toronto, on administrative assistant (entry level) Jobs – 8 Openings This Week

Part-Time Client Care Coordinator (Administrative Support) In-Person in Toronto
New Moon Psychotherapy —Toronto, ON
- $20 an hour
- Part-time
- Windows
- Administrative experience
- Organizational skills
Quick apply
2d
Office Assistant - Mortgage Services
EQ Bank | Equitable Bank —Toronto, ON
- Full-time
- Microsoft Excel
- High school diploma or GED
- Dental care
- Vision care
Quick apply
Part-time Office Administrator
Curbside Construction Ltd. —Maple, ON
- $20–$23 an hour
- Temporary
- No experience needed
- Microsoft Office
- Administrative experience
Quick apply
12d
Junior Parts Sales & Administrative Support
Johnstone Brothers Equipment Corp. —Brampton, ON
- $18–$22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
6d
E-Commerce Admin Assistant (Full-Time | In-Person | GTA)
Ubis —Greater Toronto Area, ON
- $20–$25 an hour
- Full-time
- English
- In-person
- Communication skills
Quick apply
Administrative Coordinator
Mircom Group of Companies —Vaughan, ON
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Executive Assistant (EA) to CEO
Snaplii —Toronto, ON
- $40,000–$55,000 a year
- Full-time
- English
- Administrative experience
- Time management
Quick apply

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Part-Time Client Care Coordinator (Administrative Support) In-Person in Toronto

New Moon Psychotherapy
Toronto, ON

Quick apply

Job details

Part-time
$20 an hour
2 days ago

Qualifications

Windows
Administrative experience
Canva
Organizational skills
Human Services
Social Work
Communication skills

Full job description

Please read the full posting carefully. Application instructions are at the end.

About New Moon Psychotherapy

New Moon Psychotherapy is a trauma-informed, sex-positive psychotherapy practice located in Toronto's Fashion District. We specialize in trauma, sex, and relationship therapy and are committed to providing compassionate, ethical, and evidence-based care.

At New Moon, we believe that client care begins long before a therapy session starts. Reaching out for support can feel vulnerable, and the way clients are welcomed, informed, and supported matters.

We are looking for a thoughtful, organized, and emotionally attuned Client Care Coordinator to join our team. This role is central to the client experience at New Moon, helping ensure that individuals seeking support feel welcomed, informed, and cared for from their very first interaction with our practice. The ideal candidate combines strong interpersonal skills with excellent organization, sound judgment, and the ability to manage multiple responsibilities in a dynamic environment.

The Role

As our Client Care Coordinator, you will often be the first point of contact for clients seeking support. You will help guide individuals through the intake process, support the day-to-day operations of the practice, and ensure clients and clinicians receive the administrative support they need.

This position requires someone who can balance compassion with organization, maintain professionalism in sensitive situations, and work independently while collaborating closely with the rest of the team. The role involves managing multiple responsibilities and shifting priorities throughout the day, requiring strong organizational skills, sound judgment, and the ability to remain attentive to both client needs and operational details.

This is a part-time, in-person position based at our Toronto office near Spadina and Queen.

Responsibilities

Client Care & Communication

Respond to phone calls, emails, and client inquiries with professionalism, warmth, and empathy
Conduct consultation and intake calls when appropriate
Support clients with scheduling, rescheduling, cancellations, and general questions
Help clients navigate services and connect them with appropriate therapists
Communicate with clients experiencing a range of emotional and practical concerns with professionalism, empathy, and clear boundaries
Maintain a welcoming and supportive client experience from first contact onward

Administrative & Operational Support

Manage therapist schedules and client bookings using Jane
Prepare and maintain confidential client records in accordance with PHIPA requirements
Process payments and follow up on outstanding invoices
Prepare intake forms, measures, referrals, and other client documentation
Support clinic organization, workflows, and day-to-day operations
Assist with team coordination and administrative projects
Ensure the office remains organized, professional, and well-stocked
Report directly to the Office Manager

Content & Communications Support

Assist with formatting and publishing social media content across platforms
Support newsletters and internal communications as needed
Make basic updates to marketing materials using Canva
Help ensure content is posted accurately and aligns with our brand and values

Qualifications

Availability Monday through Saturday, including a combination of daytime and evening hours
Ability to work in person at our Toronto office (Spadina & Queen)
Previous experience in administration, client services, healthcare, wellness, education, hospitality, or another role involving direct support to clients or customers is preferred
Students and recent graduates in Psychology, Social Work, Sex & Gender Studies, Human Services, or related fields are welcome to apply
Strong written and verbal communication skills
Comfort handling confidential and sensitive information
Experience with Jane is considered a strong asset
Familiarity with Zoho Mail, Canva, Zoom, and Windows-based systems
Strong organizational skills and attention to detail
Ability to learn new systems quickly and manage competing priorities

We Value Candidates Who Are

Proactive, resourceful, and able to take initiative
Able to effectively manage multiple responsibilities and shifting priorities while maintaining attention to detail
Reliable, accountable, and highly organized
Tech-savvy and comfortable learning new systems
Strong communicators who write and speak thoughtfully
Collaborative team members who can also work independently
Warm, professional, and emotionally intelligent
Calm and grounded when supporting individuals experiencing stress or vulnerability
Respectful, ethical, and aligned with the values of a trauma-informed practice

Why Join New Moon?

At New Moon Psychotherapy, you'll be part of a team dedicated to providing thoughtful, ethical, and high-quality care. As a Client Care Coordinator, you'll play an important role in helping clients access support and ensuring the practice runs smoothly behind the scenes.

This is a dynamic role within a busy private practice environment. No two days are exactly alike, and the work often involves balancing multiple priorities while responding to the needs of clients, therapists, and the practice as a whole. For someone who enjoys staying engaged, learning new skills, and contributing to meaningful work, the days tend to go by quickly.

This role is well suited to students and early-career professionals interested in mental health, client care, healthcare administration, or private practice operations. You'll gain valuable experience supporting a specialized psychotherapy practice while developing strong administrative, communication, and client service skills.

Application Instructions

Please email the following to [email protected]

Resume
Cover letter explaining why this role and our practice are a good fit for you
Your availability (days and times)

Subject Line: CCC Application

Only complete applications submitted via email will be reviewed.

We appreciate the care and intention it takes to apply thoughtfully and look forward to hearing from candidates who feel genuinely aligned with our work and values.

Thank you to all applicants for your interest. Only those selected for an interview will be contacted.

Pay: $20.00 per hour

Work Location: In person

Quick apply

Refine Your Search

administrative assistant (entry level) jobs in toronto, on

Part-Time Client Care Coordinator (Administrative Support) In-Person in Toronto

Office Assistant - Mortgage Services

Part-time Office Administrator

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E-Commerce Admin Assistant (Full-Time | In-Person | GTA)

Administrative Coordinator

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