Truro, Ns Accommodation assistant Jobs – 27 Openings This Week

Office Administrator & Bookkeeping Coordinator
Confidential —Truro Heights, NS
- $20–$25 an hour
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
Quick apply
8d
Night Shift Cafeteria Assistant
Home Hardware Stores Limited —Debert, NS
- $21.50–$25.90 an hour
- Full-time
- Customer service
- Maintenance
- Cashiering
- Disability insurance
- Dental care
11d
Pharmacist - FT
Sobeys —Truro, NS
- Full-time
- Customer service
- Bachelor's
- First Aid Certification
- Store discount
- Dental care
Quick apply
Pharmacist
Sobeys —Truro, NS
- Full-time
- Customer service
- Bachelor's
- First Aid Certification
- Store discount
- Dental care
Quick apply
Pharmacist Regional Relief
Lawtons —Nova Scotia
- Full-time
- Customer service
- Bachelor's
- First Aid Certification
- Store discount
- Dental care
Quick apply
Post Office Assistant
Canada Post —Brookfield, NS
- $20.54 an hour
- Part-time
- Customer service
- English
- High school diploma or GED
3d
Lead Customer Service Representative
Circle K —Truro, NS
- Management
- Cashiering
- Supervising experience
- Disability insurance
- Dental care
Pharmacy Assistant, Hourly Part Time Evening
Shoppers Drug Mart / Pharmaprix —Truro, NS
- $17.95–$20.00 an hour
- Part-time
- High school diploma or GED
- Cashiering
- Data entry
1d
Assistant Store Manager
Kent Building Supplies —Truro, NS
- Full-time
- Sales
- Customer service
- Microsoft Office
- Wellness program
- Dental care
Continuing Care Assistant
Shannex —Bible Hill, NS
- $21.79–$27.12 an hour
- Weekends as needed
- CPR Certification
- English
- First Aid Certification
- Dental care
- Employee assistance program
Quick apply
5d
Part-Time Cashier /Line Cook
McDonald's —Valley, NS
- $17.30 an hour
- Part-time
- Customer service
- No experience needed
- Cashiering
- Flexible schedule
Retail Assistant Manager - Full-Time
maurices —Truro, NS
- Weekends as needed
- Sales
- Customer service
- Computer literacy
- Flexible schedule
Full-Time Cashier /Line Cook
McDonald's —Valley, NS
- From $17.30 an hour
- Full-time
- Customer service
- No experience needed
- Cashiering
- Flexible schedule
Assistant Store Manager - Back-end Ops
Kent Building Supplies —Truro, NS
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Wellness program
- Dental care
CC#26-09-13, Casual Educational Assistant- Cobequid Family
Nova Scotia School Boards (NSSB) —Truro, NS
- $17.07–$17.42 an hour
- CPR Certification
- High school diploma or GED
- First Aid Certification
3d
Retail Assistant Manager - Part-Time
maurices —Truro, NS
- Part-time
- Sales
- Customer service
- Computer literacy
- Flexible schedule
Limited Term Instructor, Landscape Architecture: FAFU International College
Dalhousie University —Truro, NS
- Full-time
- AutoCAD
- Management
- Doctoral degree
11d
Physiotherapist
Shannex —Bible Hill, NS
- $70,641.27–$91,433.27 a year
- 8 hour shift
- Master's degree
- Supervising experience
- Team management
- Dental care
- Employee assistance program
Quick apply
TRADEMARKS CLERK
Own Innovation —Canada
- $65,000–$80,000 a year
- Full-time
- Remote
- Microsoft Outlook
- English
- Databases
- Disability insurance
- Paid time off
Quick apply
6d

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Office Administrator & Bookkeeping Coordinator

Confidential
Truro Heights, NS

Quick apply

Job details

Permanent | Full-time
$20–$25 an hour
8 days ago

Qualifications

Accounts receivable
Google Suite
Accounts payable
Customer appointment booking
Spreadsheets
Administrative support experience
Filing
Sales administration
Financial management report preparation
Administrative and business operations experience
Microsoft Office
Administrative experience
Calendar management
QuickBooks
Payroll
Accounts receivable processing
Sage 50 Accounting
Construction experience
AI
Communication skills
Team coordination
Office experience
Account reconciliation

Full job description

THE OPPORTUNITY

A growing, locally owned construction and home-services company in Truro Heights is hiring a full-time Office Administrator & Bookkeeping Coordinator.

This is a central, hands-on role supporting the owner, field leadership, bookkeepers, and customers. The right person will bring order to a busy office, keep commitments and reporting deadlines visible, make sure information reaches the right person, and follow work through to completion.

This is not a position for someone who waits to be told about every next step. We are looking for a dependable, resourceful administrator who notices gaps, asks good questions, learns systems quickly, protects confidential information, and takes pride in closing the loop.

The role supports bookkeeping and financial administration, but it is not expected to replace the company's bookkeepers or accountant. Success means maintaining complete source records, coordinating deadlines and inputs, preparing accurate administrative information, and escalating discrepancies or decisions to the right person.

WHAT YOU WILL DO

Office, owner, and operations support

Manage calendars, appointments, reminders, meeting preparation, and follow-up for the owner and operational leaders.
Maintain a clear task and deadline system, including owners, due dates, status, next actions, and blockers.
Prepare concise daily and weekly exception lists so urgent customer, financial, or operational issues are acted on.
Draft and organize correspondence, forms, reports, meeting notes, and internal handoffs.
Keep office records, digital files, contact lists, and recurring procedures complete and easy to find.
Identify missing information or stalled work, follow up with the responsible person, and escalate issues before deadlines are missed.

Customer and sales administration

Answer and route phone calls, emails, messages, and office inquiries professionally.
Record new quote and service requests accurately, check for duplicates, and preserve the source information.
Coordinate discovery calls, site assessments, proposal reviews, customer updates, and other appointments.
Maintain complete lead and customer records, including contact details, project information, notes, files, status, owner, and dated next action.
Track quotes, proposals, customer selections, deposits, required documents, and follow-up commitments.
Support customers with clear administrative updates without making unauthorized promises about pricing, scope, schedules, warranties, or technical outcomes.

Bookkeeping and reporting support

Collect, organize, and route invoices, receipts, purchase records, statements, deposit records, and other source documents.
Support accounts payable and accounts receivable administration, including invoice status, due dates, missing documentation, and approved follow-up.
Prepare accurate information for payroll and bookkeeping workflows and confirm required inputs are complete by deadline.
Maintain the recurring financial-report and filing calendar; request inputs, verify receipt, and flag late or incomplete items.
Match financial records to the correct customer, project, vendor, or internal category when supported by source information.
Identify duplicate invoices, missing support, mismatched totals, unclear transactions, overdue receivables, and other exceptions for review.
Work closely with internal bookkeepers and the external accounting firm while leaving accounting judgments, filings, and payment authorization to the appropriate person.

Project and process coordination

Help maintain complete project files, including contracts, selections, orders, photos, warranties, permits, correspondence, and customer commitments.
Coordinate information between the owner, field leaders, bookkeepers, suppliers, and customers.
Build and improve checklists and written procedures for recurring office work so the company is not dependent on one person's memory.
Learn and use company systems consistently, keeping information current instead of relying on inboxes, texts, or memory as the only record.
Use approved digital and AI tools to work efficiently while checking accuracy and protecting confidential information.

WHAT SUCCESS LOOKS LIKE

New customer requests are recorded promptly, assigned, and given a dated next action.
Customer promises, appointments, and follow-ups do not disappear between the office and field team.
Bookkeepers receive complete, organized source records and a clear list of exceptions.
Payroll, reporting, invoice, and filing inputs are tracked before their deadlines rather than chased after they are late.
The owner and operational leaders receive short, decision-ready updates instead of having to reconstruct the status themselves.
Records are accurate, current, traceable, and usable by the rest of the team.
Problems are raised early, with the facts, the impact, and a recommended next action.

REQUIRED QUALIFICATIONS

At least two years of relevant office administration, executive-assistant, office-coordination, or comparable experience.
Practical bookkeeping-support experience, including several of the following: invoicing, accounts payable, accounts receivable, receipts, deposits, payroll preparation, reconciliations, job costing, or recurring financial reports.
Strong working ability with email, calendars, Microsoft Office or Google Workspace, and spreadsheets.
Experience learning and maintaining business software such as accounting, CRM, payroll, or project-management systems.
Clear, professional written and verbal communication.
Strong organization, accuracy, follow-through, discretion, and ability to manage competing priorities.
Ability to work independently, identify missing information, and ask for decisions before work stalls.
Availability to work reliably on site in Truro Heights during the company's regular Monday-to-Friday business schedule.
Legal authorization to work in Canada.

PREFERRED QUALIFICATIONS

Experience in construction, trades, home services, project-based work, or another fast-moving small business.
Experience with Sage 50, QuickBooks, Payworks, Buildertrend, or similar platforms.
Experience coordinating job-costing records, customer projects, schedules, or field teams.
Bookkeeping, accounting-technician, office-administration, or business-administration education.
Experience documenting procedures or improving an administrative workflow.

COMPENSATION

The starting wage is $20.00–$25.00 per hour, based on directly relevant experience and demonstrated ability. There is potential for future wage growth as the successful candidate proves consistent accuracy, ownership, reliability, and value in the role.

APPLICATION AND SELECTION

Please submit a resume that clearly describes your administrative and bookkeeping-support experience, the business systems you have used, and the types of deadlines or reports you have personally coordinated.

Selected applicants may be asked to complete a short, job-related accuracy and prioritization exercise. The employer's identity will be shared with candidates selected to move forward in the interview process.

Candidates will be assessed on job-related skills, experience, communication, and ability to perform the role. Accommodation is available during the recruitment process upon request.

When answering the first application question—the one about a recurring deadline—start your answer with the exact words “Close the loop:”.

Pay: $20.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

On-site parking

Ability to commute/relocate:

Truro Heights, NS: reliably commute or plan to relocate before starting work (required)

Application question(s):

Briefly describe a recurring deadline, report, payroll, or bookkeeping workflow you personally coordinated. What did you do to make sure it was complete and on time?
Describe a time you noticed missing or incorrect information before it affected a customer, payment, payroll, report, or project. What did you do?

Experience:

office administration or office coordination: 2 years (preferred)
hands-on bookkeeping support: 1 year (preferred)

Work Location: In person

Quick apply

Refine Your Search

accommodation assistant jobs in truro, ns

Office Administrator & Bookkeeping Coordinator

Night Shift Cafeteria Assistant

Pharmacist - FT

Pharmacist

Pharmacist Regional Relief

Post Office Assistant

Lead Customer Service Representative

Pharmacy Assistant, Hourly Part Time Evening

Assistant Store Manager

Continuing Care Assistant

Part-Time Cashier /Line Cook

Retail Assistant Manager - Full-Time

Full-Time Cashier /Line Cook

Assistant Store Manager - Back-end Ops

CC#26-09-13, Casual Educational Assistant- Cobequid Family

Retail Assistant Manager - Part-Time

Limited Term Instructor, Landscape Architecture: FAFU International College

Physiotherapist

TRADEMARKS CLERK

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