Yarmouth Ns Administrative Jobs – 17 Openings This Week

Administrative Coordinator
SHYFT Youth Services Society —Yarmouth, NS
- $25–$26 an hour
- Temporary
- Microsoft Office
- Administrative experience
- Human resources
Quick apply
5d
Office Administrator
ASBB Economics & Research —Yarmouth, NS
- $16.70–$22.00 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Flexible schedule
Quick apply
Receptionist - Optometrist assistant
Groupe Vision New Look Inc —Yarmouth, NS
- Full-time
- Customer service
Quick apply
Afterschool Program Director
Hebron Baptist Church —Hebron, NS
- From $28 an hour
- Part-time
- Childcare
- CPR Certification
- Working with children
Quick apply
1d
Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)
Nova Scotia School Boards (NSSB) —Yarmouth, NS
- On call
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Yarmouth Shelter – Summer Receptionist & Animal Care Attendant
SPCA Nova Scotia —Yarmouth, NS
- $17 an hour
- Weekends as needed
- Sanitation
9d
Post Office Assistant - Term
Canada Post —Wedgeport, NS
- $20.54 an hour
- Temporary
- Bilingual
- Sales
- High school diploma or GED
CSAP 26-151 - Enseignement 20 % - Conseiller(ère) en orientation - Durée déterminée -École Wedgeport
Nova Scotia School Boards (NSSB) —Wedgeport, NS
- $63,664–$113,619 a year
- Temporary
- Master's degree
- Education
- Bachelor's
Hybrid Safety Admin and Field Safety Advisor
Coastal Safety Consulting Ltd —Canada
- $30–$50 an hour
- Full-time
- Hybrid work
- Travel
- Construction
- Mileage reimbursement
Quick apply
1d
Coverdale Regional Clinic Manager - British Columbia
BioScript Solutions —Canada
- Remote
- Bilingual
- English
- Microsoft Office
Quick apply
2d
Insurance Administrator
RFL Wealth Management —Canada
- $55,000–$65,000 a year
- Overtime
- Remote
- Microsoft Office
- Accounting
- Organizational skills
- Wellness program
- Paid time off
Quick apply
10d

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Fundraiser
iMarketing —Nova Scotia
You will interact with an average of 135 individuals daily over the phone. You will learn how to skillfully establish rapport and solicit donations while…
$18–$28 an hour
Remote Technical Support Representative - Work from Home (Canada)
Teleperformance —Nova Scotia
Associate’s degree or certification from an accredited program for technical and/or clinical education required. Structured paid training and support.
$19.50 an hour
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Dental Lab Administrative Coordinator
Whitby Dental Lab —Whitby, ON
The Shipping and Receiving Administrator duties include coordinating pick-ups and deliveries, working inbound cases into the technician's workflow and invoicing…
$20–$25 an hour
Quick apply
6d
Front Desk Receptionist/Office Assistant
Zup's Fishing Resort and Canoe Outfitters —Ontario
Stocking the small store area and helping customers with purchases. Answering emails and phone calls. We are looking for a candidate with a welcoming and…
From $1,250 a week
Quick apply

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administrative jobs near yarmouth ns

Administrative Coordinator

SHYFT Youth Services Society
Yarmouth, NS

Quick apply

Job details

Temporary | Full-time
$25–$26 an hour
5 days ago

Qualifications

Post-secondary education
Filing
Microsoft Office
Administrative experience
Human resources
Office management
Business
Communication skills
Time management

Full job description

Reports To: Executive Director
Employment Status: Full-Time Term Position
Term: Six (6) months, with the possibility of extension based on organizational needs and funding
Hours of Work: 32 hours per week

Salary: $25-$26 per hour
Start Date: July 8, 2026

Position Summary

The Administrative Coordinator provides high-level administrative, operational, and confidential support to the Executive Director and leadership team. This position is responsible for coordinating administrative functions, maintaining organizational records, supporting financial and human resource processes, and assisting with organizational planning and reporting.

Key Responsibilities

Executive and Administrative Support

Provide direct administrative support to the Executive Director.
Manage calendars, appointments, and organizational deadlines.
Prepare correspondence, reports, presentations, meeting agendas, and minutes.
Coordinate meetings, training sessions, and organizational events.
Maintain organized and secure filing systems, both electronic and paper.

Human Resources and Confidential Labor Relations Support

Maintain confidential employee personnel files and records.
Assist with recruitment activities, including posting positions, scheduling interviews, and preparing onboarding documentation.
Prepare and maintain confidential documents related to staffing matters, performance management, investigations, grievances, and disciplinary processes.
Maintain employee records, attendance information, and other human resource documentation.
Support management with policy development and implementation.
Handle sensitive information with a high degree of professionalism, discretion, and confidentiality.

Financial and Operational Administration

Assist with accounts payable and receivable processes.
Support payroll administration and benefit-related documentation.
Prepare invoices, purchase orders, and financial reports as assigned.
Assist with budgeting processes and monitoring expenditures.
Coordinate office supplies, equipment, and vendor relationships.

Reporting and Compliance

Assist with grant reporting and organizational reporting requirements.
Maintain records to ensure compliance with funder, legislative, and organizational requirements.
Support document preparation for audits, board meetings, and accreditation processes.
Assist in maintaining organizational policies and procedures.

Qualifications

Post-secondary education in Business Administration, Office Administration, Human Resources, or a related field, or an equivalent combination of education and experience.
Experience handling confidential human resources and labour relations information is considered an asset.
Proficiency with Microsoft Office Suite and office management software.
Strong organizational, time management, and problem-solving skills.
Excellent written and verbal communication skills.
Demonstrated ability to exercise sound judgment, maintain discretion, and handle sensitive information appropriately.

Core Competencies

Integrity and confidentiality
Professionalism and discretion
Organization and attention to detail
Initiative and adaptability
Strong interpersonal and communication skills
Ability to prioritize competing demands and work independently
Commitment to the mission and values of the organization

Working Conditions

This position primarily works in an office environment and may occasionally be required to attend meetings outside regular working hours. The role requires prolonged periods of sitting, computer work, and managing multiple priorities and deadlines.

Pay: $25.00-$26.00 per hour

Work Location: In person

Quick apply

Refine Your Search

administrative jobs in yarmouth ns

Administrative Coordinator

Office Administrator

Receptionist - Optometrist assistant

Afterschool Program Director

Administrative Assistant - Casual (Digby or, Shelburne or, Yarmouth/Regional Office's) 26/27 (90649)

Yarmouth Shelter – Summer Receptionist & Animal Care Attendant

Post Office Assistant - Term

CSAP 26-151 - Enseignement 20 % - Conseiller(ère) en orientation - Durée déterminée -École Wedgeport

Hybrid Safety Admin and Field Safety Advisor

Coverdale Regional Clinic Manager - British Columbia

Insurance Administrator

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