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Senior Conference Manager

Global Planning Solutions
Ontario

Quick apply

Job details

Full-time
$80,000–$90,000 a year
5 days ago

Qualifications

Bilingual
French
Financial reporting
English
Microsoft Office
Organizational skills
Budgeting
Communication skills
Negotiation
Hotel experience
Time management

Full job description

Global Planning Solutions is seeking an experienced Senior Conference Manager to lead the planning and execution of major national and international conferences and congresses, including large-scale citywide events with complex stakeholder, financial, and operational requirements.

The successful candidate will bring deep experience within a Professional Congress Organizer (PCO) or conference management environment and understand the realities of managing large-scale conferences with multiple stakeholders, venues, suppliers, budgets, sponsors, exhibitors, speakers, and delegates.

This role requires a calm, highly organized, and solutions-oriented operator who thrives in fast-paced, high-pressure environments and can confidently manage all aspects of conference delivery with professionalism, leadership, and accountability.

THE ROLE

What You Bring / Must Haves

5–10+ years of experience managing conferences, congresses, or large-scale events within a PCO or conference management environment
Demonstrated experience managing complex conferences with significant operational and financial responsibility
Strong understanding of conference operations, including housing, registration, logistics, sponsorship, exhibits, speaker management, and stakeholder engagement
Exceptional client and committee management skills
Strong venue and hotel negotiation experience, including room block management and citywide conference logistics
Proven ability to lead multiple projects and teams simultaneously while maintaining attention to detail
Experience managing conference budgets, financial reporting, and reconciliation
Excellent communication, leadership, and relationship management skills
Ability to remain calm, professional, and solutions-focused under pressure
Strong knowledge of conference technology platforms, including Wrike, EventsAir, or similar systems
Experience managing high-profile associations or medical/scientific conferences is considered a strong asset
Willingness and ability to travel for conferences and client meetings
Strong mentor to our junior conference team members
Highly organized with strong attention to detail and the ability to manage multiple projects, priorities, and deadlines simultaneously
Excellent oral and written communication skills in English; bilingualism (English/French) is considered a strong asset

THE ROLE

Lead the planning and execution of major national and international conferences and congresses ranging from 1,500 to 10,000+ delegates
Serve as the senior operational lead and primary client contact for assigned conferences
Build and manage conference budgets, financial forecasting, reconciliations, and project profitability
Lead conference committees, scientific/program committees, and stakeholder groups
Oversee venue sourcing, citywide logistics, hotel negotiations, room block strategy, and supplier contracting
Direct integrated project teams across registration, housing, sponsorship, exhibits, marketing, communications, and on-site operations
Develop and manage detailed project plans, production schedules, and risk mitigation strategies
Lead on-site operations, including team management, supplier coordination, venue management, and problem resolution
Oversee sponsor, exhibitor, speaker, abstract, and program management logistics
Prepare executive-level reports, project updates, KPI summaries, and post-conference evaluations
Support strategic growth initiatives and contribute to business development opportunities
Mentor and support junior conference management staff and project teams

HOW TO APPLY

Qualified candidates are invited to submit their resume and cover letter along with salary expectations, by email to [email protected]. Please include "Senior Conference Manager" in the subject line. Global Planning Solutions encourages applications from candidates of all backgrounds. Applicants who do not apply in the above manner will not be considered.

A BIT ABOUT US

Global Planning Solutions, formerly known as Venue West Conference Services, was founded in 1970 and has remained a cornerstone of the Canadian conference and association industry ever since. We are one of only five companies in Canada – and fewer than 200 worldwide – certified by the International Association of Professional Congress Organisers (IAPCO) to manage international congresses. Today, we continue to partner with clients across Canada and around the globe, delivering expert management for conferences, associations, and events of all sizes.

Job Type: Full-time

Pay: $80,000.00-$90,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
Work from home

Flexible language requirement:

French not required

Application question(s):

Do you have previous experience working for a PCO or managing large-scale scientific and academic conferences?

Experience:

conference management: 5 years (required)

Language:

English and French (preferred)

Willingness to travel:

25% (preferred)

Work Location: Remote

Quick apply

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