Administrative clerk Jobs

Construction Office & Safety Administrator
Northern Structure Ltd. —Headingley, MB
- $25–$35 an hour
- Full-time
- English
- Microsoft Office
- Administrative experience
- Designated paid holidays
Quick apply
Electrical Clerk
Alamos Gold Inc. —Dubreuilville, ON
- $47,250–$84,850 a year
- Overtime
- Bilingual
- English
- Microsoft Office
Medical Office Assistant
Harrison Healthcare —Vancouver, BC
- $25–$29 an hour
- Full-time
- Medical office experience
- Bachelor's
- In-person
- Dental care
- Paid time off
Quick apply
Clinic Lead (Medical Office Administrator)
One Vascular Health & Imaging —London, ON
- $24–$30 an hour
- Full-time
- Medical office experience
- Administrative experience
- Supervising experience
Quick apply
13d
Compliance, Priva and Office Administrator
Cervini Farms (1993) Inc. —Leamington, ON
- From $60,000 a year
- Full-time
- Spanish
- English
- Administrative experience
Quick apply
Administrative Assistant
Stringam LLP —Kindersley, SK
- Full-time
- Microsoft Word
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
3d
Administrative Assistant/Accounting
Taylor Ford Amherst Ltd —Amherst, NS
- $38,000–$42,000 a year
- Full-time
- Customer service
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Medical Office Assistant
AI CARDIO —Vancouver, BC
- $18.25–$22.00 an hour
- Full-time
- Medical office experience
- English
- Administrative experience
Quick apply
Veterinary Office Assistant
Prairie Veterinary Dental Services —Edmonton, AB
- $18–$22 an hour
- Part-time
- Microsoft Word
- Laboratory experience
- English
- Store discount
- Wellness program
Quick apply
10d
Dental Office Administrator (Experienced)
Toronto Lakeshore Dental —Etobicoke, ON
- $25–$40 an hour
- Full-time
- Organizational skills
- In-person
- Communication skills
- Dental care
Quick apply
12d
Administrative Assistant
Kindale Developmental Association —Armstrong, BC
- $23–$28 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Vision care
Quick apply
3d
Senior Administrative Assistant
Senior Administrative Assistant —Cold Lake, AB
- $30–$35 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Executive Administrative Assistant
eTeam Inc —Toronto, ON
- $28–$32 an hour
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
Quick apply
1h
Dental Secretary
Cartier Dental Clinic —Westmount, QC
- From $25 an hour
- Full-time
- Administrative experience
- Organizational skills
- EMR systems
- Dental care
Quick apply
2d
Administrative Accounting Assistant
Kelowna Mercedes-Benz —Kelowna, BC
- $4,333.33 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Store discount
- Disability insurance
Quick apply
11d
Front Desk Clerk
SCAFFEX Inc. —Ottawa, ON
- $46,000–$50,000 a year
- Full-time
- Bilingual
- English
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
Residential Real Estate Law Clerk - Full-Time in Office
Hometown Law —Hamilton, ON
- $60,000–$67,000 a year
- Full-time
- Writing skills
- Research
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Office Administrator
50th Parallel Estate Winery —Lake Country, BC
- From $50,000 a year
- Weekends as needed
- Microsoft Office
- Finance
- Administrative experience
- Store discount
- Paid time off
Quick apply
Bookkeeper/Administrative Assistant
MITS AIRCONDITIONING INC. - London —London, ON
- $45,000–$55,000 a year
- Full-time
- English
- Accounting
- Computer skills
- Dental care
- Vision care
Quick apply
12d
Reception-Office Assistant
CR LAWYERS LLP —Parksville, BC
- $20–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
12d

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Construction Office & Safety Administrator

Northern Structure Ltd.
Headingley, MB

Quick apply

Job details

Permanent | Full-time
$25–$35 an hour

Qualifications

Accounting software
Filing
Construction management software
English
Microsoft Office
Administrative experience
Human resources
QuickBooks
Payroll
Construction
Office management
Microsoft Project
Bookkeeping
Communication skills
Time management
Office experience

Full job description

Construction Office Manager

Position Summary

We are seeking a highly organized and detail-oriented Construction Office Manager to oversee daily administrative operations for our construction company. This role is responsible for coordinating office functions, supporting field operations, maintaining safety and compliance documentation, managing project data and schedules, bookkeeping activities, and assisting with human resources administration. The ideal candidate thrives in a fast-paced construction environment and can effectively balance multiple priorities while maintaining professionalism and accuracy.

Key ResponsibilitiesOffice & Administrative Management

Manage daily office operations to ensure efficient workflow and communication between office and field staff.
Maintain company records, project files, contracts, permits, and administrative documentation.
Coordinate meetings, prepare reports, and assist with correspondence and document distribution.
Support project managers, estimators, and site supervisors with administrative needs.
Track office supplies, vendor accounts, and equipment inventories.

Construction Safety & Compliance

Maintain and organize safety documentation, including incident reports, toolbox talks, safety meetings, inspections, and training records.
Assist in ensuring compliance with local, provincial/state, and federal construction safety regulations.
Coordinate employee safety certifications, orientations, and renewals.
Monitor and update company safety policies and procedures.
Support safety audits and maintain compliance records for projects and subcontractors.

Data Management & Reporting

Maintain accurate project data, employee records, and operational databases.
Enter and track job costing, purchase orders, invoices, timesheets, and project documentation.
Generate regular reports related to project progress, labor tracking, safety metrics, and operational performance.
Ensure data integrity, confidentiality, and organized digital filing systems.
Assist with implementation and maintenance of construction management software and office systems.

Scheduling & Project Coordination

Coordinate schedules for field crews, subcontractors, equipment, inspections, and deliveries.
Assist project managers with project timelines and calendar management.
Monitor schedule changes and communicate updates to relevant stakeholders.
Support coordination of mobilization, meetings, training sessions, and project deadlines.
Help ensure projects remain organized and on schedule through proactive administrative support.

Bookkeeping & Financial Administration

Perform day-to-day bookkeeping functions including accounts payable, accounts receivable, invoicing, expense tracking, and bank reconciliations.
Maintain accurate financial records and assist with budget tracking and job costing.
Prepare and process payroll information and supporting documentation.
Work closely with management and external accountants to support month-end and year-end reporting.
Utilize accounting software, including QuickBooks, to maintain financial records and generate reports.
Monitor vendor payments, customer billing, and financial documentation for construction projects.

Human Resources Support

Assist with recruitment activities, onboarding, orientation, and employee documentation.
Maintain employee files, certifications, training records, and attendance tracking.
Support payroll preparation by collecting and reviewing timesheets and related records.
Coordinate benefits information, leave requests, and HR documentation.
Help enforce company policies and maintain a professional workplace culture.

Qualifications

Experience in Office Administration, Business Administration, Construction Management, Accounting, or related field.
Minimum 3–5 years of administrative or office management experience, preferably in the construction industry.
Experience with bookkeeping and financial administration required.
Strong working knowledge of QuickBooks.
Strong understanding of construction office procedures, scheduling, and safety documentation.
Proficiency in Microsoft Office Suite and construction/project management software.
Excellent organizational, multitasking, and communication skills.
Ability to maintain confidentiality and handle sensitive information professionally.
Knowledge of workplace safety regulations and HR best practices is an asset.

Preferred Skills

Experience with construction safety requirements.
Familiarity with payroll processing and HR coordination.
Strong bookkeeping and financial reporting capabilities.
Strong problem-solving and time-management abilities.
Ability to work independently and collaboratively in a team environment.
High attention to detail and accuracy.

Work Environment

Office-based position with regular interaction with field personnel and project teams.
Fast-paced construction environment requiring adaptability and strong prioritization skills.
Occasional travel to project sites may be required.

Compensation & Benefits

Competitive salary based on experience.
Health and benefits package.
Paid vacation and holidays.
Opportunities for professional development and growth.

Pay: $25.00-$35.00 per hour

Work Location: In person

Quick apply

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