Vancouver, Bc Front desk and office coordinator Jobs – 33 Openings This Week

Front Desk and Office Coordinator
Warrington PCI Management —Vancouver, BC
- $50,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
13d
Patient Care Coordinator
Pacific Derm —Vancouver, BC
- $23–$25 an hour
- Full-time
- Medical office experience
- Administrative experience
- Front desk
- Store discount
- Dental care
Quick apply
12d
Office Coordinator
pH7 Technologies Inc. —Burnaby, BC
- $60,000–$70,000 a year
- Full-time
- English
- Administrative experience
- In-person
Quick apply
HR Coordinator
STONG'S MARKETS LIMITED —North Vancouver, BC
- $50,000–$60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Databases
Quick apply
4d
Optometric Assistant & Front Office Coordinator (Full-Time, Permanent)
Zien Optometry —Burnaby, BC
- $23–$28 an hour
- Weekends as needed
- Sales
- Customer service
- English
Quick apply
Receptionist and Office Manager
JeunesseMD —Vancouver, BC
- $25–$30 an hour
- Full-time
- Sales
- Inventory management
- Medical office experience
Quick apply
Dental receptionist/Treatment coordinator
New Smile Dental & Implant —New Westminster, BC
- $30–$38 an hour
- Full-time
- Customer service
- Organizational skills
- EMR systems
- Dental care
- Paid time off
Quick apply
1d
Administrative and Facilities Coordinator
Learn. Develop. Succeed —Vancouver, BC
- $55,000–$61,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Life insurance
Quick apply
1d
Administrative Coordinator
The Nature Trust of BC —Vancouver, BC
- $54,000–$58,000 a year
- Full-time
- Remote
- Microsoft Office
- Administrative experience
- In-person
- Dental care
Quick apply
11d
Help Desk Administrator and Registration Coordinator
Discovery Community College —Surrey, BC
- $47,000–$50,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
Quick apply
6d
Reservations Agent
Pan Pacific Vancouver —Vancouver, BC
- $26.34 an hour
- Weekends as needed
- Marketing
- Microsoft Office
- Databases
Quick apply
Reception & Bookings Coordinator
University of British Columbia —Vancouver, BC
- $4,208–$4,316 a month
- Full-time
- Customer service
- Word processing
- English
6d
Associate Prospective Student Advisor
University of British Columbia —Vancouver, BC
- $5,526.42–$7,941.25 a month
- Weekends as needed
- Microsoft Word
- CRM software
- Microsoft Excel
7d
Accounting Coordinator
AIBC —Vancouver, BC
- $55,000–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Finance
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
Manager, People Operations
Architectural Institute of British Columbia —Vancouver, BC
- $55,000–$122,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Finance
- Administrative experience
- Dental care
- Employee assistance program
Reception & Bookings Coordinator
UBC Faculty of Forestry —Vancouver, BC
- $4,208–$4,316 a month
- Full-time
- Customer service
- Word processing
- English
6d
Front Desk and Office Coordinator
Hodgson Group Orthotics & Prosthetics —Coquitlam, BC
- $20–$22 an hour
- Full-time
- Up to 50% travel
- Customer service
- Medical office experience
- Dental care
- Paid time off
Quick apply
5d
Associate Prospective Student Advisor
UBC Faculty of Forestry —Vancouver, BC
- $5,526.42–$7,941.25 a month
- Weekends as needed
- Microsoft Word
- CRM software
- Microsoft Excel
7d
Clinic Secretary/Clerk
University of British Columbia —Vancouver, BC
- $4,449–$4,676 a month
- Full-time
- Microsoft Excel
- Word processing
- Medical office experience
11d
Clinic Secretary/Clerk
UBC Faculty of Forestry —Vancouver, BC
- $4,449–$4,676 a month
- Full-time
- Microsoft Excel
- Word processing
- Medical office experience
11d

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Front Desk and Office Coordinator

Warrington PCI Management -
Vancouver, BC

Quick apply

Job details

Full-time
$50,000–$60,000 a year
13 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
PCI
Customer service
Yardi
Filing
English
Microsoft Office
Administrative experience
Canva
Data entry
Front desk
Computer skills
Communication skills
Time management

Full job description

Warrington PCI Management and PCI Developments are seeking a highly organized and customer focused Front Desk and Office Coordinator to be the welcoming face of our head office. This full-time, in-office role (Monday to Friday) is pivotal in ensuring smooth day-to-day operations, from managing reception and coordinating office maintenance to supporting tenant services and administrative tasks. The ideal candidate will bring at least one year of administrative or receptionist experience, strong communication skills, and a proactive, service-oriented mindset to help maintain a professional and efficient office environment.

For more details about this role, please read below:

Front Desk and Office Coordinator | Warrington PCI Management and PCI Developments

Primary Purpose

The Front Desk and Office Coordinator provides office administration needs for the head office for Warrington PCI Management and PCI Developments. This role is the first point of contact of all visitors and general tenant inquiries and requests, therefore it is essential this individual has excellent customer service skills. The Front Desk and Office Coordinator assists the Office Manager to ensure the office space is presentable and running smoothly with working equipment and supplies.

This position reports to the Office Manager and requires the individual to be in 5 days a week, Monday to Friday.

Specific Responsibilities

The responsibilities of this position will include, but not be limited to, the following:

Front Desk:

Manage the phone system and ensure the contact lists on the phone system are updated and current
Welcome visitors by greeting them, offering refreshments, and contacting the appropriate individuals in a timely manner
Ensure the reception, kitchen and boardrooms are organized and presentable throughout the day
Maintaining the reception phone and property list with any changes in portfolios and building changes
Coordinating any updates on after-hour contact list with the service provider in a timely manner
Coordinate with contractors for any scheduled preventative maintenance or service request for the office
Manage the pick-up for tenants, contractors and clients and other items for our managed properties
Manage courier deliveries and manage courier records for chargeback
Sort and distribute incoming and outgoing mail, courier packages and faxes. This includes scanning and inputting invoices that are received by mail
Run monthly reports for chargebacks for printers, postage and couriers
Assist the Office Manager to ensure all office equipment is in good working order and arranging for service when required.
Operate the postage machine and ensure mail is sent out in a timely manner
Manage the photocopier including ensuring toner supplies and keeping emails and properties up to date
Coordinate with the Office Manager to maintain the kitchens, washrooms, mailroom and printing area supplies
Support the preparation and cleanup of boardrooms and meeting rooms for meetings, events, and catering, ensuring all spaces are properly arranged and maintained.
Assist staff in booking boardrooms and meeting rooms as required
Maintain the company general inquiries email and provide timely and appropriate response and action
Liaise and coordinate with resident managers, on-site personnel, owners, tenants and contractors as necessary
Observe and provide feedback to improve any systems or processes for the office

Office Administration and Tenant Services:

Build and maintain strong working relationships and provide best in class service with tenants, on-site personnel, contractors, vendors and owners through clear and friendly communication
Assist the Office Manager in organizing and maintaining the filing system
Process corporate invoices in a timely and accurate manner
Assist the Office Manager with company events including conducting research, designing invitations and supporting event set up and teardown.
Manage various administrative office tasks, including coordination of parking and building access.

Other Responsibilities:

Train staff in reception coverage duties as required
Assist the property administration team when required
Other projects and tasks as assigned.

Qualifications

To be successful in the Front Desk and Office Coordinator position, an individual must be committed to developing, maintaining and demonstrating the following:

Education and Experience

Minimum one (1) year of receptionist or administrative experience
Fluent in English, both written and verbal. Fluency in another language an asset
Proficient computer skills, particularly in Microsoft Office applications (Microsoft Outlook, Excel and Word)
Experience managing a multi-line phone system and handling a high volume of inbound calls
Experience and working knowledge of Yardi Voyager, PayScan, Canva and/or AngusAnywhere is an asset
An established track record of excellent customer service and professionalism

Competencies

Reliable attendance and punctuality is essential for this role
Attentive to client requests and ability to respond in a calm and respectful manner
Confident in greeting a range of people and dealing with various different requests
Practical judgement and decisive manner
Excellent communication skills, both written and verbal
Ability to work efficiently under pressure and maintain a calm focus
Detail oriented with exceptional analytical and problem-solving abilities
Positive self-starter, self-motivated, hands-on mentality with the ability to work independently and in a team environment
A dedication to providing exceptional customer service
Excellent organization and time management skills with the ability to complete work in a timely manner with accuracy and attention to detail
Ability to cope with changes including changes in business and client needs
Ability to work in a fast-pace environment
Ability to multitask

#IND

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
RRSP match
Vision care

Application question(s):

Please confirm you are you available to work in the office Monday to Friday, full-time? (Yes / No)

Experience:

Administrative: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

front desk and office coordinator jobs in vancouver, bc

Front Desk and Office Coordinator

Patient Care Coordinator

Office Coordinator

HR Coordinator

Optometric Assistant & Front Office Coordinator (Full-Time, Permanent)

Receptionist and Office Manager

Dental receptionist/Treatment coordinator

Administrative and Facilities Coordinator

Administrative Coordinator

Help Desk Administrator and Registration Coordinator

Reservations Agent

Reception & Bookings Coordinator

Associate Prospective Student Advisor

Accounting Coordinator

Manager, People Operations

Reception & Bookings Coordinator

Front Desk and Office Coordinator

Associate Prospective Student Advisor

Clinic Secretary/Clerk

Clinic Secretary/Clerk

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