Toronto, On Business office director Jobs – 2215 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Senior Advisor, Relationship Management Office
Toronto Community Housing —Toronto, ON
- $107,358.63–$128,830.36 a year
- Temporary
- Hybrid work
- Microsoft Word
- Word processing
- Master's degree
- Dental care
- Tuition reimbursement
8h
Director, Front Desk Experience
Lifemark Health Group —Toronto, ON
- $110,000–$154,000 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- Analysis skills
Quick apply
Internal Controls Director
Pala Interactive Canada —Toronto, ON
- $100,000–$130,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
Practice Manager Multi-Site, VCA Canada Animal Hospitals
VCA Animal Hospitals —Toronto, ON
- $90,000–$95,000 a year
- Full-time
- Budgeting
- Leadership
- Hospital experience
- Paid time off
IT Client Account Manager
IFDS Group —Toronto, ON
- $81,000–$102,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Employee assistance program
11d
Advisory Services Specialist
Responsible Gambling Council —Toronto, ON
- $72,000–$85,000 a year
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Architectural Professional- Proposal and Business Development Lead
J.L. Richards & Associates Ltd —Ontario
- Full-time
- Hybrid work
- Sales
- Business development
- Analysis skills
- Dental care
- Flexible schedule
Quick apply
Business Development Specialist
Support Ontario Youth —Etobicoke, ON
- $70,200 a year
- Weekends as needed
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Director, Corporate Strategy
Capital One - CA —Toronto, ON
- Full-time
- Hybrid work
- Management
- Master's degree
- Business development
Strategy Execution Specialist
PACE Independent Living —Toronto, ON
- $83,687–$99,927 a year
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Collections - Call Center Manager
Total Credit Recovery Ltd —North York, ON
- $38,396.49–$60,000.00 a year
- Full-time
- Hybrid work
- Microsoft Office
- Supervising experience
- In-person
- Flexible schedule
Quick apply
Condominium Manager
FirstService Residential —Toronto, ON
- $90,000–$100,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Head, Sales Enablement
Neo Financial —Toronto, ON
- $140,000–$160,000 a year
- Full-time
- Sales
- Financial services
- Paid time off
- Life insurance
Quick apply
Director, Business Strategy
Capital One - CA —Toronto, ON
- Full-time
- Hybrid work
- Bachelor's
- No university degree
- Recruiting
Marketing Manager, Industrial
Beedie —Etobicoke, ON
- $95,000–$115,000 a year
- Full-time
- Hybrid work
- Marketing
- Microsoft Office
- Travel
Subprime Finance Manager
11 Motors —Scarborough, ON
- $40,000–$100,000 a year
- Full-time
- Sales
- Bachelor's
- In-person
Quick apply
Regional Director
Rehab First Inc. —Greater Toronto Area, ON
- $85,000–$110,000 a year
- Full-time
- Remote
- Up to 50% travel
- Master's degree
- Business development
- Mileage reimbursement
- Disability insurance
Quick apply
7d
Condominium Manager
FirstService Residential —Toronto, ON
- $88,000–$98,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Senior Analyst, Corporate Strategy
T&T Supermarket Inc —Thornhill, ON
- $70,000–$100,000 a year
- Day shift
- Microsoft Powerpoint
- Microsoft Excel
- Analysis skills
- Store discount
- Disability insurance
Quick apply

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Executive Assistant

TDS Personnel Ltd -
Toronto, ON

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Job details

Permanent
$90,000–$100,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Adobe InDesign
Communication skills

Full job description

Our client, a leading alternative investment management firm that partners with the HNW business community is seeking a polished Executive Assistant to support the Managing Director the firm.

Responsibilities:

1) Professional Administrative Support

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention.
Coordinate agendas, dispatch meeting invitations, book meeting rooms, and arrange for IT resources.
Develop and maintain an efficient recordkeeping / filing system (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships to foster and support intra-group coordination.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications.
Will be provided with a company iPhone to monitor urgent requests after-hours.

2) Expense Analysis & Support Accountabilities

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking are completed in a timely manner.

3) General Office Administration

Liaise with Office Manager regarding maintenance issues and premises/equipment upkeep.
Prepares and dispatches outgoing mail and interfaces with couriers.
Order and approve catering, supplies, and stationary purchases within budget.
Maintain document files and archiving of records.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during absences.
Maintains and handles confidential client and leadership information appropriately.

4) Personal Assistance Administration Accountabilities

Personal tasks to allow the CEO to more easily conduct business, including but not limited to:
Picking up food (snacks/lunch/dinner) or sundries.
Booking personal appointments and reservations.
Personal travel arrangements.

Role requirements:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON (Toronto District)

Quick apply

Refine Your Search

business office director jobs in toronto, on

Executive Assistant

Senior Advisor, Relationship Management Office

Director, Front Desk Experience

Internal Controls Director

Practice Manager Multi-Site, VCA Canada Animal Hospitals

IT Client Account Manager

Advisory Services Specialist

Architectural Professional- Proposal and Business Development Lead

Business Development Specialist

Director, Corporate Strategy

Strategy Execution Specialist

Collections - Call Center Manager

Condominium Manager

Head, Sales Enablement

Director, Business Strategy

Marketing Manager, Industrial

Subprime Finance Manager

Regional Director

Condominium Manager

Senior Analyst, Corporate Strategy

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