The following would be considered assets:
- A college diploma, certificate, or degree in bookkeeping, accounting, business administration, or a related field is preferred
- Experience in construction, residential building, trades, real estate, property management, or another project-based business
- Experience tracking labour, materials, deposits, subcontractor costs, and project-related expenses by job
- Experience preparing internal financial reports or summaries for business owners
- Familiarity with work-in-progress, inventory, deferred revenue, and year-end cut-off considerations in a project-based business
About the Role
This is a practical, hands-on office management and finance role responsible for the day-to-day accounting, bookkeeping, payroll, job costing, reporting, and administrative functions of the business.
This is a trusted position within the Company. The successful candidate must be dependable, proactive, and able to keep the office and financial processes running smoothly with minimal supervision.
Guenther Homes’ external accounting may be available to provide some transition support; however, the successful candidate must already have the experience and confidence to manage the core responsibilities of the role.
Why Join Guenther Homes
We offer:
- A full-time role with an established residential construction and rental business
- A small-team environment where your work has a direct impact
- Competitive hourly compensation based on experience
- The opportunity to take ownership of an important business function
- Collaboration with an external CPA/accounting firm
- A practical, down-to-earth workplace
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Accommodation is available upon request for candidates participating in the recruitment process.
Pay: $26.00-$30.00 per hour
Application question(s):
- Do you have a college diploma, degree, or certificate in bookkeeping, accounting, business administration, or a related field
Education:
- Secondary School (preferred)
Experience:
- full-cycle bookkeeping, accounting, or financial : 3 years (preferred)
- QuickBooks for job costing, projects, or class/job tracking: 1 year (preferred)
- Processing payroll: 1 year (preferred)
- HST remittances, T4 preparation/support, and reporting: 1 year (preferred)
- Construction or building,/subtrades, or property management, : 1 year (preferred)
Work Location: In person
