Calgary, Ab Administrative coordinator, orca Jobs – 57 Openings This Week

EA and Service Coordinator
403Tech —Calgary, AB
- $40,000–$50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
treatment co-ordinator oral surgery office
South Calgary Oral & Maxillofacial Surgery —Calgary, AB
- $30–$35 an hour
- Full-time
- In-person
- Medical terminology
- Communication skills
Quick apply
Area Operations Coordinator
Securitas Security Services —Calgary, AB
- Full-time
- Bilingual
- Microsoft Word
- Customer service
WE’RE HIRING – OFFICE ADMINISTRATOR / BOOKKEEPER / PROJECT COORDINATOR
JONAS DRIVING SCHOOL INC. —Calgary, AB
- $18–$19 an hour
- Full-time
- Administrative experience
- Analysis skills
- Accounting
Quick apply
3d
Dental Administrator Hygiene Coordinator
Bridlewood Dental —Calgary, AB
- $25–$35 an hour
- Full-time
- Administrative experience
- In-person
- Communication skills
- Dental care
Quick apply
4d
Patient Coordinator (Leadership Development Opportunity)
Family Braces —Calgary, AB
- Full-time
- Hospitality
- Customer service
- No experience needed
Quick apply
12d
Nostalgia Townlet Administrative Coordinator
Jayman Built —Calgary, AB
- $58,000–$70,000 a year
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Dental care
Quick apply
4d
Patient Experience Coordinator
Ascent Health & Sport Therapy —Calgary, AB
- $21–$24 an hour
- Full-time
- Microsoft Word
- Customer service
- Medical office experience
- Paid time off
Quick apply
Office & Administrative Coordinator
Xtreme Group —Calgary, AB
- $27.95 an hour
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- High school diploma or GED
- Dental care
- Vision care
Quick apply
9d
Intake Coordinator
Lifemark Health Group —Calgary, AB
- Full-time
- Microsoft Word
- Microsoft Excel
- Medical office experience
Quick apply
12d
Administrative Coordinator - Education
Child Safe Canada —Calgary, AB
- $27.01–$30.01 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
11d
Client Services Coordinator
Maple Respiratory Group Inc. —Calgary, AB
- Full-time
- Customer service
- Microsoft Office
- High school diploma or GED
- Dental care
- Life insurance
Quick apply
3d
Calgary Administrative & Bookkeeping Coordinator
Health Stand Nutrition Consulting Inc. (professional dietitian practice) —Calgary, AB
- $50,000 a year
- Full-time
- Microsoft Excel
- Medical office experience
- Administrative experience
- Paid time off
Quick apply
4d
General Booking - Patient Experience Coordinator
Mayfair Diagnostics —Calgary, AB
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Care Coordinator
Lifemark Health Group —Chestermere, AB
- Part-time
- Customer service
- High school diploma or GED
- Data entry
Quick apply
Client Services Coordinator
ParaMed —Calgary, AB
- Full-time
- Customer service
- Administrative experience
- Computer skills
- Dental care
- Employee assistance program
Quick apply
Office Manager / Treatment Coordinator
Dental Consulting AB —Chestermere, AB
- $40–$42 an hour
- Full-time
- Administrative experience
- Communication skills
- Dental care
Quick apply
5d
After Hours Client Service Coordinator
Bayshore HealthCare —Calgary, AB
- Hybrid work
- Customer service
- English
- Microsoft Office
- Dental care
- Paid time off
10d
Team & Culture, Admin Coordinator
Winsport —Calgary, AB
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
Office Coordinator
Axis Insurance Managers Inc —Calgary, AB
- $40,000–$45,000 a year
- No weekends
- No university degree
- Business
- Disability insurance
- Dental care
Quick apply
2d

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EA and Service Coordinator

403Tech
Calgary, AB

Quick apply

Job details

Permanent | Full-time
$40,000–$50,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
DocuSign
Event planning
Filing
Microsoft Office
Administrative experience
Commitment to quality
Attention to detail
Calendar management
Budget reconciliation
File management
QuickBooks
Data entry
Organizational skills
Computer skills
Multi-line phone systems
Typing
Clerical experience
Office management
Proofreading
Phone etiquette
Microsoft Outlook Calendar
Communication skills
Office experience

Full job description

Overview
We are seeking a highly organized and proactive Executive Assistant to support the CEO and manage dispatch operations. This role requires a versatile professional capable of handling a wide range of administrative, clerical, and project coordination tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with office management tools. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are essential for success.

Responsibilities

Provide comprehensive executive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments using Microsoft Outlook Calendar and Microsoft Teams.
Manage dispatch operations efficiently, ensuring timely communication and coordination with drivers and clients.
Assist with event planning for company functions, meetings, and client engagements.
Handle bookkeeping and bookkeeping-related tasks using QuickBooks, including data entry, invoicing, and expense tracking.
Support project coordination efforts by tracking deadlines, preparing reports, and maintaining organized files.
Perform office management duties such as filing, front desk reception, answering multi-line phone systems with professional phone etiquette, and managing office supplies.
Conduct proofreading and transcription of documents to ensure accuracy and clarity.
Utilize office software such as Microsoft Office Suite (Word, Excel) for document creation and data management.
Manage correspondence via email using platforms like DocuSign for electronic signatures.
Provide personal assistant support as needed, including travel arrangements and personal errands for the CEO.
Maintain confidentiality of sensitive information while providing exceptional customer service to internal and external stakeholders.

Requirements

Proven experience in executive administrative support or personal assistant roles within a professional office environment.
Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
Proficiency in Microsoft Office (Word, Excel), Google Workspace, Microsoft Outlook Calendar, QuickBooks, and DocuSign.
Excellent typing skills along with experience in data entry, proofreading, transcription, and filing.
Familiarity with office management procedures including front desk operations and multi-line phone systems.
Exceptional communication skills with professional phone etiquette.
Demonstrated ability to coordinate projects efficiently while managing multiple deadlines.
Office experience that includes clerical duties such as customer service, scheduling, and general administrative tasks.
High level of computer literacy with the ability to adapt to new software tools quickly.
Self-motivated with a keen eye for detail and problem-solving capabilities. This role is ideal for a dedicated professional seeking a challenging position supporting executive leadership while contributing to smooth operational workflows within a dynamic organization.

Job Types: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

Benefits:

Company events
Extended health care
On-site parking
Paid time off

Application question(s):

What makes you stand out?

Experience:

Executive Assistant: 1 year (required)

Work Location: In person

Quick apply

Refine Your Search

administrative coordinator, orca jobs in calgary, ab

EA and Service Coordinator

treatment co-ordinator oral surgery office

Area Operations Coordinator

WE’RE HIRING – OFFICE ADMINISTRATOR / BOOKKEEPER / PROJECT COORDINATOR

Dental Administrator Hygiene Coordinator

Patient Coordinator (Leadership Development Opportunity)

Nostalgia Townlet Administrative Coordinator

Patient Experience Coordinator

Office & Administrative Coordinator

Intake Coordinator

Administrative Coordinator - Education

Client Services Coordinator

Calgary Administrative & Bookkeeping Coordinator

General Booking - Patient Experience Coordinator

Care Coordinator

Client Services Coordinator

Office Manager / Treatment Coordinator

After Hours Client Service Coordinator

Team & Culture, Admin Coordinator

Office Coordinator

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