The Wellington Catholic DSB is committed to equity for all students and staff, and to delivering the highest quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodation in the hiring process to support applicants with disabilities. Please see the job opportunities page on our website for more details.
Job Posting 26-131
100% Permanent SECONDARY SECRETARY (10 MONTH)
Location: Bishop Macdonell High School, Guelph, Ontario
Anticipated Start Date: August 31 2026
35 hours per week between the hours of 8:00 a.m. and 4:30 p.m.
(Scheduled by Supervisor)
Band 3: $30.29 - $34.64 per hour
RESPONSIBILITIES AND DUTIES:
Reception Duties:
- Respond to telephone calls, messages, to general inquiries, and assist students, staff, parents, visitors and student success teams in the main office
- Page on the P.A. system
- Responsible for daily outgoing mail and courier and maintenance of postage
- Assist in distribution of incoming mail and courier
- Provide secretarial and general office support such as word processing, filing and photocopying
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Support Head Secretary with bookkeeping, as required
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Ensure that all data is accurate and current in Student Information System (e.g., demographic data)
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Support Guidance Secretary to maintain OSRs in accordance with Board and Ministry Guidelines (e.g., filing data/reports and testing documentation; filing EQAO results; filing Report Cards with applicable IEP in OSRs)
- Book and maintain records for use of conference room
- Support Administration/Head Secretary with assignment of lockers to students
- Support Head Secretary with Orientation of new staff including distribution of keys/codes and daily supply staff
- Perform administrative duties pertaining to community use of the school
- Complete and submit Student Accident Report for OSBIE
Attendance Duties:
- Admit and excuse students and input into Student Information System
- Remove, record and input from messages on voicemail
- Contact parents/guardians regarding absent students
- File attendance notes daily
- Provide admit & excuse slips for student entering and leaving
- Inform Administration of student attendance issues of truancy, late, etc.
- Maintain accurate student attendance in Student Information System
- Make necessary information changes (e.g., student biographic information in Student Information System) and inform Guidance
- Send out SchoolMessenger messages
- Prepare correspondence for administration regarding attendance
- Preparation of attendance reports for administration, parents, counselors, students
- Communicate information to teachers and administration, as necessary (e.g., students on vacation, ill for long periods, homework requests, etc.)
- Create daily attendance file to store daily events and information
- Communication between student/parent, bus company and transportation consortium
- Maintain strict confidentiality of students and staff
- Duties as assigned (e.g. graduation, registration, proofing materials)
Perform other duties as assigned by the Principal, Vice-Principals, and Head Secretary
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REQUIRED QUALIFICATIONS AND EXPERIENCE:
- Must have a Secondary School Diploma and s ome Community College courses in Office Administration, business, and additional computer courses
- Must have at least 1 (one) year of previous related experience
- Experience with related computer programs in Microsoft Office, Internal Board Programs including Student Information System , SDS, SmartFind Express , Microsoft Outlook and SchoolMessenger
- Demonstrated excellent interpersonal and communication skills, both written and verbal, with parents, students, external contacts
- Have excellent and accurate data entry, word processing/typing skills
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Strong organizational, time management and prioritization skills
- Maintain confidentiality of staff and students
- Demonstrated ability to work independently as well as part of a professional team
- Have sound judgment, excellent analytical and problem solving skills, tact and diplomacy
Have the ability to divert attention from one task to another in order to meet deadlines
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Interested and qualified applicants are invited to respond.
POSTING DATE: TUESDAY June 30, 2026
CLOSING DATE: WEDNESDAY July 8, 2026 at 4:00pm
Applications received after the closing deadline will only be reviewed as required if position remains unfilled.
Successful external candidates will be required to provide an original Criminal Record Check as a condition of employment. Please note that the CRC must be dated within 6 months of the date of acceptance of employment, and in most cases must include a Vulnerable Sector Screening. While we thank all applicants for their interest in working for the Wellington Catholic District School Board, we wish to advise that only those selected for an interview will be contacted.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.
