Employer: GlobeWay Immigration Solutions Inc.
Location: Winnipeg, Manitoba
Job Type: Full-time, Permanent
Salary: From $18.00 per hour (based on qualifications and experience)
Work Location: In-person
About Us
GlobeWay Immigration Solutions Inc. is a professional Canadian immigration consulting firm dedicated to providing ethical, reliable, and client-focused immigration services. We are seeking a motivated and detail-oriented Administrative Assistant / Immigration Case Manager to support our Regulated Canadian Immigration Consultant (RCIC) in managing immigration files and delivering exceptional client service.
Job Overview
The Administrative Assistant / Immigration Case Manager plays an important role in supporting the day-to-day operations of the firm by managing immigration case files, preparing documentation, communicating with clients, and ensuring applications are processed accurately and efficiently. The successful candidate will demonstrate excellent organizational skills, strong written communication, attention to detail, and the ability to handle confidential information with professionalism.
Duties
- Manage and oversee immigration case files from initiation to completion
- Draft legal documents, affidavits, and correspondence with precision and clarity
- Proofread all documents for accuracy, consistency, and adherence to legal standards
- Perform data entry tasks accurately to maintain up-to-date case records
- Organize and file case documents systematically
- Communicate effectively with clients via phone etiquette, providing updates and answering inquiries professionally
- Support project management activities related to immigration cases, coordinating deadlines and ensuring timely submissions
- Perform clerical duties such as filing, scanning, photocopying, and maintaining organized office records
- Collaborate with team members to ensure smooth workflow and adherence to legal protocols
Qualifications
- Completion of a college diploma or university degree in Business Administration, Office Administration, Legal Administration, Public Administration, or a related field, or equivalent work experience.
- Minimum one year of experience in an administrative role; experience in an immigration consulting or legal office is considered a strong asset.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management skills with the ability to manage multiple files and deadlines.
- Exceptional attention to detail and proofreading skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Adobe Acrobat, and general office software.
- Experience with case management or document management software is an asset.
- Knowledge of Canadian immigration programs, IRCC procedures, and provincial nominee programs is preferred.
- Strong interpersonal, client service, and problem-solving skills.
- Ability to work independently, prioritize competing tasks, and maintain confidentiality.
- Professional, ethical, and committed to providing high-quality client service.
Benefits
- Paid vacation in accordance with employment standards.
- Supportive and collaborative work environment.
- Opportunities for career growth within the firm.
How to Apply
Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and relevant experience through email- [email protected]
Only applicants selected for an interview will be contacted.
GlobeWay Immigration Solutions Inc. is committed to fostering an inclusive workplace and welcomes applications from qualified candidates of all backgrounds.
Pay: $18.00-$20.00 per hour
Work Location: In person
