Part time office administrator Jobs

Construction Administrator / Office Manager (Part-Time, Hybrid)
Con-Frame Ltd —Toronto, ON
- $35,000–$60,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Accounting
- QuickBooks
- Dental care
- Flexible schedule
Quick apply
2d
Construction Administrator / Office Manager (Part-Time, Hybrid)
Con-Frame Ltd —Oakville, ON
- $35,000–$60,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Accounting
- QuickBooks
- Dental care
- Flexible schedule
Quick apply
2d
BRAND NEW OFFICE- Salish Sea Dental -Licensed Dental Assistant
Salish Sea Dental Office —Metchosin, BC
- $30–$40 an hour
- Part-time
- Microsoft Word
- In-person
- Medical terminology
- Dental care
- Paid time off
Quick apply
9d
Technical Administrator
Westek Truss Systems Ltd. —Edmonton, AB
- From $27 an hour
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
11d
Senior Administrative Assistant
Senior Administrative Assistant —Cold Lake, AB
- $30–$35 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
2d
Veterinary Office Assistant
Prairie Veterinary Dental Services —Edmonton, AB
- $18–$22 an hour
- Part-time
- Microsoft Word
- Laboratory experience
- English
- Store discount
- Wellness program
Quick apply
10d
Office Administrator
Rebound Health —Taber, AB
- From $18 an hour
- Part-time
- Medical office experience
- Microsoft Office
- Administrative experience
Quick apply
13d
Medical Office Assistant
Dr. J Jay Aiken Inc —Victoria, BC
- $26–$30 an hour
- Part-time
- Customer service
- Administrative experience
- Organizational skills
- Paid time off
Quick apply
Medical Office Assistant
Bigstone Health Commission —Calling Lake, AB
- From $19.70 an hour
- Monday to Friday
- Administrative experience
- In-person
Quick apply
HR & Payroll Administrator
Scamp Transport —Langley, BC
- $30–$35 an hour
- Part-time
- Microsoft Office
- Analysis skills
- Human resources
- Dental care
Quick apply
2d
Office Administrator
Mount Benson Mechanical (1991) Ltd. —Nanaimo, BC
- $22–$28 an hour
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12d
Office Manager/Administrative Assistant
Lawford Construction Inc. —Winnipeg, MB
- $28–$40 an hour
- Part-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
- Dental care
- Work from home
Quick apply
Dental office Receptionist/ Front End Administrator
Oxford Family Dental —Port Coquitlam, BC
- $30–$34 an hour
- Part-time
- Front desk
- In-person
- Communication skills
Quick apply
Instructor for Medical Office Assistant training program
Confidential —Victoria, BC
- $25–$30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Receptionist/Administrative Assistant
East Kootenay Realty —Kimberley, BC
- $18–$25 an hour
- Part-time
- Microsoft Office
- In-person
- Dental care
- Paid time off
Quick apply
Dental Office Administrator
Strathmore Dental Office —Strathmore, AB
- $38–$42 an hour
- Part-time
- Administrative experience
- Front desk
- Office experience
Quick apply
1d
Medical Office Administrator
Resolve Medicine —Calgary, AB
- From $20 an hour
- Full-time
- Medical office experience
- English
- Microsoft Office
- Paid time off
Quick apply
7h
Summer Office Administrator
Métis Crossing —Smoky Lake, AB
- $16.75–$29.26 an hour
- Temporary
- Microsoft Office
- Organizational skills
- Computer skills
Quick apply
Administrative and Production Assistant
Island Basement Systems Inc. —Duncan, BC
- $27–$30 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
Office Manager - Cedar Valley Dental, Nanaimo, BC
123Dentist —Nanaimo, BC
- $65,000–$75,000 a year
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Dental care
Quick apply

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Construction Administrator / Office Manager (Part-Time, Hybrid)

Con-Frame Ltd
Toronto, ON

Quick apply

Job details

Part-time
$35,000–$60,000 a year
2 days ago

Qualifications

Microsoft Excel
Accounts payable
Filing
Accounting
QuickBooks
Organizational skills
Payroll
Construction

Full job description

Construction Administrator / Office Manager (Part-Time, Hybrid)

About Con-Frame Ltd.

Con-Frame Ltd. is a growing specialty structural contractor specializing in concrete forming, framing, and structural solutions throughout the Greater Toronto Area.

We are seeking a detail-oriented and proactive Construction Administrator / Office Manager to support our financial and administrative operations approximately 2–3 days per week. This role is intended to grow with the company and offers the opportunity to develop into a senior operations or financial management position over time.

Position Details

Part-time position (approximately 16–24 hours per week)
Hybrid work arrangement consisting of remote work and regular in-person collaboration
In-person meetings will typically take place at a coworking space in Oakville
Flexible scheduling available
Competitive compensation based on experience and qualifications

Responsibilities

Payroll Administration

Review, verify, and prepare payroll hours for processing.
Review labour allocations and cost coding prior to payroll submission.
Identify missing or incorrect time entries and resolve discrepancies.

Accounts Payable

Receive, review, code, and post supplier invoices.
Prepare invoices for payment and assist with payment scheduling.
Maintain vendor records and supporting documentation.
Track purchase orders and supplier commitments.

Accounts Receivable

Prepare customer invoices, progress draws, and change order billings.
Monitor outstanding receivables and follow up on overdue accounts.
Track collections and maintain accurate customer account records.

Employee Administration

Coordinate onboarding of new employees.
Prepare employment documentation and collect required forms.
Maintain employee records, certifications, and training documentation.

Expense Management and Reconciliation

Track receipts and ensure all purchases are properly documented.
Reconcile company credit card transactions and identify missing receipts.
Input expenses into accounting systems and allocate costs appropriately.
Maintain organized digital records of receipts, invoices, and supporting documentation.

Job Costing and Reporting

Prepare job cost reports.
Assign costs to projects and cost codes.
Track labour, material, equipment, and subcontractor costs by project.
Assist management with budget tracking and project cost analysis.
Reconcile estimated versus actual project costs and identify discrepancies.

General Administration

Maintain organized digital and physical filing systems.
Support management with reporting and administrative tasks.
Assist in developing and improving office procedures and workflows.
Help implement scalable office systems and processes as the company grows.

Qualifications Required

Experience in construction administration, construction accounting, or office management within the construction industry.
Strong understanding of construction operations and project workflows.
Experience with payroll processing and accounts payable and receivable.
Working knowledge of job costing principles, cost coding, and project cost tracking.
Proficiency with QuickBooks and Microsoft Excel.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple priorities.

Preferred

Experience with QuickBooks Online.
Experience with Dext or similar receipt management software.
Experience with payroll and workforce time tracking systems.
Familiarity with progress billing, holdbacks, purchase order tracking, and construction invoicing practices.
Experience supporting contractors, builders, or trade contractors.
Experience helping develop and improve office systems and processes.

Compensation

Compensation will be based on experience and qualifications, with particular consideration given to candidates with construction accounting, job costing, and project administration experience.

Growth Opportunity

This position is intended to grow with the company and offers an opportunity to develop into a senior operations, finance, or office management role as the business continues to expand.

Pay: $35,000.00-$60,000.00 per year

Benefits:

Casual dress
Dental care
Flexible schedule

Work Location: Hybrid remote in Oakville, ON

Quick apply

Refine Your Search

Construction Administrator / Office Manager (Part-Time, Hybrid)

Construction Administrator / Office Manager (Part-Time, Hybrid)

BRAND NEW OFFICE- Salish Sea Dental -Licensed Dental Assistant

Technical Administrator

Senior Administrative Assistant

Veterinary Office Assistant

Office Administrator

Medical Office Assistant

Medical Office Assistant

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Office Administrator

Office Manager/Administrative Assistant

Dental office Receptionist/ Front End Administrator

Instructor for Medical Office Assistant training program

Receptionist/Administrative Assistant

Dental Office Administrator

Medical Office Administrator

Summer Office Administrator

Administrative and Production Assistant

Office Manager - Cedar Valley Dental, Nanaimo, BC

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