University of victoria Jobs

Assistant to the Director and Office Manager - (997452.3)
University of Victoria —Victoria, BC
- $4,740–$5,056 a month
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
Starbucks Shift Leader - (991725.6)
University of Victoria —Victoria, BC
- $4,262–$4,390 a month
- Full-time
- Customer service
- Cash handling
- Communication skills
17h
Indigenous Graduate Education in Nursing (IGEN) Administrative and Community Support Assistant
University of Victoria —Victoria, BC
- From $35 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Nursing
- Flexible schedule
Quick apply
Senior Advanced Research Computing Systems Administrator - (990163.1)
University of Victoria —Victoria, BC
- $96,850–$125,997 a year
- Full-time
- Computer Science
- Bachelor's
- Scripting
Graduate Administrative Coordinator - (990901.6)
University of Victoria —Victoria, BC
- $69,872–$90,849 a year
- Full-time
- Microsoft Word
- Word processing
- Master's degree
4d
Immigration Specialist - (991645.1)
University of Victoria —Victoria, BC
- $76,643–$84,502 a year
- Weekends as needed
- Research
- Presentation skills
- Bachelor's
10d
Food Services Supervisor - (H9988.23)
University of Victoria —Victoria, BC
- $28.07–$28.45 an hour
- Weekends as needed
- Customer service
- Basic math
- High school diploma or GED
5d
Executive Sous Chef - (992582.1)
University of Victoria —Victoria, BC
- $80,369–$104,529 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
3d
Senior Manager, Doctor of Engineering Program - (990139.2)
University of Victoria —Victoria, BC
- $92,337–$120,113 a year
- Weekends as needed
- Computer science
- Microsoft Outlook
- Doctoral degree
4d
Delivery Attendant - (H9964.26)
University of Victoria —Victoria, BC
- $25.15–$25.57 an hour
- Weekends as needed
- Basic math
- Driving
- Food service experience
6d
Chef de Partie - (H9992.16)
University of Victoria —Victoria, BC
- $28.46–$28.79 an hour
- Weekends as needed
- Cooking
- Microsoft Office
- High school diploma or GED
2d
Temporary, full-time, Plumber - (S9950.14)
University of Victoria —Victoria, BC
- $6,141–$6,282 a month
- Weekends as needed
- Plumbing
12d
Continuing, full-time, Mechanical Trades Worker - (S9953.6)
University of Victoria —Victoria, BC
- $6,141–$6,282 a month
- Weekends as needed
- HVAC
- Employee assistance program
12d
Italian Language Instructor
University of Victoria —Langford, BC
- $70 an hour
- Contract
- Bachelor's
- Classroom experience
- In-person
- Language training provided
- Flexible schedule
Quick apply
13d
Continuing, full-time, Carpenter/Locksmith - (S9948.4)
University of Victoria —Victoria, BC
- $6,141–$6,282 a month
- Weekends as needed
- Carpentry
- Dental care
- Paid time off
6d

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Assistant to the Director and Office Manager - (997452.3)

University of Victoria -
Victoria, BC

Apply Now

Job details

Full-time
$4,740–$5,056 a month

Qualifications

Microsoft Office
Administrative experience
Communication skills

Full job description

Organizational Unit

University of Victoria -> Faculty of Health -> Health Info Science

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

2 August 2026

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,740.00 - $5,056.00

Additional Posting Information:

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

PB9

Hours of Work

Monday to Friday, 8:30 am – 4:30 pm

Start Date

9/1/2026

End Date

10/31/2028

Employee Group:

CUPE 951 - Term

# of Hires Needed

Category

Administrative and Support Services

About this Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

*This position is eligible for a hybrid flex arrangement*

Job Summary

The Assistant to the Director and Office Manager is the central administrative support role for the School of Health Information Science. Reporting directly to the Director, this position provides advanced administrative, academic program, and operational support to ensure the effective functioning of the School. The role supports faculty, staff, students, and community partners by coordinating administrative processes, overseeing office operations, managing sensitive and confidential information, and ensuring alignment with University policies and procedures.

Major Responsibilities & Duties:

Provides advanced administrative support to the Director, including complex calendar management, meeting coordination, communications, and preparation of correspondence, reports, and presentations.
Interprets and communicates University, Faculty, and departmental policies and procedures; responds to inquiries from faculty, staff, students, and external partners with tact and professionalism.
Organizes School meetings and events, prepares agendas, records minutes, coordinates materials, and ensures timely distribution and follow-up.
Supports Academic Program Reviews by collecting materials, coordinating meetings, and preparing required documentation.
Processes and prepares documentation for faculty appointments, reappointments, tenure, promotion, sessional instructor contracts, teaching assistant appointments, and adjunct appointments.
Assists with faculty and staff recruitment processes, including developing job descriptions, posting positions, preparing interview materials, conducting reference checks, and making hiring recommendations.
Supports onboarding of sessional instructors and staff by providing guidance on UVic systems, policies, procedures, and office resources.
Supervises CUPE 951 office staff by assigning and monitoring work, balancing workloads, providing day-to-day guidance, and ensuring effective workflow.
Coordinates Work Study recruitment, selection, training, scheduling, supervision, and monitoring of student hours to ensure compliance with funding guidelines.
Processes payroll, personnel, and administrative forms for staff, sessional instructors, teaching assistants, invigilators, time-sheet employees, and co-op students.
Oversees office operations including key control, alarm codes, equipment tracking, mailing lists, and access to office and building resources.
Coordinates FMIS requests for facilities maintenance, repairs, and moves, and prepares web requisitions for purchasing and operational needs.
Assists in developing course timetables, schedules courses through the DCU, liaises with UVic Timetabling, and updates course and instructor information as needed.
Monitors class waitlists, communicates proactively with students, and provides information and support regarding program requirements and course logistics.
Books lab space, coordinates academic resources, and facilitates the preparation and approval of course outlines in collaboration with faculty and sessional instructors.
Provides frontline administrative support by responding to in-person, email, and phone inquiries from students, faculty, staff, and community partners.
Prepares and submits web requisitions, business expense reimbursements, travel claims, and C-Card reconciliations; manages petty cash and oversees office supply purchasing.
Maintains organized electronic and paper files in accordance with UVic’s Directory of Records and FOIPPA requirements.
Represents the School on Faculty and University committees as required and liaises regularly with HR, EQHR, Accounting, Payroll, and the Dean’s Office.
Provides back-up support to the Administrative Officer and Graduate Secretary to ensure continuity of School operations within appropriate scope.

Job Requirements

This position requires a level of education, training, and experience equivalent to three years of administrative experience in a comparable office or academic environment, including experience handling confidential information and supporting multiple stakeholders.

Knowledge/Skills/Abilities:

Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Ability to prioritize and manage time and tasks with attention to detail.
Ability to problem solve using judgment, independent thinking, and analysis.
Ability to interpret and apply policies and procedures.
Strong interpersonal and communication skills, with the ability to tailor communication for different audiences.
Experience composing various business communications such as emails, memos, and reports.
Experience scheduling meetings and coordinating calendars.
Experience maintaining confidential and sensitive information.
Experience preparing meeting materials and recording minutes.
Experience with event planning and coordination.
Proficiency with computer applications (MS Office Suite, Adobe, and content management systems).
Ability to work both independently and collaboratively in a team environment.
Ability to build effective working relationships with faculty, staff, students, and external partners.
Familiarity with UVic systems, policies, procedures, or similar institutional environments is an asset.

Specialized Knowledge/Education:

Post-secondary coursework in administrative or related studies.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

Apply Now

Refine Your Search

Assistant to the Director and Office Manager - (997452.3)

Starbucks Shift Leader - (991725.6)

Indigenous Graduate Education in Nursing (IGEN) Administrative and Community Support Assistant

Senior Advanced Research Computing Systems Administrator - (990163.1)

Graduate Administrative Coordinator - (990901.6)

Immigration Specialist - (991645.1)

Food Services Supervisor - (H9988.23)

Executive Sous Chef - (992582.1)

Senior Manager, Doctor of Engineering Program - (990139.2)

Delivery Attendant - (H9964.26)

Chef de Partie - (H9992.16)

Temporary, full-time, Plumber - (S9950.14)

Continuing, full-time, Mechanical Trades Worker - (S9953.6)

Italian Language Instructor

Continuing, full-time, Carpenter/Locksmith - (S9948.4)

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