Office administrator, intermediate Jobs

Office Administrator/Manager
UpLink Communications —Aylmer, ON
- $20–$30 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Store discount
- Dental care
Quick apply
Intermediate Environmental Specialist
Ram River Environmental Consultants Ltd. —Provost, AB
- Full-time
- Hybrid work
- Writing skills
- Microsoft Office
- Databases
- Disability insurance
- Dental care
Quick apply
Intermediate Real Estate Lawyer
Lawrence, Lawrence, Stevenson LLP —Brampton, ON
- $110,000–$140,000 a year
- Full-time
- Writing skills
- Organizational skills
- In-person
- Dental care
- Life insurance
Quick apply
Grapple Yarder Hooktedner
Western Forest Products Inc. —Woss, BC
- $46.26 an hour
- 8 hour shift
- First Aid Certification
- Time management
- Dental care
Quick apply
Administrateur des comptes fournisseurs/ Accounts Payable Administrator
Journey Freight International —Kirkland, QC
- From $45,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Writing skills
- Designated paid holidays
- Paid time off
Quick apply
Architectural Technologist
Dlux Design and Co —Winnipeg, MB
- From $65,000 a year
- Full-time
- AutoCAD
- Construction
- In-person
- Store discount
- Wellness program
Quick apply
310T Mechanic
Top Tempo Technical —Toronto, ON
- $35 an hour
- Schematics
- Customer service
- Programmable logic controllers
Quick apply
4d
Maintenance Technician - Assiniboia, SK
Paterson Grain —Assiniboia, SK
- Full-time
- Carpentry
- Welding
- In-person
- Dental care
- Employee assistance program
Quick apply
Dental Office Manager - Vancouver BC
Dental Office in Vancouver —Vancouver, BC
- $85,000–$95,000 a year
- Full-time
- Medical office experience
- High school diploma or GED
- Supervising experience
- Profit sharing
- Disability insurance
Quick apply
Collections Technician – Commercial Accounts
Belron Canada —Montréal, QC
- Full-time
- Hybrid work
- Bilingual
- Microsoft Excel
- Oracle
Costing and Freight Analyst/Intermediate Accountant
Shimano Canada Ltd —Peterborough, ON
- $60,000–$75,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- ERP systems
- Dental care
- Paid time off
Quick apply
15h
Manager, Health & Safety
Mattamy Homes —Mississauga, ON
- $100,000–$140,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Retail Merchandiser
Premium Retail Services —Creston, BC
- $20 an hour
- Part-time
- Merchandising
- High school diploma or GED
- Communication skills
Quick apply
Intermediate Family Law Associate - Calgary
MacLean Law —Calgary, AB
- From $100,000 a year
- Full-time
- Doctoral degree
- Writing skills
- English
- Dental care
- Paid time off
Quick apply
Survey Project Manager or BCLS - Kamloops Office
Underhill Geomatics Ltd —Kamloops, BC
- $100,000–$160,000 a year
- Full-time
- BLS Certification
- Engineering
- Project management
- Disability insurance
- Relocation assistance
Quick apply
Heavy Duty Field Mechanic
Source Energy Services Ltd. —Grande Prairie, AB
- $120,000–$160,000 a year
- Weekends as needed
- CPR Certification
- Microsoft Office
- First Aid Certification
- Wellness program
- Dental care
Quick apply
Lead/Senior Piping Stress Engineer
Vista Projects Limited —Calgary, AB
- Full-time
- Engineering
- Bachelor's
- Organizational skills
- Flexible schedule
Quick apply
Administrative Assistant
Stringam LLP —Kindersley, SK
- Full-time
- Microsoft Word
- English
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
1d
Office Administrator
Nelson Granite —Vermilion Bay, ON
- $30 an hour
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
Payroll & Benefits Administrator
Crown Packaging —Richmond, BC
- $65,000–$85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Vision care
Quick apply

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Office Administrator/Manager

UpLink Communications -
Aylmer, ON

Quick apply

Job details

Permanent | Full-time
$20–$30 an hour

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Sales
Customer service
Post-secondary education
Filing
Process improvement
Sales administration
English
Microsoft Office
Administrative experience
Organizational skills
Telecommunication
Office management
Business
Communication skills
Time management
Office experience

Full job description

Position Summary

The Office Administrator / Office Manager is responsible for overseeing and coordinating the daily administrative operations of the organization while providing support to all departments, including Sales, Customer Service, Operations, Finance, Human Resources, and Technical Services. This role serves as the central point of coordination for office activities, ensuring efficient workflows, exceptional customer service, and effective communication across the company.

The successful candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Key ResponsibilitiesOffice & Administrative Management

Oversee the day-to-day operations of the office and ensure efficient administrative processes across all departments.
Develop, implement, and maintain office procedures and administrative systems.
Coordinate company communications, meetings, and internal initiatives.
Manage office supplies, equipment, and vendor relationships.
Maintain company records and ensure accurate filing and document management systems.

Customer Service & Front Office Management

Serve as the first point of contact for customers, visitors, and vendors.
Respond to customer inquiries and direct requests to the appropriate department.
Address customer concerns and assist with issue resolution or create support tickets when required.
Ensure a high level of professionalism and customer satisfaction.

Sales & Customer Administration

Assist with customer onboarding, service orders, and account administration.
Prepare quotes, contracts, invoices, and customer correspondence.
Maintain customer records and ensure data accuracy within CRM and billing systems.
Support sales initiatives, promotions, and customer retention activities.

Operations & Scheduling

Coordinate installation and service schedules with field staff and technicians.
Assist with dispatching and scheduling activities.
Monitor job status and ensure timely communication between departments and customers.
Support operational reporting and administrative tracking.

Financial Administration

Assist with accounts receivable and accounts payable functions.
Process customer payments and maintain accurate financial records.
Prepare reports, spreadsheets, and administrative documentation as required.
Support budgeting, purchasing, and expense tracking activities.

Human Resources & Employee Support

Assist with employee onboarding and orientation.
Maintain personnel files and confidential employee documentation.
Coordinate training records, certifications, and company events.
Support recruitment activities, scheduling interviews, and employee communications.

Communication & Coordination

Act as a liaison between departments to ensure efficient communication and collaboration.
Coordinate company meetings, events, and special projects.
Assist management with implementing new processes and organizational initiatives.
Provide administrative support to leadership and department managers.

Marketing & Community Engagement

Assist with marketing initiatives, social media activities, and community events.
Support trade shows, sponsorship activities, and company functions.
Participate in occasional evening and weekend events as required.

Other Duties

Prepare reports, presentations, and correspondence.
Maintain confidentiality regarding company, employee, and customer information.
Perform other administrative and operational duties as assigned.

Qualifications & SkillsOrganizational Skills

Exceptional ability to manage multiple priorities and work independently.
Strong attention to detail and commitment to accuracy.

Communication Skills

Excellent verbal and written communication skills.
Professional, courteous, and customer-focused approach.

Leadership & Initiative

Ability to identify opportunities for process improvement and implement solutions.
Self-motivated with strong problem-solving abilities.

Technical Skills

Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
Experience using CRM, billing, scheduling, and business management software.
Ability to quickly learn new software and systems.

Interpersonal Skills

Ability to build strong working relationships across all departments.
Professional, approachable, and team-oriented attitude.

Time Management

Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Qualifications

Minimum of 3 years of experience in office administration, office management, or a similar role.
Experience in customer service and administrative support.
Experience in telecommunications, utilities, or service-based industries is considered an asset.
Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Compensation & Benefits

Competitive salary based on experience.
Comprehensive benefits package.
Paid vacation and company events.
Opportunities for professional growth and advancement.

Location: Aylmer, Ontario
Employment Type: Full-Time, Permanent

Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits:

Company events
Dental care
Extended health care
On-site parking
Paid time off
Store discount

Ability to commute/relocate:

Aylmer, ON: reliably commute or plan to relocate before starting work (preferred)

Language:

English (preferred)

Work Location: In person

Quick apply

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